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Meeting Events: City Council Meeting

Deterministic civic events derived from machine-generated meeting records. These events are reviewable public-reference artifacts, not official minutes.

Source

Original public meeting recording on YouTube

Meeting Events

Meeting: wuds2t_eqqs.city_council_meeting_5_4_2026

Meeting date: 2026-05-04

Meeting type: city_council

This is a deterministic derived artifact, not official meeting minutes. Related records may be grouped for review while complete machine provenance remains in the JSON artifact.

Decisions and Votes

  • Approval of Agenda — Passed

    • Summary: Motion made to approve the agenda.
    • Evidence: “Item number one is approval of the agenda. Is there such a motion? So moved.”
    • Evidence: “Second. A motion made by Alderman Shadle, seconded by Alderman Sellers. All those in favor signify by saying aye. Aye. Opposed? That motion passes.”
    • Source timestamp: 02:30

  • Approval of Minutes from April 20th, 2026 — Passed

    • Summary: Motion made to approve the minutes from the council meeting on April 20th, 2026.
    • Evidence: “Item two is approval of the minutes from the council meeting on April 20th, 2026. Is there a motion to approve? So moved.”
    • Evidence: “Second. Okay. We have a motion made by Alderman Johnson, seconded by Alderman Shadle. All those in favor signify by saying aye. Aye. Opposed? That motion passes.”
    • Source timestamp: 02:42

  • Approval of Consent Agenda Items

    • Summary: Motion to approve items on the consent agenda.
    • Evidence: “Is there a motion to approve? So moved. Second.”
    • Evidence: “Sellers? Aye. Klemm? Aye. Johnson? Aye. Simmons? Aye. Parker? Aye. Stacy? Aye. And Shadle? Aye.”
    • Source timestamp: 02:42

  • Appointment of Finance Committee Chair and Vice Chair — Passed

    • Summary: Motion to retain Alderman Shadle as Chair and Alderman Sellers as Vice Chair for the Finance Committee.
    • Attribution: Alderman Klemm, Alderman Parker, Alderman Simmons, Council
    • Evidence: “Alderman Klemm. I would like to make a motion to retain Alderman Shadle as Chair from last year and Alderman Sellers as Vice Chair from last year.”
    • Evidence: “Is there a second? Second.”
    • Evidence: “So we have a motion made by Alderman Klemm, seconded by Alderman Parker.”
    • Evidence: “Alderman Simmons. I would motion to recommend Alderperson Johnson as Vice Chair.”
    • Evidence: “so just everybody’s clear the motion is the amended for Shadle and Johnson as the chair and vice chair for this year’s Finance Committee the whole any further discussion I guess that would take care of the final vote to worded that way Correct?”
    • Evidence: “The amendment passes seven to zero. Okay. Is that how I call it? The amendment and the final action?”
    • Source timestamp: 20:40

  • Adoption of 50-50 Food/Beverage Ratio for Catering Licenses

    • Summary: Seconding the motion regarding catering licenses.
    • Attribution: Manager Boyer, Alderman Shadle
    • Evidence: “Is there a motion to move this forward? So move.”
    • Evidence: “Second. We have a motion made by Alderman Sellers, seconded by Alderman Shadle.”
    • Source timestamp: 26:42

  • Adoption of Electronics Recycling Quote — Approved

    • Summary: Motion to move forward with the quote from Lexington Computer Recycling, which staff recommends.
    • Attribution: Manager Boyer, Alderman Shadle
    • Evidence: “Staff recommends moving forward. This is roughly, I would say it’s maybe 25 to 30% of what it was last year. And staff approves and requests moving forward with this quote. Is there a motion to adopt? So moved.”
    • Evidence: “Second. Any motion made by Alderman Sellers, seconded by Alderman Shadle?”
    • Source timestamp: 29:41

  • Adoption of Resolution 2026-61: Electronic Recycling Services Agreement — Passed

    • Summary: Vote on the resolution approving agreement with Lexington Computer Recycling.
    • Attribution: Clerk Anderson
    • Evidence: “The resolution is adopted 7 to 0.”
    • Source timestamp: 30:17

  • Adoption of West Spring Street funding request

    • Summary: Motion to adopt the funding recommendation for 2 West Springs Street.
    • Attribution: Director Heimerdinger, Alderman Sellers
    • Evidence: “So the staff recommends funding this particular project to West Spring for the fall funding request which was fifteen thousand. Is there a motion to adopt?”
    • Evidence: “So moved. Second. A motion made by Alderman Sellers, seconded by Alderman Shadle.”
    • Source timestamp: 33:29

  • Motion to approve West Spring Street funding request

    • Summary: A motion was made by Parker to approve the project, noting that a motion had already been made regarding it.
    • Attribution: Parker
    • Evidence: “Parliament Parker. Is it out of line for me to make a motion to approve this? It’s already, the motion’s already done. I’m not saying no. No, I didn’t.”
    • Source timestamp: 36:54

  • Adoption of resolution 2026-63 approving façade improvement grant agreement

    • Summary: Motion to approve a façade improvement grant agreement to the property located at 13 East Stephenson Street.
    • Evidence: “Item number 12 is the adoption of resolution 2026-63. Could you please read this? Approving a façade improvement grant agreement to the property located at 13 East Stephenson Street.”
    • Evidence: “Sellers? Aye. Klemm? Aye. Johnson? Aye. Simmons? Aye. Parker? Aye. Stacey? No. And Shadle? Aye.”
    • Source timestamp: 42:50

  • Adoption of resolution 2026-63 (Façade improvement grant agreement at 13 East Stephenson Street) — Adopted

    • Summary: The resolution was adopted with a vote of 6-1.
    • Evidence: “Sellers? Aye. Klemm? Aye. Johnson? Aye. Simmons? Aye. Parker? Aye. Stacey? No. And Shadle? Aye. The resolution is adopted 6-1.”
    • Source timestamp: 42:36

  • Adoption of façade improvement grant agreement at 13 East Stephenson Street — Adopted

    • Summary: Motion to adopt the resolution.
    • Evidence: “Is there a motion to adopt? So moved. Second. The motion made by Alderman Parker, seconded by Alderman Sellers.”
    • Evidence: “Sellers? Aye. Klemm? Aye. Johnson? Aye. Simmons? Aye. Parker? Aye. Stacy? No. And Shadle? Aye. The resolution is adopted seven to one.”
    • Source timestamp: 44:18

  • Adoption of façade improvement grant agreement at 22 East Exchange Street — Adopted

    • Summary: Motion to adopt the resolution.
    • Evidence: “Is there a motion to adopt? So moved. Second. The motion made by Alderman Sellers, seconded by Alderman Shadle.”
    • Evidence: “Sellers? Aye. Excuse me, Klemm? Aye. Johnson? Aye. Simmons? Aye. Parker? Aye. Stacy? Aye. And Shadle? Aye. The resolution is adopted 7-0.”
    • Source timestamp: 46:11

  • Adoption of Resolution 202665: Facade Improvement Grant Agreement for 226 E. Stephenson Street — Adopted

    • Summary: Motion made by Alderman Sellers, seconded by Alderman Shadle.
    • Evidence: “So is there a motion to adopt? So move.”
    • Evidence: “In motion made by Alderman Sellers, seconded by Alderman Shadle.”
    • Evidence: “Madam Clerk, please take the roll. That was Shadle, Sellers. Other way around. Sellers, Shadle. And the votes. Sellers. Aye. Klemm. Aye. Johnson. Aye. Simmons. Aye. Parker. Aye. Stacy. No. And Shadle. Aye. The resolution is adopted 6 to 1.”
    • Source timestamp: 47:46

  • Adoption of Resolution 2026-66: Façade Improvement Grant Agreement for One West Main — Adopted

    • Summary: Motion to adopt the resolution.
    • Evidence: “Is there a motion to adopt? So moved.”
    • Evidence: “Second. Alderman Klemm, seconded by Alderman Sellers.”
    • Evidence: “Madam Clerk, please take the roll. Sellers? Aye. Klemm? Aye. Johnson? Aye. Simmons? Aye. Parker? Aye. Stacy? No. And Shadle? Aye. The resolution is adopted six to one.”
    • Source timestamp: 49:47

  • Adoption of resolution 2020-67 for facade improvement grant at 27 South State — Passed

    • Summary: Motion to adopt the resolution.
    • Attribution: Alderman Sellers, Council
    • Evidence: “Is there a motion to adopt? So moved. Second. By Alderman Sellers, seconded by Alderman Shadle.”
    • Evidence: “Madam Clerk, please take the roll. Sellers? Aye. Klemm? Aye. Johnson? Aye. Simmons? Aye. Parker? Aye. Stacy? Aye. Ann Shadle? Aye. The resolution is adopted seven to zero.”
    • Source timestamp: 51:46

  • Adoption of resolution 2026-68 for facade improvement grant at 21 South Chicago Avenue — Passed

    • Summary: Motion to adopt the resolution.
    • Attribution: Alderman Johnson, Council
    • Evidence: “Is there a motion to adopt? So move. Second. We have a motion made by Alderman Johnson, seconded by Alderman Klemm.”
    • Evidence: “Madam Clerk, please take the roll. Sellers? Aye. Klemm? Aye. Johnson? Aye. Simmons? Aye. Parker? Aye. Stacy? No. And Shadle? Aye. And that resolution is adopted six to one.”
    • Source timestamp: 54:07

  • Adoption of resolution 2026-69: Ratification of emergency roof repairs to Hangar K at the Albertus Airport by Freeport Industrial Roofing — Passed

    • Summary: The vote on resolution 2026-69 was five to one.
    • Attribution: Council
    • Evidence: “Madam Clerk, would you please take the roll? Sellers? Aye. Klemm? Aye. Johnson? Aye. Simmons is absent. Parker? Aye. Stacy? No. And Shadle? Aye. The resolution is adopted five to one.”
    • Source timestamp: 55:40

  • Adoption of resolution 2026-70: Approval for airport terminal building design and special services engineering agreement with Crawford Murphy and Tilly — Passed

    • Summary: The vote on resolution 2026-70 was five to one.
    • Attribution: Council
    • Evidence: “Madam Clerk, please take the roll. Sellers. Aye. Klemm? Aye. Johnson? Aye. Simmons is absent. Parker. Aye. Stacy. No. And Shadle. Aye. That resolution is adopted 5 to 1.”
    • Source timestamp: 58:57

  • Staff Recommendation for Resolution Changes

    • Summary: Staff recommends moving forward with rescinding resolution 2026-40 and adopting resolutions 2026-72 and 2026-73.
    • Evidence: “So, staff recommends moving Ford with rescinding resolution 2026-40 and then adopting 2026-72 and 2026-73. So then doing those separately, is there a motion for the rescind part which is 71?”
    • Review flags: unattached_motion_request
    • Source timestamp: 01:00:04

  • Rescind Resolution 2026-40 (Item 20)

    • Summary: Motion to rescind resolution 2026-40.
    • Evidence: “So then doing those separately, is there a motion for the rescind part which is 71? Second. We have a motion made by Alderman Klemm, seconded by Alderman Sellers.”
    • Source timestamp: 01:01:11

  • Adoption of Resolutions (Item 20) — Adopted

    • Summary: The resolution was adopted by a vote of 6 to 7-0.
    • Evidence: “Please take the roll. Sellers? Aye. Klemm? Aye. Johnson? Aye. Simmons? Aye. Parker? Aye. Stacey? Aye. Ann Shadle? Aye. The resolution is adopted 6-7-0.”
    • Source timestamp: 01:02:54

  • Adoption of Resolution 2026-72 (Item 21)

    • Summary: Motion to adopt resolution 2026-72.
    • Evidence: “Is there a motion to adopt? So move. Second. Motion made by Alderman Johnson, seconded by Alderman Sellers.”
    • Source timestamp: 01:03:38

  • Resolution authorizing an intergovernmental agreement with the Freeport Park District for roadway improvements at Crepe Park alternate 1 — Passed

    • Summary: Motion to adopt resolution authorizing an intergovernmental agreement with the Freeport Park District for roadway improvements at Crepe Park alternate 1.
    • Attribution: Alderman Johnson, City Council
    • Evidence: “So move. Second. Motion made by Alderman Johnson, seconded by Alderman Sellers.”
    • Evidence: “Madam Clerk, please take the roll. Sellers? Aye. Klemm? Aye. Johnson? Aye. Simmons? Aye. Parker? Aye. Adopted, 7-0.”
    • Source timestamp: 01:03:38

  • Resolution authorizing an intergovernmental agreement with the Freeport Park District for roadway improvements at Crate Park, alternate 2 — Passed

    • Summary: Motion to adopt resolution authorizing an intergovernmental agreement with the Freeport Park District for roadway improvements at Crate Park, alternate 2.
    • Attribution: Alderman Klemm, City Council
    • Evidence: “Is there a motion to adopt? So moved. Second. The motion made by Alderman Klemm, Seconded by Alderman Shadle.”
    • Evidence: “Madam Clerk, please take the roll. Sellers. Aye. Klemm. Aye. Johnson. Aye. Simmons. Aye. Parker. Aye. Stacy. Aye. Shadle. Aye. That resolution is adopted seven to zero.”
    • Source timestamp: 01:04:24

  • Approval of tower occupancy agreement with Computer Dynamics Boyer

    • Summary: Motion to adopt the renewal agreement for the tower occupancy.
    • Attribution: Alderman Klemm, City Council
    • Evidence: “Is there a motion to adopt? So moved. Second. Motion made by Alderman Klemm, seconded by Alderman Shadle.”
    • Evidence: “Madam Clerk, please take the roll. Oh, I am on the wrong page. Sellers is absent. Klemm? Aye. Johnson? Aye.”
    • Source timestamp: 01:05:44

Procedural Actions

  • Invocation

    • Summary: Michelle gave the invocation, referencing Proverbs 3:5-6 and asking for wisdom.
    • Attribution: Michelle
    • Evidence: “Good evening. Michelle, could you please give the invocation? Good evening. We thank you for your word in Proverbs 3, 5 through 6. It says, Trust in the Lord with all your heart and Lee, not on your own understanding. In all your ways submit to him and he will make all your paths straight.”
    • Source timestamp: 00:28

  • Roll Call Attendance

    • Summary: Mayor Miller was present; Alderman Sellers, Klemm, Johnson, Simmons, Parker, Stacy, Shadle, and Sanders were accounted for. Sellers was noted as absent.
    • Evidence: “mayor Miller here Alder persons Klemm Johnson, Simmons, Parker, Stacy, Shadle, Sanders is absent and Sellers.”

  • Pledge of Allegiance

    • Summary: The Pledge of Allegiance was led by Alderman Sellers.
    • Evidence: “Now if you could please stand for the Pledge of Allegiance led by Alderman Sellers. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God indivisible with liberty and justice for all.”
    • Source timestamp: 02:01

  • Consent Agenda Approval

    • Summary: Approval to receive and place on file minutes from multiple bodies and financial reports.
    • Evidence: “The consent agenda consists of approval to receive and place on file from the minutes of the Board of Fire and Police Commissioners February 24th, March 3rd in March 24th, 2026, the report of CDBG housing rehab grant payment from April 30th, the finance bills payable in the total of $2,528,950.16 and the approval of payroll from the pay period ending.”
    • Source timestamp: 19:27

  • Discussion on Committee Appointments Motion

    • Summary: Procedural discussion following the motion to appoint committee chairs.
    • Evidence: “Discussion on the motion. Madam Clerk.”
    • Source timestamp: 20:53

  • Adoption of Resolution 2026-61: Electronic Recycling Services Agreement

    • Summary: The City is planning another electronics recycling event on June 6th at the Stephenson County Fairgrounds.
    • Attribution: Manager Boyer
    • Evidence: “Item number 10 is the adaption of resolution 2026-61. Could you please read this? Resolution approving agreement with Lexington Computer Recycling for Electronic Recycling Services. Manager Boyer. Thank you, Your Honor. The City is planning to do another electronics recycling event on June 6th, that’d be a Saturday, and it will be held at the Stephenson County Fairgrounds.”
    • Source timestamp: 28:31

  • Agenda Item 11: Adoption of Resolution 2026-62

    • Summary: Introduction to the adoption of resolution approving a façade improvement grant agreement for 2 West Springs Street.
    • Attribution: Director Heimerdinger
    • Evidence: “Item number 11 is the adoption of resolution 202662. Please read this. Resolution approving a façade improvement grant agreement for the property located at 2 West Springs Street.”
    • Source timestamp: 30:17

  • Commission meeting timing clarification

    • Summary: It was noted that the commission hadn’t met before the COW, meaning applications weren’t due before the council meeting.
    • Evidence: “We’ll note that the commission hadn’t happened before the COW, so that these applications weren’t due before we had the COW, so I couldn’t have brought them to council.”
    • Source timestamp: 39:42

  • Opportunity for questions and votes

    • Summary: It was stated that members have the opportunity to ask questions or vote no on applications during this time.
    • Evidence: “In addition, tonight, during this time, you do have the opportunity to ask questions, and you have the opportunity to vote no to ones that you don’t see fit.”
    • Source timestamp: 40:38

  • Roll Call for Council Attendance

    • Summary: Council members were called to the roll.
    • Evidence: “Madam Clerk, please take the roll. Sellers? Aye. Excuse me, Klemm? Aye. Johnson? Aye. Simmons? Aye. Parker? Aye. Stacy? Aye. And Shadle? Aye.”
    • Source timestamp: 46:18

  • Adjournment Discussion

    • Summary: Question regarding further discussion before moving on to reports.
    • Evidence: “Okay, so any further discussion? Otherwise, we can move on. Reports of department heads, finance? Nothing, your honor, thank you.”
    • Source timestamp: 01:15:01

  • Motion to adjourn meeting

    • Summary: A motion was made and seconded to adjourn the meeting.
    • Evidence: “Any other public comments? I’ll entertain a motion to adjourn. So moved. Second. Motion made by Alderman Sellers, seconded by Alderman Shadle.”

Ordinances and Resolutions

  • Ordinance amending Chapter 806, Liquor, Section 806-02, C-1, Tier 3 licenses

    • Summary: The ordinance amends Chapter 806, Liquor, Section 806-02, C-1, Tier 3 licenses to clarify parameters of Class CR caterer license.
    • Evidence: “Ordinance amending Chapter 806, Liquor, Section 806-02, C-1, Tier 3 licenses to clarify parameters of Class CR caterer license.”
    • Source timestamp: 24:29

  • Adoption of resolution 202662 for façade improvement grant agreement

    • Summary: Resolution approving a façade improvement grant agreement for the property located at 2 West Springs Street.
    • Attribution: Director Heimerdinger
    • Evidence: “Item number 11 is the adoption of resolution 202662. Please read this. Resolution approving a façade improvement grant agreement for the property located at 2 West Springs Street.”
    • Source timestamp: 30:17

  • Adoption of resolution 2026-63

    • Summary: Approving a façade improvement grant agreement to the property located at 13 East Stephenson Street.
    • Evidence: “Item number 12 is the adoption of resolution 2026-63. Could you please read this? Approving a façade improvement grant agreement to the property located at 13 East Stephenson Street.”
    • Source timestamp: 42:50

  • Adoption of resolution 2026-64

    • Summary: Approving a facade improvement grant agreement for the property located at 22 East Exchange Street.
    • Evidence: “Item number 13 is the adoption of resolution 202664. Could you please read this? Resolution approving a facade improvement grant agreement for the property located at 22 East Exchange Street.”
    • Source timestamp: 44:39

  • Adoption of resolution 2026-65

    • Summary: Approving a Facade Improvement Grant Agreement for the property located at 226 E.
    • Evidence: “Item 14 is the adoption of Resolution 202665. Could you please read? Resolution approving a Facade Improvement Grant Agreement for the property located at 226 E.”
    • Source timestamp: 46:40

  • Adoption of Resolution 202665: Facade Improvement Grant Agreement for 226 E. Stephenson Street — Adopted

    • Summary: The resolution approving a Facade Improvement Grant Agreement for the property located at 226 E. Stephenson Street was adopted.
    • Evidence: “Item 14 is the adoption of Resolution 202665. Could you please read? Resolution approving a Facade Improvement Grant Agreement for the property located at 226 E. Stephenson Street.”
    • Source timestamp: 46:40

  • Adoption of Resolution 2026-66: Façade Improvement Grant Agreement for One West Main

    • Summary: The resolution approving a façade improvement grant agreement for the property located at One West Main was discussed.
    • Evidence: “And item Number 15 is the adoption of resolution 2026-66. Could you please read this? Resolution approving a façade improvement grant agreement for the property located at One West Main.”
    • Source timestamp: 48:13

  • Adoption of Resolution 2020-67: Façade Improvement Grant Agreement for 27 South State

    • Summary: The resolution approving a facade improvement grant agreement for the property located at 27 South State was introduced.
    • Attribution: Council
    • Evidence: “And item number 16 is the adoption of resolution 2020-67. Could you please read this? Resolution approving a facade improvement grant agreement for the property located at 27 South State.”
    • Source timestamp: 50:17

  • Adoption of resolution 2026-68 for facade improvement grant at 21 South Chicago Avenue

    • Summary: Resolution approving a façade improvement grant agreement for the property located at 21 South Chicago Avenue.
    • Attribution: Council
    • Evidence: “And item number 17 is the adoption of resolution 2026-68. Could you please read this? Resolution approving a façade improvement grant agreement for the property located at 21 South Chicago Avenue.”
    • Source timestamp: 52:06

  • Adoption of resolution 2026-69 for roof repairs at Hangar K — Failed

    • Summary: Resolution ratifying emergency roof repairs to Hangar K at the Albertus Airport by Freeport Industrial Roofing.
    • Attribution: Manager Boyer
    • Evidence: “And item number 18 is the adoption of resolution 2026-69, would you please read this? Resolution ratifying emergency roof repairs to Hangar K at the Albertus Airport by Freeport Industrial Roofing. Manager Boyer. Thank you, Your Honor. Recently we had some pretty heavy rains. Hangar K’s ridge vent is a fiberglass plastic. It failed and it was allowing rain just to kind of rain straight in the hangar.”
    • Source timestamp: 54:39

  • Adoption of resolution 2026-69: Ratification of emergency roof repairs to Hangar K at the Albertus Airport by Freeport Industrial Roofing — Approved

    • Summary: The council considered and voted on the adoption of resolution 2026-69, ratifying payment for emergency roof repairs to Hangar K.
    • Attribution: Manager Boyer
    • Evidence: “And item number 18 is the adoption of resolution 2026-69, would you please read this? Resolution ratifying emergency roof repairs to Hangar K at the Albertus Airport by Freeport Industrial Roofing. Manager Boyer. Thank you, Your Honor. Recently we had some pretty heavy rains. Hangar K’s ridge vent is a fiberglass plastic. It failed and it was allowing rain just to kind of rain straight in the hangar. So we went ahead and had Freeport Industrial come out and replace that ridge cap and the cost was over my allowable amount. So the total amount for the emergency repair was $10,190 and staff recommends moving forward with ratification of the payment of this invoice. Motion approved. Second. We have a motion made by Olinem and Klemm, seconded by Olinem and Sellers.”
    • Source timestamp: 54:39

  • Adoption of resolution 2026-70: Approval for airport terminal building design and special services engineering agreement with Crawford Murphy and Tilly

    • Summary: The council considered and voted on the adoption of resolution 2026-70, approving an agreement with CMT for the terminal building.
    • Attribution: Manager Boyer
    • Evidence: “Item number 19 is the adaption of resolution 2026-70. Could you please read this? Resolution approving an agreement with Crawford Murphy and Tilly for airport terminal building design and special services engineering at the Freeport Albertus Airport. Manager Boyer. Thank you, Your Honor. Crawford Murphy Tilly or CMT is our engineering partner at the airport and does our airport work. We’ve been working on the terminal building for a number of, well really this last year we’ve been working very diligently on it and we are ready to go to bid on the projects. However, we need to approve a resolution for design engineering, contract construction observation and the like. McVeigh, the total amount of this agreement is $138,600 and the project total cost will be about $1,028,000 for the build out of the terminal. We budgeted $100,000 for engineering in the 26th budget, however CMT has mentioned that we can go ahead and submit for the remainder of the balance, the $38,600 in fiscal year So the staff recommends moving forward with this agreement with CMT for the build out of the terminal building. Is there a motion to adopt? So move. Second. A motion made by Alderman Sellers, seconded by Alderman Klemm.”
    • Source timestamp: 56:02

  • Adoption of resolution 2026-71: Rescinding previous intergovernmental agreement regarding paving costs for Gladewood Drive — Adopted

    • Summary: The council considered the adoption of resolution 2026-71, which rescinds a previously adopted resolution.
    • Attribution: Council
    • Evidence: “Item number 20 is the adoption of resolution 2026-71, could you please read this? Resolution rescinding previously adopted resolution R-2026-40 regarding an intergovernmental agreement with the Freeport Park District for reimbursement of paving costs for Gladewood Drive.”
    • Source timestamp: 59:05

  • Adoption of Resolution 2026-72 (Item 21)

    • Summary: Resolution authorizing an intergovernmental agreement with the Freeport Park District for roadway improvements at Crepe Park alternate 1.
    • Evidence: “Item number 21 is adoption of resolution 2026-72. Could you please read this? Resolution authorizing an intergovernmental agreement with the Freeport Park District for roadway improvements at Crepe Park alternate 1.”
    • Source timestamp: 01:03:11

  • Adoption of resolution 202673: authorizing an intergovernmental agreement with the Freeport Park District for roadway improvements at Crate Park, alternate 2

    • Summary: Resolution authorizing an intergovernmental agreement with the Freeport Park District for roadway improvements at Crate Park, alternate 2.
    • Attribution: City Council
    • Evidence: “And item number 22 is the adoption of resolution 202673. Could you please read this? Resolution authorizing an intergovernmental agreement with the Freeport Park District for roadway improvements at Crate Park, alternate 2.”
    • Source timestamp: 01:03:56

  • Adoption of resolution 2026-74: approving a tower occupancy agreement with Computer Dynamics Boyer

    • Summary: Resolution approving a tower occupancy agreement with Computer Dynamics Boyer.
    • Attribution: City Council
    • Evidence: “And item 23 is the adoption of resolution 2026-74. Could you please read this? Resolution approving a tower occupancy agreement with Computer Dynamics Boyer.”
    • Source timestamp: 01:04:54

  • Water Tower Rental Resolution Adoption — Passed

    • Summary: Resolution regarding water tower rental was adopted seven to zero.
    • Attribution: Alderman Simmons
    • Evidence: “And back to you, Alderman. Sellers on 19 on the on the water tower rental okay I and that resolution is adopted seven to zero item 24 is discussion amending section 840 oh nine citywide garage sale ordinances to change the date”
    • Source timestamp: 01:07:57

  • Citywide Garage Sale Ordinance Amendment (Section 840.09) — Passed

    • Summary: Discussion regarding amending Section 840.09 of the codified ordinances concerning citywide garage sales.
    • Attribution: Director Heimerdinger
    • Evidence: “Section 840.09 of the codified ordinances was passed for citywide garage sale twice a year on October 16th, 2006. These garage sales were once known as the Cherokee Hills Garage Sales and now are acknowledged as citywide garage sale. Currently the ordinance allows citywide sales to happen twice a year in June and in September, the third Thursday, Friday, and Saturday of each month.”
    • Source timestamp: 01:08:33

Financial and Contract Events

  • Electronics Recycling Quote from Lexington Computer Recycling
    • Summary: Lexington Computer Recycling quoted a $5,000 base fee with rates of $0.35 per pound for flat screen TV, $0.15 per pound for monitor, and $0.85 per pound for cathode rating monitor.
    • Attribution: Manager Boyer
    • Evidence: “Their quote was a $5,000 base fee with $0.35 per pound for every flat screen TV, $0.15 per pound for every monitor, and $0.85 per pound for every cathode rating monitor.”
    • Source timestamp: 28:43

Projects

  • Vidoc paving update

    • Summary: The Vidoc is expected to be paved by Friday, allowing it to reopen next week.
    • Evidence: “Hopefully by Friday, the Vidoc will be paved and then it can be reopened next week.”
    • Source timestamp: 01:16:21

  • New height requirement for Vidoc

    • Summary: The new height requirement for the Vidoc is 14 feet 6 inches.
    • Evidence: “I’m glad to say that the new height requirement will be 14 feet 6 inches so it was even greater than we predicted so that will be allow full size semis to go under there permanently once it’s reopened”
    • Source timestamp: 01:16:35

  • Street improvements and signage

    • Summary: New signs with the new heights are being made, and crash bars have been installed on both sides.
    • Evidence: “we are having new signs made with the new heights there’s also been crash bars installed on both sides”
    • Source timestamp: 01:16:35

  • 2026 Street Projects Start Location

    • Summary: The 2026 street projects started in Wadewood this year.
    • Evidence: “the 2026 street projects are underway we chose to start in Wadewood this year to get away from the park district”
    • Source timestamp: 01:16:35

  • Project timeline and completion goal

    • Summary: Plans are being laid out with the fishers and Helms to hopefully complete all projects by the end of September this year.
    • Evidence: “we’re laying out plans with the fishers and Helms to get everything hopefully completed by the end of September, um, this year.”
    • Source timestamp: 01:17:24

Presentations and Reports

  • 2025 Water Ambassador Award Presentation

    • Summary: Seth Groenwald presented on the Gold Water Ambassador Award for 2026, noting Freeport was selected.
    • Evidence: “Item number three is the presentation of the 2025 Water Ambassador Award. Seth. Good evening, everybody. I’m Seth Groenwald. I’m here on behalf of the Illinois section of the American Water Works Association. Congratulations to the city of Freeport for being selected for the Gold Water Ambassador Award for 2026.”
    • Source timestamp: 02:42

  • Water Ambassador Program Details

    • Summary: The ISA WWA provides resources for education of safe and sustainable water, with 2,400 members across the state and over 50,000 globally. The program has three levels: bronze, silver, and gold.
    • Evidence: “A little bit of background about the ISA WWA. The ISA WWA provides resources for education of safe and sustainable water. We have 2,400 members across the state and over 50,000 members in our association globally. There are three levels of awards, bronze, silver, and gold.”
    • Source timestamp: 03:11

  • World Migratory Bird Day Recognition

    • Summary: Juliet Maduro, board member of the Northwest Illinois Bird and Nature Alliance, spoke about Freeport being recognized as a bird city since 2022.
    • Attribution: Juliet Maduro
    • Evidence: “I am Juliet Maduro, board member of the Northwest Illinois Bird and Nature Alliance. I am here today as part of our annual proclamation recognizing World Migratory Bird Day. The City of Freeport has been recognized as a bird city of Illinois since 2022.”
    • Source timestamp: 13:40

  • World Migratory Bird Day Event Details

    • Summary: The sixth annual World Migratory Bird Day event is taking place on Saturday, May 9th at Oakdale from 10 AM to 1 PM.
    • Attribution: Juliet Maduro
    • Evidence: “This year, our sixth annual event is taking place this Saturday, May 9th at Oakdale in an open house style from 10 AM to 1 PM with co-hosts the Freeport Public Library, Freeport Park District, and University of Illinois Extension and 4-H Youth Education.”
    • Source timestamp: 14:38

  • Community Science Event Details

    • Summary: The sixth annual event is taking place on Saturday, May 9th at Oakdale from 10 AM to 1 PM, featuring community science for bird conservation.
    • Evidence: “This year, our sixth annual event is taking place this Saturday, May 9th at Oakdale in an open house style from 10 AM to 1 PM with co-hosts the Freeport Public Library, Freeport Park District, and University of Illinois Extension and 4-H Youth Education. Each year is a different annual international theme, and this year highlights the role of of Community Science where community members help with counting birds and contributing their observations for bird conservation.”
    • Source timestamp: 14:38

  • Proclamation: National Police Week

    • Summary: Jodi Miller declared May 10th through the 16th, 2026 as National Police Week in the City of Freeport.
    • Attribution: Jodi Miller
    • Evidence: “Now therefore, I, Jodi Miller, hereby declare May 10th through the 16th, 2026 as National Police Week in the City of Freeport”
    • Source timestamp: 16:47

  • Licensing requirement for caterer retailers serving alcoholic liquor

    • Summary: The city has had in place a licensing requirement for caterer retailers who serve alcoholic liquor; recent clarifications from the Illinois Liquor Control Commission suggested cities should clarify existing language.
    • Evidence: “The city has had in place for a number of years a licensing requirement for caterer retailers who serve alcoholic liquor. Recent Clarifications from the Illinois Liquor Control Commission suggested that cities should clarify existing language to avoid any confusion over terminology.”
    • Source timestamp: 24:29

  • Catering Licensing Requirements for Alcoholic Liquor Sales

    • Summary: The state licenses the sale of alcoholic liquors by caterer retailers only where the caterer charges a package price for food and beverage and the sales of liquor are an incidental part of food service.
    • Attribution: Manager Boyer
    • Evidence: “The state of Illinois licenses the sale of alcoholic liquors by caterer retailers only where the caterer charges a package price for food and beverage and the sales of liquor are an incidental part of food service.”
    • Source timestamp: 25:23

  • Catering Licensing Requirements for Alcoholic Liquor Sales

    • Summary: The Liquor Commission suggests adopting a 50-50 minimum food to beverage value ratio to avoid arguments about the definition of incidental.
    • Attribution: Manager Boyer
    • Evidence: “To avoid any arguments about the definition of incidental, the Liquor Commission is suggesting the adoption of a 50-50 minimum food to beverage value ratio, which means so a caterer could charge, for example, $50 for an event, but the food would have to be $25 or more of the value, and the liquor sales would be the smaller half.”
    • Source timestamp: 26:09

  • Façade Improvement Grant Program Budget Details

    • Summary: The program’s original budget was $30,000, funded through the downtown TIF district, and this was exceeded by total requests.
    • Attribution: Director Heimerdinger
    • Evidence: “So I’m going to read this only one time so bear with me and then I have the The program’s original budget was $30,000, funded through the downtown TIF district, and this was exceeded by total requests.”
    • Source timestamp: 30:17

  • Funding details and application review process

    • Summary: The program’s original budget was $30,000, funded through the downtown TIF district, and this was exceeded by total requests. Unspent funds from prior years allowed the City of Freeport to increase the available allocation to $60,000.
    • Attribution: Director Heimerdinger
    • Evidence: “So I’m going to read this only one time so bear with me and then I have the The program’s original budget was $30,000, funded through the downtown TIF district, and this was exceeded by total requests. However, unspent funds from prior years allowed the City of Freeport to increase the available allocation to $60,000.”
    • Source timestamp: 30:17

  • Application scoring criteria and review process

    • Summary: Each application was reviewed and scored by the Historical Preservation Commission. Final scores reflect the average of individual commissioners’ evaluation using the adapted criteria, which includes historical significance, scope of improvements, transformation impact, and contribution to the streetscape and urban fabric.
    • Attribution: Director Heimerdinger
    • Evidence: “Each application was reviewed and scored by the Historical Preservation Commission. Final scores reflect the average of individual commissioners’ evaluation using the adapted criteria, which includes historical significance, scope of improvements, transformation impact, and contribution to the streetscape and urban fabric.”
    • Source timestamp: 31:16

  • West Spring Street project details

    • Summary: The first application was for West Spring, which scored 94.25 out of 100. The plan involves rehabilitating the property so that the upstairs becomes apartment units and garage doors become tenant garage space for the upstairs units, with the bottom floor becoming commercial property.
    • Attribution: Director Heimerdinger
    • Evidence: “Today, we have out of the nine applications submitted, seven are being presented to you tonight. The first one was the highest score, which was 94.25 out of 100. And that is to West Spring, which is up on the screen. This is what it looks like relatively in the last couple of years. It was recently painted, like in October, but this is what it looked like prior to it it definitely is going to cost more than $15,000 so they earn $30,000 because we will allow up to 50% of the of the cost so this plan is to rehab it so that the upstairs will become apartment units and the garage doors will become tenant garage space to serve the upstairs units and then the bottom floor will be commercial property commercial businesses and this is right next to the lindo this is right on spring in Chicago.”
    • Source timestamp: 31:39

  • Façade Improvement Grant Agreement for 13 East Stephenson Street

    • Summary: The project involves painting the facade to freshen it up, changing paint from tan color to white and a darker charcoal gray black color.
    • Evidence: “What this project entails is painting of the facade to kind of freshen it up, that I think if you go further down, we can see what that would kind of look like. And so they kind of use like paint samples so it’ll be more white instead of tan color and then a darker charcoal gray black color to kind of make it more vibrant and make it look a little bit more clean for the streetscape.”
    • Source timestamp: 43:39

  • Façade Improvement Grant Agreement for 22 East Exchange Street

    • Summary: The project entails a side entrance, with the total funding request being $5,601.50.
    • Evidence: “This is also known as the new White Museum that will be going in here. And their project entails a side entrance. … The total funding request was $5,601.50 and the Staff and Historical Preservation Commission recommends funding the total amount of $5,601.50.”

  • Facade Improvement Grant Details: 226 E. Stephenson Street (Smith Building)

    • Summary: The project involves major tuck pointing, roofs, windows, and interior build outs; $91,000 is budgeted for tuck pointing, with a funding request of $10,000.
    • Evidence: “So for this particular building, they’re going to be spending $91,000 on tuck pointing and they are asking for a funding request of $10,000. And so staff and the Historical Preservation Commission recommends funding the full amount of $10,000 for tuck pointing.”
    • Source timestamp: 47:25

  • Façade Improvement Grant Details: One West Main

    • Summary: The project includes lighting and an awning; the total funding request is $7,979.50.
    • Evidence: “The total funding request for this project is $7,979.50, and the staff and the Historical Preservation Commission recommends approving the full allocation and the full funding request of $7,979.50.”
    • Source timestamp: 49:26

  • Facade improvement details for 27 South State grant application

    • Summary: The request involves a new awning canopy over an entrance at 27 South State, which is used by students. The current awning is outdated and weathering badly; the proposed replacement is a different style to help shed water better. Funding requested is $1,572.
    • Attribution: Director Heimerdinger
    • Evidence: “This involves a new awning canopy over one of the entrances used at 27 South State. This entrance goes into a school classroom that they use. And so this is an area that students are entering and exiting quite frequently. If you scroll down, you can see the before and after that was submitted with the application. So that’s before it’s very outdated and kind of weathering pretty bad. And this is the new one, same color, just a slightly different style to help shed water a little bit better and those, you know, withstand the weather and so they are asking for a funding request of $1,572 and the staff and the Historic Preservation Commission would recommend funding the full requested amount of $1,572.”
    • Source timestamp: 50:46

  • Facade improvement details for 21 South Chicago Avenue grant application

    • Summary: This is the seventh application. The property needs TLC, and owners plan to put apartments or Airbnb on the second floor. Funding requested is $15,000 to cover outside improvements like windows, tuck pointing, painting existing brick, and replacing wood rot areas. No before and after was submitted.
    • Attribution: Director Heimerdinger
    • Evidence: “Director Heimerdinger. Thank you, Madam Mayor. This is our last one, the seventh application, the Historical Preservation Commission recommends funding. This building needs some TLC and they are working on the inside and the outside. And so this is part of a bigger project. They are hoping to put either apartments or Airbnb on the second floor. There’s no before and after submitted for this project, mainly because what they are asking us to fund wouldn’t make a huge noticeable difference or a before and after. They’re looking at windows. And also on the left side of this photo, there is a part of the building that is not brick. It’s actually like wood over there. And so that needs to be completely redone because it’s a lot of wood rot and so they’ll be doing windows and also some tuck pointing some finishing up some so I get for a painting of that the paint that’s the brick that’s already painted and then replacement of windows I think the if I remember the application correctly it is somewhere near it is definitely six figures being put into this building and they are requesting the full limit of $15,000 to help them with their overall improvements knowing that these will be allocated to the outside of the building. And so the staff and the Historical Preservation Commission recommends funding the full $15,000 for the owners, property owners at 21 South Chicago.”
    • Source timestamp: 52:46

  • Details on Intergovernmental Agreement Changes (Park District)

    • Summary: Manager Boyer explained that changes to the original resolution were necessary due to discussions with the Park District regarding repaving sections from Gladewood to Woodside Drive, and adding a section from the maintenance facility at the stop sign to Gladewood.
    • Evidence: “Mayor Boyer? Thank you, Your Honor. I’ll take total responsibility for this request this resolution moving forward we had discussions with the Park District about repaving the Park Road coming out of Gladewood so we’re going to be there doing Gladewood Wood. So we’re going to be there doing Gladewood already. The park came to us and asked us if we would repave the section from Gladewood out to Woodside Drive. We went ahead and put together the resolution and then I was notified that there were some changes that were necessary.”
    • Source timestamp: 59:34

  • Status of Resolution 2026-72 Adoption

    • Summary: Manager Boyer stated that resolution 2026-72 is similar to the last one but includes changes requested by the Park District.
    • Evidence: “Manager Boyer? So this resolution is simply the same as the last one except with the changes the Park District requested and staff recommends moving forward with this resolution.”
    • Source timestamp: 01:03:30

  • Tower occupancy agreement renewal with JCWiFi for Bercher Tower and Carroll Tower

    • Summary: Presentation regarding the renewal of an internet equipment agreement with JCWiFi for the next three years, noting a rent increase from $300 a month to $600 a month.
    • Attribution: Manager Boyer
    • Evidence: “This is an agreement we’ve had with JCWiFi for a number of years. They have internet equipment up on the Bercher Tower and also the Carroll Tower. We are renewing this agreement for the next three years. However, there is an increase in the rent. We went from $300 a month to $600 a month, and staff recommends moving forward with this agreement with computer dynamics.”
    • Source timestamp: 01:05:05

  • Citywide Garage Sale Scheduling Details

    • Summary: Details provided on current garage sale scheduling and proposed future changes.
    • Attribution: Director Heimerdinger
    • Evidence: “Currently the ordinance allows citywide sales to happen twice a year in June and in September, the third Thursday, Friday, and Saturday of each month. Being that the third weekend of June has become a federal celebrated holiday, we would like to see the The Citywide Garage Sales move to the second weekend consisting of Thursday, Friday, and Saturday or the fourth weekend consisting of Thursday, Friday, and Saturday for both Both Months, June and September Director Heimerdinger. Thank you again for your phone call last week. We can absolutely adjust the future side of citywide garage sales to avoid conflicting with Juneteenth. This is the first time in a long time the city has hosted a citywide garage sale and our intent was to ensure that we were fully We’re really compliant with the existing ordinances established in 2006. Because of that, it is set for June, the Thursday, Friday, Saturday of June from 8 AM to 6 PM, which is outlined in that ordinance that was read off previously.”
    • Source timestamp: 01:08:51

  • Garage Sale RSVP and Map Availability

    • Summary: Update on RSVPs for garage sales and the forthcoming Google map.
    • Attribution: Clerk Anderson
    • Evidence: “Clerk Anderson? And I believe quite a few people have already RSVP’d and are being logged. Yep, as of like 5.30 this evening we’ve had 45 addresses already signed up and you’ll be seeing a map come out shortly, a nice Google map that allows you to click on them and be able to track how to get there to make it easy for the day of.”
    • Source timestamp: 01:12:04

  • Public Works Water Ambassador Gold Award

    • Summary: The Public Works department received the 25 Water Ambassador Gold Award, which the speaker noted was at least the third, if not fourth year in a row.
    • Evidence: “I’d like to reiterate how important and it was that we received the 25 Water Ambassador Gold Award. It’s a really big achievement. Public Works continuously takes a lot of grief about water quality in Freeport. And I believe this is at least the third, if not fourth year in a row that we’ve received the gold award, which is really empowering, considering how many communities in Illinois serve drinking water.”
    • Source timestamp: 01:15:01

  • Water and Sewer Infrastructure Importance

    • Summary: The speaker stated that continuing to have good water and sewer is the most important thing for building the community.
    • Evidence: “And it is a quality based and educational based award, along with the investment that the city has put into the waterworks. I had an old mentor remind me one time that all civilizations started around good water quality. So that’s the most important thing into building our community is continuing to have good water and sewer.”
    • Source timestamp: 01:16:03

  • Summer Reading Program Registration

    • Summary: Registration for youth programming for summer reading is open, with this year’s theme being ‘unearth a story at the library’.
    • Evidence: “I just wanted to let everybody know that registration for youth programming for summer read is open. You do not want to miss anything that Amanda has planned. This year’s theme is unearth a story at the library.”
    • Source timestamp: 01:20:50

  • Library Summer Reading Scope

    • Summary: Summer reading is available for all ages, not just youth.
    • Evidence: “So we hope to see everybody there because summer reading is for all ages not just youth as well.”
    • Source timestamp: 01:21:12

  • Youth programming registration for summer reading

    • Summary: Registration for youth programming for summer read is open; the theme this year is unearth a story at the library.
    • Evidence: “I just wanted to let everybody know that registration for youth programming for summer read is open. You do not want to miss anything that Amanda has planned. This year’s theme is unearth a story at the library. So we hope to see everybody there because summer reading is for all ages not just youth as well.”
    • Source timestamp: 01:20:50

  • Neighborhood Watch update and personnel change

    • Summary: The police officer currently over the neighborhood watch is moving to a new role, and Miguel will be welcomed as of the third Tuesday of this month for fifth ward.
    • Evidence: “Yes, a couple things. The police officer currently over our neighborhood watch is moving on to bigger and better things and we will be welcoming Miguel as of the third Tuesday of this month for fifth ward…”
    • Source timestamp: 01:22:43

  • Assistance provided to a family

    • Summary: City Manager Boyer and Darren, Director Stico, were thanked for assisting in keeping a family whole after an incident where paperwork was not in place.
    • Evidence: “And last Thursday I indirectly was placed in a situation that required some fast moving to keep a family whole. And paperwork was not in place, but City Manager Boyer and Darren, Director Stico, I wanna thank you for doing what you did So that that family could remain whole. It was bigger than you really can imagine and thank you.”
    • Source timestamp: 01:22:43

  • Sixth Ward Neighborhood Watch meeting time

    • Summary: The Sixth Ward Neighborhood Watch will meet Thursday this week at 6 PM at Schwartz on Park Boulevard.
    • Attribution: Alderman Shadle
    • Evidence: “Alderman Shadle? Just want to mention our Sixth Ward Neighborhood Watch Thursday this week at 6 PM at Schwartz on Park Boulevard.”
    • Source timestamp: 01:24:18

Metrics

  • Previous Electronics Recycling Event Metrics
    • Summary: Last year’s event collected 1,096 screens, 3.2 total tons of electronic waste, and was utilized by roughly 400 residents.
    • Attribution: Manager Boyer
    • Evidence: “Last year we had a similar event where we collected 1,096 screens, 3.2 total tons of electronic waste and roughly 400 residents took advantage of it last year.”
    • Source timestamp: 28:43

Discussion

  • Catering Licensing Requirements for Alcoholic Liquor Sales

    • Summary: Discussion regarding the enforcement and monitoring of the 50-50 food to beverage ratio.
    • Attribution: Alderman Klemm
    • Evidence: “Yes, who determines that Magic 50-50, the guy in charge of? Yes, it’d be an honor system, but we would not expect them to serve popcorn and say it was $24 popcorn. You know, it should be a local, a local range of an acceptable price for that kind of meal.”
    • Source timestamp: 26:42

  • Catering Licensing Requirements for Alcoholic Liquor Sales

    • Summary: Suggestion that caterers must write down the planned food and alcohol values when getting their license to monitor the 50-50 ratio.
    • Attribution: Alderman Johnson
    • Evidence: “So could there possibly be, they would have to write down, you know, You know, when they get their license or whatever right down, this is what our food’s going to be, this is what our alcohol is going to be, so we can kind of monitor that 50-50, or would that not be a possibility?”
    • Source timestamp: 27:16

  • Catering Licensing Requirements for Alcoholic Liquor Sales

    • Summary: Discussion on monitoring control over caterers.
    • Attribution: Manager Boyer
    • Evidence: “I think it’s possible, but let’s see. A caterer needs to notify me, what is it Mayor, within 10 days of the event or something like that, where they’re going to operate. I don’t know that we would have much control over saying you must do this and this.”
    • Source timestamp: 27:35

  • Discussion on the seven resolutions presented

    • Summary: A request to hear discussion on all seven resolutions and move them to the COW for further discussion.
    • Attribution: Alderman Shadle
    • Evidence: “I would like to see, there’s seven I believe on here, I would like to hear the discussion on all of them and I would like to have it moved to the COW for further discussion.”
    • Source timestamp: 33:39

  • Procedural guidance regarding resolutions

    • Summary: The speaker clarified that the seven applications are separated into separate resolutions, and the Historical Preservation Commission has already conducted due diligence on them.
    • Attribution: Director Heimerdinger
    • Evidence: “The first statement is you will see all of them. We’re starting with two West Spring. All of them have been separated into separate resolutions. So there’s seven resolutions. We’re on the first one. And for the COW discussion, this already went through historical preservation commission. This is their big thing every year that they do their due diligence to give scores with their level of expertise.”
    • Source timestamp: 33:58

  • Council debate on moving resolutions to COW

    • Summary: Discussion regarding the timing and appropriateness of voting on resolutions versus deferring them to the Committee of Ways (COW).
    • Attribution: Alderman Shadle
    • Evidence: “So part of the discussion would have to happen tonight on any of these. Anything else? So why can’t it go to the cow? Because we’re voting on it tonight. This is the time for resolutions. We can’t vote on resolutions at cows.”
    • Source timestamp: 34:45

  • Funding limits and application funding structure

    • Summary: Clarification that each applicant has the opportunity to ask for up to 50% of the project costs, up to $15,000, and this is what the city’s vote determines.
    • Attribution: Director Heimerdinger
    • Evidence: “So is the applicant asking for that 15,000? Yes. And is the city giving it to them? That is what is being determined tonight with a vote by the council members.”
    • Source timestamp: 36:09

  • Historical Preservation Commission review scope

    • Summary: The Historical Preservation Committee reviewed all nine properties and moved forward with seven based on budget constraints and highest scores.
    • Attribution: Director Heimerdinger
    • Evidence: “Yeah, the historical preservation met and they discussed all of these properties and all of the applications. And they have moved forward with seven of them to stick to the budget and also the highest scoring ones.”
    • Source timestamp: 36:30

  • Historical Preservation Committee review of properties

    • Summary: The Historical Preservation Committee discussed multiple properties and applications, moving forward with seven that fit the budget and were highest scoring.
    • Evidence: “And there’s nine different buildings, but seven tonight. Seven qualify. Yeah, the historical preservation met and they discussed all of these properties and all of the applications. And they have moved forward with seven of them to stick to the budget and also the highest scoring ones.”
    • Source timestamp: 36:17

  • Historical Preservation Committee process timing

    • Summary: A concern was raised that the committee meeting occurred on April 20th, which could have been brought to council earlier.
    • Evidence: “Well, the historical preservation met on April, oh, that would have been April 20th. But just to know what they were thinking, what they were considering, what was going to come to us as a council.”
    • Source timestamp: 37:31

  • Council role vs. Commission roles

    • Summary: A member stated the council should not get into the weeds of everything that commissions are appointed to do, citing examples like the Arts Commission choosing sculptures or Historic Preservation handling façade improvements.
    • Evidence: “If we get into the weeds on everything that the commissions are appointed to do, we’re gonna get ourselves into a lot of things that we just, that’s not our Purpose. It’s like, you know, we have an Arts Commission that will be choosing the sculptures. That’s their job. The Historic Preservation, that’s their job to figure out these these façade improvements.”
    • Source timestamp: 38:11

  • Council questioning commissions

    • Summary: A member stated that if the council questions everything brought by a commission, it creates a problem.
    • Evidence: “You know, it’s like, when something is brought to the council, if anybody question it, or or want further discussion then there’s a problem and I don’t think that that’s fair to me to put me on the spot like I said it could have been brought to the COW in April and it could have been discussed what they were thinking what they were hoping for what they were planning for but it wasn’t”
    • Source timestamp: 39:42

  • Council member attendance at commissions

    • Summary: It was stated that all council members are welcome to attend any commission meetings.
    • Evidence: “And so once a year, this Historic Preservation Committee meets, you could have gone and no one, I mean, that’s not stopping anyone from attending those. You could have asked questions in it, like any of the commissions.”
    • Source timestamp: 41:05

  • Discussion regarding façade improvement grant agreement

    • Summary: A discussion occurred between Alderman Shadle and City Manager Boyer about a meeting held on Friday concerning the topic.
    • Evidence: “Alderman Shadle, did you have your hand up? Yes I did and I don’t usually get into this discussion but these topics were all discussed by myself with Manager Boyer. I missed my normal Thursday afternoon meeting this week but we met on Friday and we discussed this.”
    • Source timestamp: 41:18

  • Goal vision for the airport terminal building project

    • Summary: Alderman Johnson stated that the goal is to update the dated and old terminal building so that out-of-town business people have a positive first impression, noting current lack of after-hours access to facilities.
    • Attribution: Alderman Johnson
    • Evidence: “Alderman Johnson? Yeah, I’d just like for those that are listening, what is our goal vision for this building, for the people that are listening? So essentially, we are updating our terminal at the airport. Currently, we are working out of a small stick belt, almost like a very small house. It’s very dated and old and doesn’t meet current standards. When we have out of town business people fly into the airport for various reasons, we want them to think positively and be met with up-to-date terminal Building. Right now there is no access, after hours, access to even bathrooms so that doesn’t really project well in the community.”
    • Source timestamp: 57:34

  • Funding breakdown for airport terminal building project

    • Summary: The city’s contribution to the total cost of the terminal build out is 5% of the total, with an approximate budget allocation of $200,000.
    • Attribution: Alderman Johnson
    • Evidence: “And I will say that the funding for this will be 90% from the FAA, 5% from the state, and 5% will be from the city. So it’s a pretty substantial addition to the city using outside funding. … Alderman Stacey. And what is the city’s 5%? Of the total, we budget about $200,000 thereabouts.”
    • Source timestamp: 57:46

  • Financial Details of Park District Agreement

    • Summary: Discussion confirmed that the three resolutions provide $200,000 worth of funding from the park district to the city for complete cost reimbursement.
    • Evidence: “Derek? Yeah, I just wanted to add to this that, um, these three resolutions will provide a hundred thousand dollars worth of funding from the park district to the city of Freeport for the complete cost of, uh, doing the work, actually, excuse me, it’s, uh, $200,000. It’s 140 for one section and 60 for another.”
    • Source timestamp: 01:01:26

  • Confirmation of Reimbursement Terms

    • Summary: Discussion confirmed that resolutions 2026-73 and 2026-74 state the Park District will reimburse $140,000 and $40,000 respectively.
    • Evidence: “Yes in writing yes each each 2073 says that they will They’ll reimburses 140,000 and 20, 74, 20, 26, 74 says they’ll reimburses $40,000.”
    • Source timestamp: 01:01:56

  • Tower occupancy agreement renewal with Computer Dynamics Boyer cost increase

    • Summary: Discussion regarding the doubling of the rent from $300 a month to $600 a month for three years.
    • Attribution: Alderman Stacy
    • Evidence: “So you’re telling me that this went from $300 a month to $600 a month for the next three years? Yes. And there’s no one else that you have searched out to see if they could do any better?”
    • Source timestamp: 01:05:51

  • Citywide Garage Sale Date Conflict with Juneteenth

    • Summary: Discussion on moving the citywide garage sale dates to avoid conflict with Juneteenth.
    • Attribution: Director Heimerdinger
    • Evidence: “Being that the third weekend of June has become a federal celebrated holiday, we would like to see the The Citywide Garage Sales move to the second weekend consisting of Thursday, Friday, and Saturday or the fourth weekend consisting of Thursday, Friday, and Saturday for both Both Months, June and September”
    • Source timestamp: 01:08:51

  • Future Ordinance Changes for Garage Sales

    • Summary: Discussion about proposing an ordinance change later to adjust the time of garage sales to avoid Juneteenth conflicts.
    • Attribution: Director Heimerdinger
    • Evidence: “During the June sale, we plan to bring forward an ordinance to council for consideration. A key proposed change will be adjusting the time so that it doesn’t overlap with Juneteenth in the future. There might be some other changes once we have this one go, if it needs to be three days, if the hours need to change based on how this event goes. But absolutely, without a doubt, we’ll move it so it doesn’t interfere in the future with Juneteenth.”
    • Source timestamp: 01:10:38

  • Timing of Ordinance Publication

    • Summary: Discussion regarding why future ordinance changes are being discussed when current advertising is based on existing dates.
    • Attribution: Alderman Simmons
    • Evidence: “Alderman Simmons? I guess my question is why is it why in the future we’re still six weeks out? Has publication gone out or anything? Yeah, publication has gone out and our ordinance is still the the current ordinance. Right, but we we can motion to change the ordinance so why future? Well, we’d like to stick with it now, since the publication, it’s already been advertised as those dates.”
    • Source timestamp: 01:11:13

  • Garage Sale Timing and Conflict Mitigation

    • Summary: Discussion confirming garage sale hours and plans to allow people to celebrate Juneteenth while participating in sales.
    • Attribution: Clerk Anderson
    • Evidence: “We also hope that since it does interfere, one of the days does interfere with Juneteenth, We hope that it doesn’t create any, that people can celebrate both and that people are able to celebrate and go to a garage sale and also celebrate at the activities around town celebrating Juneteenth. Do you have the exact times of the garage sales? Yes, the garage sales per the ordinance are 8 AM to 6 PM on those days.”
    • Source timestamp: 01:12:41

  • Proposed Alternative Dates for Garage Sales

    • Summary: Discussion proposing alternative dates, including Father’s Day weekend and July 4th.
    • Attribution: Alderman Simmons
    • Evidence: “So you’re you’re proposing to move it to like the Father’s Day weekend? I mean, what difference? There’s always going to be a conflict somewhere. Yes. Would you prefer it to be July 4th? No, it’s my birthday. No, we’re going to play around with the dates. Maybe there’s a time. Maybe we’ll play around with the dates to try and see.”
    • Source timestamp: 01:13:57

  • Conflict Resolution Philosophy

    • Summary: A statement on the inevitability of scheduling conflicts regardless of the event.
    • Evidence: “I totally agree. I’m just saying there’s always a conflict. It doesn’t matter what you’re doing. The comparison was a slap in the face to hundreds of years of enslaved people in their lives. That is crazy that you would even make that comparison, ma’am.”
    • Source timestamp: 01:14:39

  • Father’s Day Weekend Designation

    • Summary: Confirmation that the third weekend of June is Father’s Day weekend.
    • Evidence: “Alderman, Stacey. The third weekend of June is Father’s Day weekend. So thank you for showing your hand.”
    • Source timestamp: 01:15:01

  • Comparison to enslaved people’s lives

    • Summary: A comparison was made that the speaker stated was a slap in the face to hundreds of years of enslaved people.
    • Evidence: “It doesn’t matter what you’re doing. The comparison was a slap in the face to hundreds of years of enslaved people in their lives. That is crazy that you would even make that comparison, ma’am.”
    • Source timestamp: 01:14:39

  • Father’s Day observance

    • Summary: The speaker stated that preference for Father’s Day is non-enslavement and noted the third weekend of June is Father’s Day weekend.
    • Evidence: “Well, I have a lot of value to Father’s Day. So it’s a matter of what your preference is is all I’m saying. It’s it’s a holiday. Preference is non-enslavement. Alderman, Stacey. The third weekend of June is Father’s Day weekend.”
    • Source timestamp: 01:14:50

  • Alderman Klemm’s thanks to communication director

    • Summary: The speaker thanked Darren and the communication director, noting that they signed up for text updates for all projects.
    • Evidence: “First off I’d like to thank Darren and the communication and I’ve signed up for the text and gotten them on all the projects and they’re really great and really important to the people and other people in those areas.”
    • Source timestamp: 01:21:18

  • Neighborhood watch meeting cancellation

    • Summary: The neighborhood watch meeting this month is canceled because it’s on Memorial Day.
    • Attribution: Alderman Simmons
    • Evidence: “Oldman Simmons. The only thing is our neighborhood watch meeting this month is canceled because it’s on Memorial Day. Thank you.”
    • Source timestamp: 01:22:31

  • Brick by brick progress update

    • Summary: The speaker noted that the project is about two-thirds down, maybe a little bit more than that, coming down brick by brick.
    • Evidence: “Darren? Yep, it’s about two-thirds down, maybe a little bit more than that. So brick by brick, it’s coming down.”
    • Source timestamp: 01:25:53

Public Comment

  • Garage sales planning and strategy
    • Summary: The speaker commented that garage sales require strategic planning because timing relative to other towns’ sales (like Rout 75, Orangeville, and Rockton) is important.
    • Attribution: public comment
    • Evidence: “Public comment? I’d just like to say about the garage sales. I’m one who’ve already signed up and had you change it. I don’t know if I, you know, garage sales are a lot of work. And it’s kind of strategic how you have to plan them and you did a very good job planning them because I do believe there’s some hardcore garage sailors out there, okay, and they liked a bing-bang-boom and I don’t, the way that it falls you did perfectly because I think Rout 75. It’s like a week or so before us. And then I know Orangeville is having theirs I do believe the week before. And then I know that Rockton is having it the week before 75. So it’s very strategic on how you plan things. So I think you did a wonderful job and garage sales are a lot of work.”
    • Source timestamp: 01:24:31

Proclamations and Recognitions

  • Drinking Water Week Declaration

    • Summary: Jodi Miller declared May 3rd through the 9th, 2026 as Drinking Water Week in the City of Freeport.
    • Evidence: “Now, therefore, I, Jodi Miller, Mayor of Freeport, declare May 3rd through the 9th, 2026 as Drinking Water Week in the City of Freeport and urge all of our residents to continue to utilize the clean drinking water that city services provide.”
    • Source timestamp: 07:32

  • International Firefighters Day Declaration

    • Summary: Jodi Miller declared May 4th, 2026 as International Firefighter’s Day in the City of Freeport.
    • Attribution: Jodi Miller
    • Evidence: “so therefore I Jodi Miller hereby I declare May 4th, 2026 as International Firefighter’s Day in the City of Freeport and encourage all residents to help fire suppression in their own right by taking necessary safety precautions to help save lives in their own communities.”
    • Source timestamp: 08:30

  • National Day of Prayer in Freeport

    • Summary: Jodi Miller declared May 7th, 2026 as the National Day of Prayer in and the City of Freeport.
    • Attribution: Jodi Miller
    • Evidence: “Now therefore, I, Jodi Miller, declare May 7th, 2026 as the National Day of Prayer in and the City of Freeport and extend greetings and well wishes to all who observe this day.”
    • Source timestamp: 10:52

  • World Migratory Bird Day in Freeport

    • Summary: Jodi Miller declared May 9th, 2026 as World Migratory Bird Day in the City of Freeport.
    • Attribution: Jodi Miller
    • Evidence: “Now, therefore, I, Jodi Miller, hereby declare May 9th, 2026 as World Migratory Bird Day in the City of Freeport and I urge all citizens to support these efforts to protect these migrant birds and their habitats in our community.”
    • Source timestamp: 13:21

  • Service Award for Matt Graves

    • Summary: Recognition given to Matt Graves for his work as lab manager, who started as an operator at the wastewater plant.
    • Evidence: “Tonight we’d like to recognize Matt Graves, who could not be here, but Matt Graves is is currently our lab manager doing important work, sampling, running analysis, and ensuring compliance of the city’s utilities that are maintaining the parameters required by the Illinois EPA. So we thank Matt. He started as a operator at the wastewater plant, and then he moved his way up, and now he is the lab manager.”
    • Source timestamp: 18:08

  • Service Award for Andrew Lampe

    • Summary: Recognition given to Andrew Lampe for five years of service with the street department.
    • Evidence: “Secondly, I’d like to also recognize Andrew Lampe. Andrew Lampe’s been with the city for five years. He has been working with the street department and he is a very dedicated employee that always answers his phone and very conscientious with his work and surroundings. Andrew is always willing to jump in and help where he can whenever. So we thank Andrew Lampe for the five years of service to the city of Freeport.”
    • Source timestamp: 18:36

  • Firefighters who died in Australia

    • Summary: A proclamation was given recognizing five firefighters who died in a brush fire in Australia.
    • Evidence: “I just wanted to reiterate a little bit about that. That was based on five Firefighters that died in Australia in a brush fire.”
    • Source timestamp: 01:19:40

  • Jackson Lockford award

    • Summary: The speaker mentioned attending a special event for Jackson Lockford where they received second place.
    • Evidence: “Jodi Miller, look at this. I went to a special one for Jackson Lockford, got second place and all that.”
    • Source timestamp: 01:25:35

Follow-ups

  • Ordinance Change Timeline for Garage Sales

    • Summary: The new ordinance changing the sale dates is expected this summer.
    • Attribution: Clerk Anderson
    • Evidence: “When can we expect these ordinance changes? You’ll see the ordinance right after the June sales. So they just come through. And we just have the attorney to write the new ordinance on how we’re going to shift it. So it’ll be coming this summer.”
    • Source timestamp: 01:13:40

  • Project information communication method

    • Summary: A leaflet will be distributed containing a special city code and a keyword for each project area to receive weekly text updates.
    • Evidence: “I’ve worked with the community, um, communications director and we’re putting one leaflet out to the areas that we’re working in on that Leiflett, there will be our special city code that you can punch into your text. And then there’s going to be a word, keyword for each projects that will be on that first paper, for instance, in Gladewood, it was Gladewood Freeport.”
    • Source timestamp: 01:17:44

  • Text notification opt-in process

    • Summary: Residents can text the project code and keyword to receive weekly updates, which stops when the project is over.
    • Evidence: “If you text that to that number, and then it’ll send you a text back and you say, yes, you will get weekly project updates so you can be informed and we will not We’re going to be bringing more paper around that gets very expensive to have manpower delivering flyers after flyers that people don’t see. And unfortunately, most people like to communicate through text.”
    • Source timestamp: 01:18:15

  • Project issue reporting contact

    • Summary: Residents can reach out to the speaker, the inspector, or Pat Ingram regarding project issues.
    • Evidence: “Our phone numbers will be on the flyer. Feel free to reach out to myself, our inspector or Pat Ingram, and we’ll be happy to deal with any project issue along the way.”
    • Source timestamp: 01:19:02

Attendance

  • Roll Call Vote for Council Members

    • Summary: Council members voted present: Sellers, Klemm, Johnson, Simmons, Parker, Stacy, and Shadle.
    • Evidence: “Madam Clerk, could you please take the roll? Sellers? Aye. Klemm? Aye. Johnson? Aye. Simmons? Aye. Parker? Aye. Stacy? Aye. And Shadle? Aye.”
    • Source timestamp: 20:08

  • Roll Call for Resolution 2026-71 Adoption

    • Summary: Attendance recorded for the adoption of resolution 2026-71.
    • Attribution: Council Members
    • Evidence: “Sellers? Aye. Klemm? Aye. Johnson? Aye. Simmons? Aye. Parker? Aye. Stacey? Aye. Ann Shadle? Aye.”
    • Source timestamp: 01:02:54

  • Roll Call Attendance Check

    • Summary: Attendance was taken for council members.
    • Attribution: Clerk Anderson
    • Evidence: “Sellers is absent. Klemm? Aye. Johnson? Aye. Simmons? I’m sorry. Did you say aye? I didn’t say anything. I was going slow. You’re waiting. Sit down. Okay. I’ll come back to her. Okay. Aye. Parker? Aye. Stacy? Aye. Shadle? Aye.”
    • Source timestamp: 01:07:41

Other

  • Dunkin Donuts Special Olympics event
    • Summary: A Dunkin Donuts Special Olympics cap day is scheduled for May 15, 2026, to benefit Special Olympics.
    • Evidence: “On the 15th of May of 2026, we’re going to have a Dunkin Donuts Special Olympics cap on a rooftop at the Dunkin Donuts. And it is to actually help out Special Olympics and to give the proceeds to to them fully at 100 percent.”
    • Source timestamp: 01:20:29

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