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Meeting Events: City Council Meeting

Deterministic civic events derived from machine-generated meeting records. These events are reviewable public-reference artifacts, not official minutes.

Source

Original public meeting recording on YouTube

Meeting Events

Meeting: ecf-btxadka.city_council_meeting_3_2_2026

Meeting date: 2026-03-02

Meeting type: city_council

This is a deterministic derived artifact, not official meeting minutes. Related records may be grouped for review while complete machine provenance remains in the JSON artifact.

Decisions and Votes

  • Approval of Agenda (including executive session) — Passed

    • Summary: Motion made to approve the agenda, which includes the executive session.
    • Evidence: “So moved. Second. A motion made by Alderman Klemm, seconded by Alderman Sellers.”
    • Evidence: “All those in favor signify by saying aye. Aye. Opposed? That motion passes.”
    • Source timestamp: 03:14

  • Approval of Minutes from February 2nd, 2026 Meeting — Passed

    • Summary: Motion made to approve the minutes from the council meeting on February 2nd, 2026.
    • Evidence: “So moved. Second. A motion made by by Alderman Klemm, seconded by Alderman Parker.”
    • Evidence: “All those in favor signify by saying aye. Aye. Opposed? That motion passes.”
    • Source timestamp: 03:00

  • Approval of Consent Agenda Items — Passed

    • Summary: Motion made to approve all items listed on the consent agenda.
    • Attribution: Alderman Klemm
    • Evidence: “Is there a motion to approve? So moved. Second. Motion made by Alderman Klemm, seconded by Alderman Sellers.”
    • Evidence: “Parker? Yes. Stacy? Yes. Sellers? Aye. Klemm? Aye. And Johnson? Aye. The motion passes 6-0.”
    • Source timestamp: 40:10

  • Ordinance amending chapters 873 regarding mobile food trucks — Passed

    • Summary: Vote on ordinance passing five to one.
    • Evidence: “Simmons. No. Parker. Aye. Stacy. Aye. Sellers. Aye. Klemm. Aye. And Johnson. Aye. The ordinance passes five to one.”
    • Source timestamp: 11:17

  • Ordinance amending Title 10 regarding environmental health safety coordinator — Passed

    • Summary: Vote on ordinance passing five to one.
    • Evidence: “Simmons? No. Parker? Aye. Stacy? Aye. Sellers? Aye. Klemm? Aye. And Johnson? Aye. The ordinance passes five to one.”
    • Source timestamp: 11:17

  • Adoption of Updated Zoning Map for 2025

    • Summary: Motion to move forward with the updated zoning map adoption.
    • Attribution: Alderman Klemm
    • Evidence: “Is there a motion to move this forward? So moved. Second. We have a motion made by Alderman Klemm, seconded by Alderman Sellers.”
    • Source timestamp: 13:39

  • Adoption of Resolution 2026-22: emergency pressure booster skid installation at well number 11 by Nelson Carlson Mechanical Contractors — Adopted

    • Summary: Motion to adopt resolution approving emergency pressure booster skid installation at well number 11.
    • Attribution: Alderman Klemm, City Council
    • Evidence: “Second. We have a motion made by Alderman Klemm, seconded by Alderman Sellers.”
    • Evidence: “Is there a motion to adopt? Second. A motion made by Alderman Klemm, seconded by Alderman Johnson.”
    • Evidence: “Clerk, please take the roll. Simmons? Aye. Parker? Aye. Stacy? No. Sellers? Aye. Klemm? Aye. And Johnson? Aye. The resolution is adopted 5 to 1.”
    • Source timestamp: 15:29

  • Adoption of Resolution 2026-23: customer work agreement and electric facility service acknowledgement with ComEd for Well 12 upgrade

    • Summary: Motion to approve paying $41,743.06 to ComEd for the electrical upgrade for well number 12.
    • Attribution: Alderman Klemm
    • Evidence: “Is there a motion? Second. Do we have a motion made by Alderman Klemm, seconded by Alderman Sellers?”
    • Source timestamp: 18:46

  • Payment for electrical upgrade to ComEd for well number 12

    • Summary: Motion to pay $41,743.06 to ComEd for the electrical upgrade for well number 12.
    • Attribution: Alderman Klemm
    • Evidence: “Do we have a motion made by Alderman Klemm, seconded by Alderman Sellers?”
    • Source timestamp: 18:46

  • Adoption of resolution 2026-24: Approving Contract for Brokered Natural Gas for Hancock and Brick Street Facilities — Adopted

    • Summary: The resolution was adopted with a vote tally of 6-0.
    • Attribution: Council
    • Evidence: “Simmons? Aye. Parker? Aye. Stacy? Sellers? Aye. Klemm? Aye. And Johnson? Aye. The resolution is adopted 6-0.”
    • Source timestamp: 24:20

  • Adoption of Resolution 2026-27 — Adopted

    • Summary: The resolution was adopted with a vote count of 6-0.
    • Evidence: “The resolution is adopted 6-0.”
    • Source timestamp: 24:36

  • Adoption of Purchase Plan for Two Dump Truck Chassis

    • Summary: Motion to move forward with the budgeted purchase of two trucks at $117,998 each.
    • Evidence: “City staff, we budgeted this in the 26th budget and staff request City Council move move forward with the budgeted 200, I’m sorry, the two trucks at $117,998.”
    • Evidence: “Is there a motion to adopt? Motion to approve.”
    • Evidence: “Motion made by Alderman Klemm, seconded by Alderman Sellers.”
    • Source timestamp: 29:31

  • Adoption of resolution 202628 (Water system repair parts) — Adopted

    • Summary: The resolution was adopted six to zero.
    • Evidence: “The resolution is adopted six to zero.”
    • Source timestamp: 34:55

  • Adoption of water system repair parts purchase resolution — Adopted

    • Summary: Motion to adopt the purchase of water system repair parts.
    • Evidence: “So staff request moving forward with this resolution. Thank you. Motion to adopt?”
    • Evidence: “A motion made by Alderman Seller, seconded by Alderman Klemm. … Madam Clerk, please take the roll. Simmons? Aye. Parker? Aye. Stacy? Aye. Sellers? Aye. Klemm? Aye. And Johnson? Aye. The resolution is adopted 6-0.”
    • Source timestamp: 36:07

  • Adoption of utility vehicle purchase resolution — Adopted

    • Summary: Motion to adopt the purchase of work trucks from Sourcewell.
    • Evidence: “We have a motion made by Alderman Klemm, seconded by Alderman Johnson to adopt resolution 2026-30.”
    • Evidence: “The resolution is adopted six to zero.”
    • Source timestamp: 34:55

  • Approval of hot mix asphalt bid from Helm

    • Summary: Motion to move forward with the competitive bid from Helm.
    • Evidence: “So we would ask council to move this forward and thank Helm for the very competitive bid. Is there a motion to approve? So moved.”
    • Evidence: “Motion made by Alderman Klemm, seconded by Alderman Sellers.”
    • Source timestamp: 39:54

  • Entering executive session for collective negotiating matters — Passed

    • Summary: The motion to enter into executive session passed with 6-0 votes.
    • Attribution: Council
    • Evidence: “We are only going to executive session for the exemption two pursuant to five ILCS 122 C2 collective negotiating matters between the public body and its employees or their representatives or deliberations concerning salary schedules for one or more classes of employees. Is there a motion to enter into executive?”
    • Evidence: “Motion made by Alderman Klemm, seconded by Alderman Sellers. Madam Clerk, please take the roll. Simmons. Rulick. Yes. Parker. Aye. Stacy. Aye. Sellers. Aye. Klemm. Aye. And Johnson. Aye. The motion passed is 6-0.”
    • Source timestamp: 53:54

Procedural Actions

  • Call to Order and Invocation

    • Summary: The meeting was called to order following an invocation.
    • Attribution: Mayor Miller
    • Evidence: “Now we’ll officially call this meeting to order. Madam Clerk, could you please take the roll?”
    • Source timestamp: 01:38

  • Pledge of Allegiance

    • Summary: The Pledge of Allegiance was led by Alderman Parker.
    • Evidence: “if you could Please stand for the Pledge of Allegiance led by Alderman Parker. Pledge of Allegiance to the flag of the United States of America, and to the republic over which it stands, one nation under God, indivisible, with liberty and justice for all.”
    • Source timestamp: 01:47

  • Roll Call Vote for Adoption of Resolution 2026-27

    • Summary: The roll call confirmed attendance from Simmons, Parker, Stacy, Sellers, Klemm, and Johnson.
    • Evidence: “Madam Clerk, please take the roll. Simmons? Aye. Parker? Aye. Stacy? Aye. Sellers? Aye. Klemm? Aye. And Johnson? Aye.”
    • Source timestamp: 37:09

  • Roll Call Vote for Adoption of Resolution 2026-27

    • Summary: The roll call confirmed attendance from Simmons, Parker, Stacy.
    • Evidence: “Madam Clerk, please take the roll. Simmons. Parker. Aye. Stacy. Aye.”
    • Source timestamp: 34:39

  • Roll call for initial vote

    • Summary: The clerk took the roll call for Simmons, Parker, Stacy, Sellers, Klemm, and Johnson.
    • Evidence: “Madam Clerk, please take the roll. Simmons. Parker. Aye. Stacy. Aye. Sellers. Aye. Klemm. Aye. And Johnson. Aye.”
    • Source timestamp: 34:39

  • Roll call for final vote

    • Summary: The clerk took the roll call for Simmons, Parker, Stacy, Sellers, Klemm, and Johnson.
    • Evidence: “Madam Clerk, please take the roll. Simmons, Parker, Stacy, Sellers, Klemm, and Johnson.”
    • Source timestamp: 34:39

  • Roll call for department reports

    • Summary: The roll call was taken for Simmons, Parker, Stacy, Shadle, Sellers, Klemm, and Johnson.
    • Evidence: “Madam Clerk, please take the roll. Simmons? Parker? Aye. Stacy? Aye. Shadle? Aye. Oh, where did that come from? Sellers? Aye. Klemm? Aye. And Johnson? Pruve, 6-0.”
    • Source timestamp: 41:44

Ordinances and Resolutions

  • Ordinance amending chapters 873 and 664 concerning mobile food trucks

    • Summary: Second reading of ordinance amending chapters 873 and 664 regarding the licensing of mobile food trucks.
    • Evidence: “Item number 8 is the second reading of ordinance 2026-09. Could you please read this? Well, why do my ordinance numbers not match up? I don’t have a divider. Ordinance amending chapters 873 and 664 of the codified ordinance of the City of Freeport concerning the licensing of mobile food trucks.”
    • Source timestamp: 10:13

  • Ordinance amending Title 10 regarding environmental health safety coordinator

    • Summary: Second reading of ordinance amending Title 10, Employment Provisions, Chapter 290, Compensation and Benefits, Section 290.01d3 to add an environmental health safety and operations coordinator.
    • Evidence: “And item number nine is the second reading of Ordinance 2026-10. Could you please read this? Ordinance amending Title 10, Employment Provisions, Chapter 290, Compensation and Benefits, Section 290.01d3 of the codified ordinances regarding classification plan to add an environmental health safety and operations coordinator.”
    • Source timestamp: 11:33

  • Ordinance adopting updated official zoning map for 2025 — Adopted

    • Summary: First reading of ordinance requiring the city to publish and adopt an updated official zoning map annually, reflecting classifications as of December 31st of the prior year.
    • Evidence: “And item number 10 is the first reading of Ordinance 2026-12. Could you please read this? Thank you, Madam Mayor. The state law requires the city to publish and adopt an updated official zoning map annually, reflecting all zoning classifications as of December 31st of the prior year. In 2025, the city adopted five zoning map amendments and identified two mapping errors. All amendments and corrections have now been incorporated, and the updated 2025 Thank you.”
    • Source timestamp: 12:33

  • Resolution approving emergency pressure booster skid installation at well number 11

    • Summary: Adoption of resolution approving the installation of an emergency pressure booster skid.
    • Evidence: “Item number 11 is the adoption of resolution 2026-22. Could you please read this? Resolution approving emergency pressure booster skid installation at well number 11 by Nelson Carlson Mechanical Contractors.”
    • Source timestamp: 13:47

  • Adoption of resolution 2026-24: Approving Contract for Brokered Natural Gas for Hancock and Brick Street Facilities — Passed

    • Summary: The adoption of resolution 2026-24 was passed with a vote of 6-0.
    • Attribution: Manager Boyer
    • Evidence: “Item number 13 is the adoption of resolution 2026-24. Could you please read this? Approving Contract for Brokered Natural Gas for Hancock and Brick Street Facilities. Manager Boyer. Thank you, Your Honor. Every so many years, similar to the electrical aggregation contract that we passed, we do the same with gas. So in this particular case, you have some of the rates in front of you. It’s a paper handout. Those were the rates today, but I need authority to. Do you want to point out that it’s this one? Sure. That there’s not a lot different. They’re very thorough. It’s the one with five estimates. Okay. So with that being said, we need to lock in with our aggregation contract for city facilities. We have a small accounts one and we have a large accounts one. You’ll notice the large accounts one is less expensive, obviously, because you’re using more gas. So essentially, staff needs resolution to move forward with the lowest reflected gas rate tomorrow, and we will lock in both our large and our small accounts. So moved. We have a motion to adopt made by Alderman Sellers. Seconded. Seconded by Alderman Klemm. Discussion on the resolution. Madam Clerk, please take the roll. I’m sorry, Manager Boyer, which one are you recommending? Which carrier for what term? I’m actually, we’re going to use whatever carrier is the lowest tomorrow. Oh, okay. Simmons? Parker? Aye. Stacy? Aye. Sellers? Aye. Klemm? Aye. And Johnson? Aye. The resolution is adopted six to zero.”

  • Adoption of resolution 2026-25: Approving contract for brokered natural gas for six various small facilities — Passed

    • Summary: The adoption of resolution 2026-25 was passed with a vote of 6-0.
    • Attribution: Manager Boyer
    • Evidence: “Item number 14 is the adoption of resolution 20, 26, 25. Could you please read this? Resolution approving contract for brokered natural gas for six various small facilities. Manager Boyer. So as I just mentioned, we have one for large facilities. This is for the small facilities. Staff recommends moving forward with this resolution. Is there a motion to adopt? So moved. Second. Motion made by Alderman Klemm, seconded by Alderman Johnson. Discussion on the resolution? Alderman Stacey. So are you saying whichever one is the Simmons, Parker, Stacy, Sellers, Klemm, and Johnson. And that resolution is adopted 6-0.”
    • Source timestamp: 26:43

  • Adoption of resolution 2026-26: Approving NICAM construction to perform tuck pointing and brick repair for City Hall building — Passed

    • Summary: The adoption of resolution 2026-26 was passed with a vote of 6-0.
    • Attribution: Manager Boyer
    • Evidence: “Resolution number 15 is adaption of resolution 2026-26. Could you please read that? Resolution approving NICAM construction to perform tuck pointing and brick repair for City Hall building. Manager Boyer. The City of Freeport recently issued a request for qualification to get the tuck pointing or part of the tuck pointing done here at City Hall for 2026. This is a budgeted item that we included in the 26 budget for City Hall maintenance. NICAM was the responsive supplier of the quote, so we’re moving forward or staff is requesting moving forward with NICAM as our contractor for the tuck pointing services of City Hall. Motion to approve. Second. We have a motion made by Alderman Klemm, seconded by Alderman Sellers to move to adopt Resolution 202626. Is their discussion. Madam Clerk, please take the roll. Simmons? Aye. Parker? Aye. Stacy? Aye. Sellers? Aye. Klemm? Aye. And Johnson? Aye. The resolution is adopted 6-0.”

  • Adoption of resolution 2026-27: Approving purchase of two 10-yard dump truck chassis from Rush Truck Center

    • Summary: The adoption of resolution 2026-27 was discussed.
    • Evidence: “Item number 16 is adoption of resolution 2026-27. Could you please read this? Resolution approving purchase of two 10-yard dump truck chassis from Rush Truck Center.”
    • Source timestamp: 28:43

  • Approving purchase of water system repair parts Puts and Materials from J&R Supply

    • Summary: Resolution approving purchase of water system repair parts Puts and Materials from J&R Supply.
    • Evidence: “Item number 17 is the adoption of resolution 202628. Could you please read this? Resolution approving purchase of water system repair parts Puts and Materials from J&R Supply.”
    • Source timestamp: 34:55

  • Approving purchase of two pickup trucks for Streets and Utility Department from Barco Automotive

    • Summary: Resolution approving the purchase of two pickup trucks for the Streets and Utility Department from Barco Automotive.
    • Evidence: “Could you please read this? Resolution approving the purchase of two pickup trucks for the Streets and Utility Department from Barco Automotive.”
    • Source timestamp: 37:23

Financial and Contract Events

  • Cost reduction for Well 12 electrical upgrade
    • Summary: The cost of the service upgrade was reduced from $100,000 down to $41,000 by working with ComEd’s team.
    • Evidence: “The contracted Public Works Director worked with ComEd’s team to get it designed over the last several months and to reduce the cost of the upgrade of the service from $100,000 down to $41,000.”
    • Source timestamp: 18:10

Presentations and Reports

  • Fire Department Appointment Information

    • Summary: Details provided on Chief Kordy’s service record, including promotions and certifications.
    • Evidence: “Item number three is the Fire Department Appointment. Chief Kordy. 2005, Previously a member of the League of Fire Department. He just completed his 21st year with the department. He was promoted as lieutenant in October of 2018. Served as lieutenant on a shift and has been assigned as the shift investigator since May of 2019. He’s a paramedic, advanced fire technician firefighter, fire apparatus engineer, instructor to advanced fire officer, added his materials tech, and fire and arson investigation certified. He’s a member of the Mables Division 17 technical rescue team, and has received life-saving awards in 2015 for the Westview Housing Assertive Fire, and again in 2017 for 202 and a half Westland Spring Fire. He has a bachelor’s of science in aeronautical engineering and Minor in Urology. He hails from Lena, where he lives with his girlfriend, Melissa, and his children, Jocelyn and Brode.”
    • Source timestamp: 03:51

  • Consent Agenda Items

    • Summary: The consent agenda included approval for minutes from several boards/commissions and financial approvals.
    • Evidence: “The consent agenda consists of approval to receive and place on file the minutes of boards and commissions for police pension and fire pension Board of Trustees, both dated November 12th, 2025, the Foreign Fire Insurance Board, December 11th, 2025, the Board of Fire and Police Commissioners, January 27th, 26, and Liquor Commission, January 29th, 26. Who is the Greater Freeport Partnerships Monthly Report of February 26th, the Greater Freeport Partnerships Annual Report 2025, the CDBG Housing Rehabilitation Grant invoices for January 2nd to February 26th, and the approval of finance bills payable in the total of $3,146,548.11 as well as approval of the payroll for pay period ending February 21st, 2026 in the total of $700,819.54.”
    • Source timestamp: 08:33

  • Financial and Report Approvals

    • Summary: Discussion covered the Greater Freeport Partnerships Monthly Report of February 26th, the Greater Freeport Partnerships Annual Report 2025, CDBG Housing Rehabilitation Grant invoices for January 2nd to February 26th, approval of finance bills payable totaling $3,146,548.11, and payroll for pay period ending February 21st, 2026 totaling $700,819.54.
    • Evidence: “Who is the Greater Freeport Partnerships Monthly Report of February 26th, the Greater Freeport Partnerships Annual Report 2025, the CDBG Housing Rehabilitation Grant invoices for January 2nd to February 26th, and the approval of finance bills payable in the total of $3,146,548.11 as well as approval of the payroll for pay period ending February 21st, 2026 in the total of $700,819.54.”
    • Source timestamp: 09:06

  • Ordinance amending chapters 873 regarding mobile food trucks

    • Summary: Staff recommended approving the amended Chapter 873 for food trucks after amendments to clarify regulations and strengthen licensing provisions.
    • Attribution: Director Heimerdinger
    • Evidence: “The Community Development Department City Clerk and other city staff reviewed the ordinances and then made the following amendments to Chapter 873 to clarify regulations, address some local specific rules, and strengthen the licensing provisions. Staff recommends approving the amended Chapter 873 food trucks. Thank you.”
    • Source timestamp: 10:40

  • Ordinance amending Title 10 regarding environmental health safety coordinator

    • Summary: Manager Boyer stated that the proposal to restructure a position and add duties was brought before council at the last meeting, and staff recommended moving forward.
    • Attribution: Manager Boyer
    • Evidence: “We, at the last council meeting, brought this proposal before council to restructure one of the positions and adding some duties to our current environmental safety compliance officer. So with this being said, there are no questions at that time, and staff recommends moving forward with this proposal. Thank you.”
    • Source timestamp: 11:54

  • Resolution 2026-22 details

    • Summary: The resolution approves emergency pressure booster skid installation at well number 11 by Nelson Carlson Mechanical Contractors.
    • Attribution: Manager Boyer
    • Evidence: “Item number 11 is the adoption of resolution 2026-22. Could you please read this? Resolution approving emergency pressure booster skid installation at well number 11 by Nelson Carlson Mechanical Contractors.”
    • Source timestamp: 13:47

  • Resolution 2026-23: customer work agreement and electric facility service acknowledgement with ComEd for Well 12 upgrade

    • Summary: The city is moving forward with a $31 million water treatment plant on Forest Road. A new electrical service is needed for Well and Wellhouse 12, requiring design and installation by ComEd on the public side of the meter.
    • Attribution: Manager Boyer
    • Evidence: “Item number 12 is the adoption of resolution 202623. Could you please read this? Resolution approving a customer work agreement and electric facility service acknowledgement with ComEd to upgrade electrical services for well and well house number 12. … The City of Freeport is moving forward with a $31 million water treatment plant situated on Forest Road south of the park’s south entrance. Since the land has not been previously developed, a new electrical service is needed to be run for the new facility.”
    • Source timestamp: 17:11

  • Contract for Brokered Natural Gas for Hancock and Brick Street Facilities

    • Summary: Manager Boyer presented the contract, noting it is similar to a previously passed electrical agreement.
    • Attribution: Manager Boyer
    • Evidence: “Item number 13 is the adoption of resolution 2026-24. Could you please read this? Approving Contract for Brokered Natural Gas for Hancock and Brick Street Facilities. Manager Boyer. Thank you, Your Honor. Every so many years, similar to the electrical aggregation contract that we passed, we do the same with gas.”
    • Source timestamp: 24:36

  • Purchase Details for Dump Trucks

    • Summary: City crews use large dump trucks for construction, including snow removal. Staff requested a quote from Rush Truck Center for two 2027 dump truck chassis, with each costing $117,998.
    • Evidence: “City crews use large dump trucks for all kinds of construction, We have a couple of projects that we do around the city, including snow removal. Staff requested a quote from Rush Truck Center, which is a source well dealer, for two 2027 dump truck chassis. The cost of each was at state bid and is currently $117,998 apiece.”
    • Source timestamp: 28:43

  • Truck purchasing rationale

    • Summary: The council will revert to white trucks because they are cheaper via the state bid price and chassis searches yielded no usable used options.
    • Evidence: “We’re not going to be getting yellow trucks anymore. We’re going back to white trucks because we can get those in the state bid price and they’re a little bit cheaper. This is the only way to buy chassis reasonably. And our searches, there’s just no trucks sitting around.”
    • Source timestamp: 34:08

  • Water system maintenance parts purchase justification

    • Summary: The total cost for valves and necessary parts is $133,296, which is budgeted in the utility budget for annual maintenance.
    • Evidence: “So the total cost of this is $133,296 on staff. We have this budgeted in the utility budget, and these are parts and pieces we need for the year’s maintenance.”
    • Source timestamp: 35:48

  • Utility vehicle replacement details

    • Summary: The City Utility Department requires two one-ton work trucks. Quotes received were for a Silverado 3500 crew cab at $88,553.63 and a 3500 heavy-duty Silverado single cab with crane and toolbox at $99,648.63.
    • Evidence: “The City Utility Department requires vehicle replacements for daily crew operations, including two one-ton work trucks equipped with specific equipment. Both vehicles are budgeted in 26. City staff receives source well procurement vehicle quotes on two Chevy work trucks as specified for City daily operations. Collins. One is a Silverado 3500 crew cab, total cost of $88,553.63. And the other one is a 3500 heavy-duty Silverado single cab, and that would include a crane and toolbox. That would be $99,648.63.”
    • Source timestamp: 37:36

  • Bid opening for MFT hot mix asphalt delivered

    • Summary: A bid opening was held on February 24th for MFT hot mix asphalt delivered, with Helm being the low bidder at $835,000.
    • Evidence: “And item number 19 is approval of a bid. Could you please read? A bid opening was held on February 24th for MFT hot mix asphalt delivered. Thank you, Manager Boyer.”
    • Source timestamp: 39:19

  • Public works department report on infrastructure projects

    • Summary: The well number 12 project is scheduled to kick off next week for digging the foundation hole; test samples came back good.
    • Evidence: “Just a reminder that the well number 12 project is supposed to kick off next week. If the weather cooperates, they’ll be digging the foundation hole for the new well house. Test samples came back good.”
    • Source timestamp: 42:11

  • Public works department report on Galena paving and South Street ADA ramps

    • Summary: Galena is being paved from Park to Clark with IDOT review; this large project will involve repaving and replacing all traffic signals. The ADA ramps for South Street are planned to go out to bid shortly, with the repaving scheduled for fall.
    • Evidence: “Also, Galena being paved from Park to Clark. We’ve been reviewing the plans with IDOT, so more information to come at the COW, but that project will be being let this summer, very large project. They plan to not only repave that entire section, they’re going to be replacing all of the traffic signals throughout that corridor as well… So we plan to have those out to bid shortly. And my meeting with them today is they put it in their budget for that repaving for this fall.”
    • Source timestamp: 42:23

  • Construction season forecast and communication plan

    • Summary: The coming period is expected to be the busiest construction season, requiring a dedicated email line for city groups (fire, police, bus drivers) due to anticipated difficulty in driving around Freeport.
    • Evidence: “So as Rob implied, this is probably going to be the busiest construction season that we’ve ever had in Freeport. I’m sure that the volume of complaints about how many works going to be happening shortly, because it’s going to be a little bit like Armageddon driving around Freeport this summer… But for the years and years and years of no work that happened, this is going to be trying to make up for that.”
    • Source timestamp: 43:23

  • Turnout gear delivery and fitting

    • Summary: The city council approved the turnout gear, which was expected to take four months, and it arrived today for fittings.
    • Evidence: “Yes, Madam Mayor, I just wanted to thank the city council and the city administration At the last meeting, you approved our turnout gear, which they said was going to take four months to get. It showed up today. So the guys are getting fitted for that, or should say making sure that the fittings are accurate and will be going into service in the next couple of days.”
    • Source timestamp: 44:08

  • Library update

    • Summary: The speaker has nothing specific for the library but expressed happiness to be in Freeport.
    • Evidence: “Library? I don’t have anything for the library specifically, but I would like to say I’m very happy to be here in Freeport and you’ve all been very welcoming so far.”
    • Source timestamp: 44:34

  • Police Department vehicle status and facility updates

    • Summary: The PD received at least three vehicles this week or late last week; the K-9 unit has not arrived yet. The speaker also noted progress on terminal buildout, roof repairs (ridge caps replaced), efficient use of hanger space by Jeff, and potential iDOT-led projects including Stephenson, Lincoln, and Walnut.
    • Evidence: “I do want to add on a couple of things. I think the PD received their vehicles this week or maybe it was late last week. At least three of them, the K-9 unit hasn’t arrived yet, so that’ll be moving forward. We’ll be moving forward with the terminal buildout at the We’ll be moving forward with more repairs to the roofs. I think that a lot of the ridge caps have been replaced and everything is working there. Jeff’s done a great job of removing individuals into different hanger spaces that make more sense for the size of the aircraft that they have, so that’s made more efficient use of the space that we do have. And Darren did mention Galena and South, but I will say that it looks like there’s a chance that we’ll be moving forward with some other iDOT-led projects this year that would include Stephenson and Lincoln and Walnut.”
    • Source timestamp: 44:47

  • Old Holiday Inn fencing removal

    • Summary: A speaker noted that the fencing around the old Holiday Inn is coming down soon.
    • Evidence: “Oldham and Sellers? Yes, I just wanted to say that I see the fencing around the old Holiday Inn and that’s going to be coming down real soon.”
    • Source timestamp: 50:55

  • Drinking Water Watch data source

    • Summary: The EPA has all the testing data available at Drinking Water Watch on the EPA’s website, which can be searched using ‘Freeport’.
    • Attribution: Manager Boyer
    • Evidence: “The EPA has all the testing data available at what’s called Drinking Water Watch on the EPA’s website. You type in Freeport, it’ll pull up the Freeport drinking water testing data and you’ll have it back to, I don’t know, I believe at least 10 years, maybe longer.”
    • Source timestamp: 53:05

Discussion

  • Need for booster station and electrical work for Well 11 treatment process

    • Summary: The polymer system required a carrier water system and a booster station within the plant to prevent precipitation in the transfer to the filter system, necessitating ratification of electrical work.
    • Attribution: Manager Boyer
    • Evidence: “However, we were having some issues with the length of the lines in the chemical feed precipitating out in the chemical feed lines. It became necessary to put in a carrier water system and a booster station within the plant to make sure that the polymer did not precipitate out in the transfer to the filter system. We are also in need of the electrical work and this is an emergency authorization basically because we went ahead and had the work has been completed. However, we brought it for council to ratify the electrical work to connect the booster station and effectively connect the polymer system to the treatment process.”
    • Source timestamp: 14:40

  • Location and history of Well 11 issues

    • Summary: Well 11 is located on Burchard Hill, next to the water tower. The radium levels slowly increased after plant startup in 2023, requiring treatment installation.
    • Attribution: Alderman Stacy
    • Evidence: “Alderman Stacy? Where is Well 11? Well 11 is on Burchard Hill, next to the water tower… No, we’ve been, basically once we started up the plant in 2023, we watched the radium levels in the water, the raw water, slowly increase to the point where we needed to install treatment.”
    • Source timestamp: 15:54

  • Contract bond clarification for Well 11 project

    • Summary: Clarification was sought regarding ’tax’ and ‘bond’ on contracts, noting that performance bonds are usually higher dollar amounts.
    • Evidence: “On his, on the contract, it says tax, NA, and bond, not included. What does that mean? In some of the contracts, we require performance bonds, and those are usually higher dollar ones.”
    • Source timestamp: 16:47

  • Water treatment plant funding and Well 12 electrical costs

    • Summary: Discussion regarding the necessity of paying ComEd for the electrical upgrade, which is stated to be a cost related to utility connection rather than the construction itself.
    • Attribution: Alderman Stacy
    • Evidence: “This has to do with ComEd. It’s never had anything there before. So this is a ComEd agreement. Okay. I understand that. So but for you to make that statement, as far as ComEd, it’s not costing the city nothing. No, it is. You’re approving $41,000.”
    • Source timestamp: 20:47

  • Well 12 electrical extension cost justification

    • Summary: A representative stated that paying for utility connection extensions like the one for Well 12 is a common practice and was always budgeted for, noting the cost was negotiated reasonably.
    • Attribution: Manager Boyer
    • Evidence: “Anytime you build in a new development or a new area, you have to extend power to that area. And that’s a cost paid for item with ComEd. So eventually wherever this well 12 facility was built, we would have had to extend power Louch, Kandor, Mike, Ryan, Chris, Joe, Guy, Robert, Wayne, Frits, James, Jeff, Wayne, Chris, Scott, Eric, Devin, Tony, Ray, um, at a speed of $11,000. I was able to get a lot of power to it because there’s no power at park.”
    • Source timestamp: 21:29

  • Project timeline and scope for Well 12 facility

    • Summary: A representative detailed the project history, noting that work has been ongoing since bid approval in July of last year, pending test well completion in November, and subsequent permission to move forward with construction.
    • Attribution: Manager Boyer
    • Evidence: “We’ve been working on this project for two years at least. It’s been designed, bid, permitted and the bid award was actually July of last year and we were waiting for the test well to be done and that was completed in November. Came back in January that were positive and then we gave permission to move forward with the construction of the wellhouse and the water and sewer extensions that go all the way over to Route 26.”
    • Source timestamp: 23:16

  • Dump Truck Chassis Details

    • Summary: Discussion confirmed the purchase is for chassis only, not including boxes. The chassis could take up to six months or a year to receive.
    • Evidence: “Alderman Johnson and I talked about this beforehand. Are these the ones, have you already purchased the boxes for these? So this is just the chassis. Okay. After we receive the chassis, that could take up to six months, maybe a year to receive.”
    • Source timestamp: 30:03

  • Dump Truck Functionality

    • Summary: The trucks are 10 yards and one will be for construction crew and one for streets crew; they are not hook lift trucks.
    • Evidence: “These two dump trucks that we’re looking at are 10 yards and one of them will be for our construction crew and one will be for our streets crew.”
    • Source timestamp: 30:51

  • Urgency of Truck Purchase

    • Summary: The purchase is necessary because the truck industry production is far behind, predicting a five-year shortage.
    • Evidence: “The reason that we’re moving in this order is because the truck industry is very far behind in production and in order to order a truck right now and get it up fitted, it would be the fall of 27 and that’s if we get in line today. And so nobody sells the truck complete anymore or it’s more expensive to buy them complete.”
    • Source timestamp: 30:59

  • Cost Comparison for Trucks

    • Summary: The price has increased by about $20,000 between this year and last year due to motor changes and emission changes.
    • Evidence: “The price just between this year and last year has gone up about $20,000 for the trucks Do to the motor changes, emission changes, things like that that are going on.”
    • Source timestamp: 31:34

  • Truck Replacement Necessity

    • Summary: Current city trucks are from 2002 with cracking and breaking frames, and the issue has persisted since the beginning of COVID.
    • Evidence: “Miller, but we have trucks that are from 2002 that have frames that are cracking and breaking. And we haven’t got trucks for the last few years.”
    • Source timestamp: 32:06

  • Truck Model Year Confirmation

    • Summary: The chassis will be 2026 Internationals because mechanics stock parts for Internationals, allowing in-house repairs.
    • Evidence: “Alderman Sellers? Yeah. Are these brand new trucks? Are they 2026, 2025? They’ll be 2026 internationals, which I did put that in the memo, but the reason we’re We’re sticking with international is because our great mechanics stock parts for internationals and that way we can repair most of this stuff in house”
    • Source timestamp: 33:23

  • Purchase Strategy Confirmation

    • Summary: The current method (buying chassis) is confirmed to be the cheaper and more expedient way to acquire trucks.
    • Evidence: “Alderman Johnson. So just to reiterate, this is the cheaper way to do it and it’s more expedient. We’ll get it. We’ll get them quicker by doing it this way.”
    • Source timestamp: 33:48

  • Chassis Pricing Confirmation

    • Summary: The state bid price for chassis cannot be beaten, and white trucks are available at the state bid price and are slightly cheaper.
    • Evidence: “Correct. So the chassis are what they call the state bid price. So you’re not going to get a truck cheaper than this. I will let you know in order to get the cheaper trucks. We’re not going to be getting yellow trucks anymore. We’re going back to white trucks because we can get those in the state bid price and they’re a little bit cheaper.”
    • Source timestamp: 33:56

  • Sourcewell bidding process clarification

    • Summary: The discussion confirmed that Sourcewell is accepted by the state and does not require three bids.
    • Evidence: “I have a question. Was this a bidded job? Sourcewell is accepted by the state as it doesn’t have to be bid. So if it’s Sourcewell, they’re qualified through the state and that precludes our need to get three bids.”
    • Source timestamp: 38:28

  • Sourcewell acceptance for bidding

    • Summary: Sourcewell is accepted by the state as it doesn’t have to be bid.
    • Evidence: “Sourcewell is accepted by the state as it doesn’t have to be bid. So if it’s Sourcewell, they’re qualified through the state and that precludes our need to get three bids.”
    • Source timestamp: 38:28

  • Hot mix asphalt delivery timing for Viaduct project

    • Summary: The product can be taken when needed during various projects like Demeter and the Viaduct.
    • Evidence: “If this bid was to pass like you’re hoping it will, when will we have this product? We’ll just take it when we need it while we do each project.”
    • Source timestamp: 40:19

  • Hot mix asphalt availability timeline

    • Summary: The asphalt plants usually open between the 7th to the 10th of May because surface temperatures are usually not warm enough to lay asphalt till then.
    • Evidence: “So, usually around the 7th to the 10th of May is when it opens up because surface temperatures are usually not warm enough to lay asphalt till then.”
    • Source timestamp: 41:30

  • Water well supply by ward

    • Summary: Alderman Stacy asked which specific water well supplies each ward, citing an example of the fifth ward.
    • Attribution: Alderman Stacy
    • Evidence: “Alderman Stacy? Yes, I have a couple questions, and I’m asking the city to assist me with answers to the following. Which well, which water well supplies each specific ward? For example, which well supplies fifth ward? Richwell Supply 6 Ward, and on and on.”
    • Source timestamp: 46:16

  • EPA water test results request

    • Summary: Alderman Stacy requested printed copies of the latest EPA water test results for each active well and the latest water test results conducted by the city of Freeport for each active well.
    • Attribution: Alderman Stacy
    • Evidence: “Secondly, I’m asking for a printed copy of the latest EPA water test results for each active well. I’m also asking that you provide printed copies of the latest water test results conducted and the city of Freeport for each active whale.”
    • Source timestamp: 46:50

  • Water treatment plant purpose

    • Summary: Alderman Stacy inquired about the primary purpose for a new water treatment plant on the south end of town and why the water treatment on Berkshire is not capable of servicing the south end of town.
    • Attribution: Alderman Stacy
    • Evidence: “And some of this came out tonight. I will be reaching out for more information as far as what is the primary purpose for a new water treatment plant on the south end of town. And I’m still trying to understand why the water treatment on Berkshire is not capable of servicing the south end of town.”
    • Source timestamp: 47:29

  • Water service area discrepancy

    • Summary: A question was raised regarding why some areas show totals and other areas show different totals for water service.
    • Evidence: “The entire city of Freeport? Well why in some areas are totals here and in some areas totals are here?”
    • Source timestamp: 49:16

  • Water quality report source

    • Summary: Alderman Stacy’s questions were characterized as appropriate for private meetings.
    • Evidence: “To assist me in. Which, Alderman Stacy, his point was that those are appropriate questions to ask during your private meetings.”
    • Source timestamp: 49:51

  • Facebook post regarding water quality

    • Summary: Alderman Sellers clarified that a circulating Facebook post about city water quality is fictitious and concerns brick street wells that are no longer used and are in fire reserve.
    • Attribution: Alderman Sellers
    • Evidence: “Okay. So one of the points that I think you may be asking about is there’s a Facebook post going around that is talking about, I don’t do Facebook. Okay. But there is one going around about city water quality. Um, and it’s not, it’s not correct. It’s revolving around the brick street wells that we no longer use and are in fire reserves.”
    • Source timestamp: 49:51

  • Fire reserve well status

    • Summary: Alderman Sellers confirmed that the brick street wells are for backup fire reserve only, have not been used for over two years, and could be turned on if necessary.
    • Attribution: Alderman Sellers
    • Evidence: “Selders. They’re for backup fire reserve only if all HE double hockey stick were to happen in Freeport and we needed them. We could turn them on, but we currently haven’t used them for two years, I believe it is, a little over two years.”
    • Source timestamp: 50:40

Public Comment

  • Praise for Mayor Jodi Miller

    • Summary: A speaker thanked Jodi Miller, calling her the best mayor in the state of New York.
    • Evidence: “I want to tell Jodi Miller, you are the best mayor in the state of New York, and I just want to say thank you for that.”
    • Source timestamp: 51:08

  • Praise for Mayor Jodi Miller (second instance)

    • Summary: Tommy told Jodi Miller she is the best mayor and does a good job.
    • Evidence: “Tommy? I want to tell Jodi Miller, you are the best mayor and you do a good job too.”
    • Source timestamp: 51:29

  • Public comment clarification on process

    • Summary: A speaker asked if public comments should be made at the podium.
    • Evidence: “Let’s move on to item number, I’m sorry, did you want to go to the podium? Because I can’t hear you. Well, if it’s public comment, it’s podium.”
    • Source timestamp: 52:11

  • Request for water testing website link

    • Summary: Rachel Simmons asked Manager Boyer to share the website where water testing information can always be found.
    • Attribution: Rachel Simmons
    • Evidence: “Hi, everyone. Sorry, my name is Rachel Simmons. And I did not speak when it was time for me to speak. But just to clarify, Manager Boyer, will you please share the website where we can always find water testing.”
    • Source timestamp: 52:19

  • Water testing information request

    • Summary: Rachel Simmons requested the website for water testing data and a list of tested fire hydrants.
    • Attribution: Rachel Simmons
    • Evidence: “Hi, everyone. Sorry, my name is Rachel Simmons. And I did not speak when it was time for me to speak. But just to clarify, Manager Boyer, will you please share the website where we can always find water testing. And in addition, there is a website where we can always find out which fire hydrants have been tested and if they’re working.”
    • Source timestamp: 52:19

Proclamations and Recognitions

  • Service Recognition for Library Staff

    • Summary: Congratulations were given to Morgan Cook and Barbara Young on five years of dedicated service to the library.
    • Evidence: “Just wanted to congratulate Morgan Cook and Barbara Young on five years of dedicated service to the library.”
    • Source timestamp: 06:07

  • Excellence in Service Award Recipients

    • Summary: Two mechanics were recognized for saving the city over $18,000 a year by maintaining equipment.
    • Evidence: “I’d like to thank these two gentlemen for the vast amount of money that we saved the city by having two well-worthy mechanics that pay for themselves every day. In our last instance, we were just able to save the city over $18,000 a year by not going out and getting a new field truck.”
    • Source timestamp: 06:28

  • Fire department turnout gear delivery

    • Summary: The city administration approved the purchase of turnout gear which arrived on the day of the meeting.
    • Evidence: “Yes, Madam Mayor, I just wanted to thank the city council and the city administration At the last meeting, you approved our turnout gear, which they said was going to take four months to get. It showed up today.”
    • Source timestamp: 44:08

Follow-ups

  • Payment for Well 12 electrical upgrade

    • Summary: City staff requested moving forward with paying $41,743.06 to ComEd for the electrical upgrade for well number 12.
    • Evidence: “So the city staff is requesting moving forward with paying of $41,743.06 to ComEd for the electrical upgrade for well number 12.”
    • Source timestamp: 18:34

  • Water well service area

    • Summary: Manager Boyer stated that each well provides water to all wards, and all wells service all areas of the town because they are connected by one distribution system.
    • Attribution: Manager Boyer
    • Evidence: “Manor. Did you want to? Sure. Each well provides water to all the wards. That’s the first one… All wells service all areas of the town. Every well is connected by one distribution system that connects the entire town together.”
    • Source timestamp: 48:17

  • Water testing data availability

    • Summary: Manager Boyer stated that the constituents of the testing data provided in the consumer confidence report are available on the city’s website at any time.
    • Attribution: Manager Boyer
    • Evidence: “The second one you asked was, what are the constituents of the testing data that’s all provided to everyone in the consumer confidence report that we send out and is available all the time? So it is on the website right now. You can look at it at any time.”
    • Source timestamp: 48:24

  • New well purpose

    • Summary: The primary purpose of the new well was stated to be providing potable, affordable, clean drinking water to the entire city of Freeport.
    • Attribution: Manager Boyer
    • Evidence: “And what was the last question? The purpose of the new well by Bercher. All wells service all areas of the town. Every well is connected by one distribution system that connects the entire town together. The primary purpose of the new well is to provide potable, affordable, clean drinking water to the city of Freeport.”
    • Source timestamp: 48:24

Attendance

  • Roll Call Attendance Check
    • Summary: Attendance confirmed for Mayor Miller, Alderman Klemm, Johnson, Alderman Parker, Stacy, and Sellers; Simmons, Shadle, and Sanders were absent.
    • Evidence: “Mayor Miller? Here. Alderpersons, Klemm? Here. Johnson? Here. Simmons is absent. Parker? Here. Stacy? Here. Shadle and Sanders are absent. Sellers? Here. We have a quorum, Madam Mayor.”
    • Source timestamp: 01:38

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