WEBVTT 00:00:00.000 --> 00:00:13.000 Well, let's get started with the Administration Legal Affairs Committee, Wednesday April 8th, 2026 at 5 PM. 2.0 prayer. Would you like to do that or not? 00:00:13.000 --> 00:00:15.000 Okay. Thank you, Steve. 00:00:15.000 --> 00:00:19.960 I would probably thank you for the members around this table tonight. I ask that you 00:00:19.960 --> 00:00:23.399 bless each one. We ask that you would give us wisdom and help us to 00:00:24.920 --> 00:00:32.200 judiciously do the business of our county in Jesus' name. Amen. Amen. All right, 3.0 approval 00:00:32.200 --> 00:00:40.280 that's in a few minutes. I'm first and a second here. All those in favor say aye. 00:00:40.280 --> 00:00:46.439 I have the unanimous. All right. 4.0 approval meeting minutes from March 11th, 20.6. 00:00:49.799 --> 00:00:59.400 Second. Second. All right. 5.0 claims that 00:00:59.399 --> 00:01:13.400 We've got cash requirements, $88,591.05, maintenance and 60 buys, $0.09, a total of $89,256.34. 00:01:15.400 --> 00:01:16.400 That's a pleasure. 00:01:16.400 --> 00:01:18.400 I make a move to accept that. 00:01:18.400 --> 00:01:20.400 All right, I'll second it. 00:01:20.400 --> 00:01:21.400 Okay. 00:01:21.400 --> 00:01:22.400 Then I have a question. 00:01:22.400 --> 00:01:23.400 You do? 00:01:23.400 --> 00:01:24.400 Okay. 00:01:24.400 --> 00:01:51.400 H-12 of those claims. It's got the Stewart Center rents. I'm just a little confused. I know it's a different invoice number, but we're, if you look at the dates for the rental, it goes from, in the first payment, it goes from 3-1 to 4-16. And then you drop down to the next payment, same amounts, but from 4-1 to 4-16. It seems like we're duplicating. 00:01:51.400 --> 00:02:15.400 I just want to take a look at the actual invoice itself versus what was keyed in by the department. 00:02:21.400 --> 00:02:25.400 So there are two different invoices. 00:02:25.400 --> 00:02:26.400 Yeah. 00:02:26.400 --> 00:02:33.400 One says invoice date March 1st, one says invoice date April 1st. 00:02:33.400 --> 00:02:36.400 So what are the other two dates I hear there? 00:02:36.400 --> 00:02:38.400 Yeah, I think that's a typo. 00:02:38.400 --> 00:02:39.400 March 1st. 00:02:39.400 --> 00:02:42.400 Well, no, I'm sorry, April 16th is the date. 00:02:42.400 --> 00:02:44.400 It's the county board. 00:02:44.400 --> 00:02:46.400 That's the due date. 00:02:46.400 --> 00:02:50.400 Right, that's our, that's your county board meeting date that we registered. 00:02:50.400 --> 00:02:57.400 I think that we did not receive the invoice in a timely fashion for March 1, so that's why there's two. 00:02:57.400 --> 00:02:58.400 Thank you very much. 00:02:58.400 --> 00:03:00.400 That's what I thought I wanted to look at. 00:03:00.400 --> 00:03:07.400 When you said the 16th, I was like, why would it say the 16th? Because we're not even there yet. 00:03:07.400 --> 00:03:09.400 Okay, very good. 00:03:09.400 --> 00:03:10.400 Thank you. 00:03:10.400 --> 00:03:11.400 All right. 00:03:11.400 --> 00:03:13.400 We have a first and a second. 00:03:13.400 --> 00:03:15.400 Any other questions? 00:03:15.400 --> 00:03:18.400 All right, all those in favor say aye. 00:03:18.400 --> 00:03:33.800 How about 6.0 public comments? I don't know if anyone else is here. So let's jump down to 7.1, County Presenter. 00:03:33.800 --> 00:03:41.800 Thank you, Mr. Chair. I'm hoping everybody had a chance to review the March financial report. I sent that out on Sunday night. 00:03:41.800 --> 00:03:46.800 I'm sure you spent your Easter evening worrying over these details. 00:03:46.800 --> 00:04:16.800 Another steady month, I guess that's just the best way to describe it, income tax, sales tax, receipts remain steady, as the monthly report indicates that aggregate receipts increased by 33,000 and change over the previous month, you can see the total year to date is 2.3 plus million, that public safety tax, I don't know if you noticed, was 315,000, that's a little higher, up to, you know, between 75 00:04:16.800 --> 00:04:46.800 $100,000 higher than it usually is. There's one time during the year that the Department of Revenue issues a supplemental payment. And that was in March this year. So that's not normally $315,000. So that gave that a little boost. So as of the end of the month, total county funds were down if you go to if you look at page five, which I think is usually one of the most important pages down 2.81% compared to the end of February, which is 00:04:46.800 --> 00:04:52.800 728,000 in change, again, absolutely normal, less than normal if you were to kind of divide 00:04:52.800 --> 00:04:58.639 it out on a month-by-month basis in a month during which we receive no property taxes. 00:04:58.639 --> 00:05:03.920 So all is well for the time being there. 00:05:03.920 --> 00:05:07.680 On the investments page, the last month we didn't have any mature, this month in March 00:05:07.680 --> 00:05:14.840 we had four mature, 22,000, almost 23,000 in interest, so that's always good. 00:05:14.840 --> 00:05:22.360 have 18 investments in place through yesterday. I placed six more today. Roughly $2 million. 00:05:22.360 --> 00:05:29.160 We'll get about $13,000 in interest in that very short term, less than 60 days. If you 00:05:29.160 --> 00:05:35.080 look on the back, again, this gives you the rundown of where we still stand relative to 00:05:35.080 --> 00:05:41.640 those funds that are due money from the nursing home situation. So, anybody have any questions 00:05:41.639 --> 00:05:47.879 about this, I'm kind of shying away from CDs right now, right? 00:05:47.879 --> 00:05:53.279 I think today I did T-Bills, I mean, they actually dropped three base points from yesterday. 00:05:53.279 --> 00:05:56.479 So it's not thrilled about that, but it's like 3.5 right now. 00:05:56.479 --> 00:05:57.479 So competitive. 00:05:57.479 --> 00:05:58.479 Yeah. 00:05:58.479 --> 00:05:59.479 Okay. 00:05:59.479 --> 00:06:03.079 Any other questions about the financial block? 00:06:03.079 --> 00:06:04.079 Okay. 00:06:04.079 --> 00:06:09.079 So on the collector side, the County Clerk and Assessor and I, we met successfully last 00:06:09.079 --> 00:06:13.819 last month, we determined some dates and overall schedule to kind of coordinate our office functions 00:06:13.819 --> 00:06:15.079 for the upcoming season. 00:06:15.079 --> 00:06:20.439 I haven't really changed my estimates at this point, um, into late May, tax bill mailing 00:06:20.439 --> 00:06:24.800 probably closer to maybe just before Memorial Day, still looking to the end of June for 00:06:24.800 --> 00:06:30.959 that Earth installment, early September 2nd, always subject to change, of course, you never 00:06:30.959 --> 00:06:34.360 know if there's a wrinkle that gets thrown there, so, but we did, I did determine dates 00:06:34.360 --> 00:06:40.379 for Distributions, Reminders, Certified Mail, Tax Sale, all of those things are pretty much 00:06:40.379 --> 00:06:41.379 set at this point. 00:06:41.379 --> 00:06:48.139 I think I mentioned before, we redesigned the tax bill, they're going to bear color, 00:06:48.139 --> 00:06:52.000 so we thought it would be a little easier, because here's what we want, DevNet, make 00:06:52.000 --> 00:06:53.000 it happen. 00:06:53.000 --> 00:06:57.000 Well, that takes about four weeks, apparently, because we made some substantial changes. 00:06:57.000 --> 00:07:01.639 What we are on target, they expect to have those to be approved by May 1st. 00:07:01.639 --> 00:07:05.839 So we have plenty of time to get them to our new printer and can turn those out once we 00:07:05.839 --> 00:07:09.439 get testing and everything done within two to three days. 00:07:09.439 --> 00:07:14.639 So right exactly where we want to be, I think. 00:07:14.639 --> 00:07:18.360 And at Jasmine, I just talked about this and I have discussed it with the Assessor that 00:07:18.360 --> 00:07:27.079 there have been a lot of questions, particularly from full city residents based on the referendum. 00:07:27.079 --> 00:07:50.079 We even had a few people who asked if they could be exempted out of that and not understand, and again, that just displays really the depth of the lack of understanding of this process, so I'm kind of reviving the tax cycle presentations that I used to do around here to kind of stop them because nobody came. 00:07:50.079 --> 00:08:20.079 So, we're going to bring it back, um, and Jasmine and Ann, you're going to join me, kind of do their part of the cycle, but we think we're probably going to take it on the road, maybe to Mill City as well, specifically, because they're going to, next year is their reassessment year. So their bills are going to go up, generally speaking, likely go up. So that referendum is going to hit at the same time that assess values. So it, it could be in many cases, very painful. So we want to maybe 00:08:20.079 --> 00:08:23.159 get in front of that, help people understand ahead of time 00:08:23.159 --> 00:08:24.959 what they could be able to do next. 00:08:24.959 --> 00:08:28.039 So that's where I'm looking at some dates, 00:08:28.039 --> 00:08:31.279 hopefully maybe very, very late May, early June, 00:08:31.279 --> 00:08:34.439 depending on what schedules look like for the rest of us. 00:08:34.439 --> 00:08:37.639 So that's no more chance to do some outreach 00:08:37.639 --> 00:08:41.399 and help people understand what's in front of them. 00:08:41.399 --> 00:08:46.399 So, right, right, you know, batting down the hatches, 00:08:46.399 --> 00:09:02.559 I had a couple of calls from the Pearl City area, because of the sale of Pearl Valley eggs 00:09:02.559 --> 00:09:10.960 and the value of that sale, and they were like, well, if the value of that sale was 00:09:10.960 --> 00:09:13.600 assessed correctly, Pearl City wouldn't have any issues. 00:09:13.600 --> 00:09:19.080 and, you know, we have, I have tried to explain it, we have at least three counties plus other 00:09:19.080 --> 00:09:25.600 areas of Illinois and California that are all involved with what's going on there has 00:09:25.600 --> 00:09:29.879 really no bearing whatsoever, but we both see dollars in it. 00:09:29.879 --> 00:09:30.879 Right. 00:09:30.879 --> 00:09:34.840 And then, you know, in the Pearl City also has TIF District. 00:09:34.840 --> 00:09:40.360 So there are so many puzzle pieces and there's really no one answer to what has happened 00:09:40.360 --> 00:09:55.360 I don't know what's going to happen, but I think it will help if all three of us are there explaining each part of what impacts someone's, you know, tax bill, I think. It's not going to make the pain any less, but at least I'll understand it. 00:09:55.360 --> 00:09:59.360 Thank you for being here. 00:09:59.360 --> 00:10:00.360 ... 00:10:00.360 --> 00:10:04.360 How are you? Let's move on to 7.2, go ahead. 00:10:04.360 --> 00:10:10.360 Thank you, Chairman. I'm still wrapping up a few things from the election in March. 00:10:10.360 --> 00:10:15.360 People think March election is done, but there's still a lot of work afterwards. 00:10:15.360 --> 00:10:22.360 We certify the election results on April 1st, and then there's still some reports to be to the state and 00:10:22.360 --> 00:10:28.360 results have to be sent to overlapping counties. So there's still work to be done there, but wrapping up there, 00:10:28.360 --> 00:10:34.440 there, sort of say March 16th, the day before the election kind of had a snowstorm. 00:10:34.519 --> 00:10:38.920 Um, we were open and we actually had 70 hit goers that day. 00:10:38.920 --> 00:10:45.560 Um, most of them came in after 11, um, I think maybe two before 11, but we had 00:10:45.560 --> 00:10:50.879 70 total that day and we had 22 polling locations throughout the County. 00:10:50.879 --> 00:10:55.159 So we also had 22 election judges come in and pick up supplies that day. 00:10:55.159 --> 00:10:59.200 So, it was extremely busy the day before, still here. 00:11:00.600 --> 00:11:05.039 You might have seen the company that delivers some of the 00:11:05.039 --> 00:11:07.680 equipment to the funerals, so that bill was a little bit 00:11:07.680 --> 00:11:11.519 higher than usual, and usually they have one guy. 00:11:11.519 --> 00:11:14.440 They had to have two guys due to the conditions. 00:11:14.440 --> 00:11:17.120 So, that's why that bill was a little bit higher. 00:11:21.720 --> 00:11:23.720 Yeah, so that was the reason there. 00:11:23.720 --> 00:11:30.600 Every two years, we have to go out and do a foreign place accessibility survey that has to be to the state. 00:11:30.600 --> 00:11:36.080 That survey has to be completed in order to apply for the ADA grant. 00:11:36.080 --> 00:11:39.920 With that grant, we've been able to help some foreign locations make improvements. 00:11:39.920 --> 00:11:43.440 This past year, we were able to get 40 new voting books. 00:11:43.440 --> 00:11:52.440 So it takes time for us to go to every location, and we're not certified in ADA. 00:11:52.440 --> 00:12:05.200 You've done a training program before, but the State Board of Elections has contracted with a company, and that company is actually going to the final locations today, tomorrow, and then they'll finish up on Friday. 00:12:06.000 --> 00:12:15.360 So I'm looking forward to seeing what kind of results they see at those final locations and what improvements we possibly could make to make the final locations more accessible. 00:12:15.360 --> 00:12:22.840 Tax extension, I'm in the middle of the tax extension process, so I have sent out the 00:12:22.840 --> 00:12:29.039 tax computation reports to all of the tax districts, a little bit over a hundred tax 00:12:29.039 --> 00:12:35.920 districts, including the TIF districts, and they also, they are over the PTEL limit, they 00:12:35.920 --> 00:12:40.320 have a choice to choose to agree with the reset, proportionally put them within the 00:12:40.320 --> 00:12:42.320 and others. 00:12:42.320 --> 00:12:44.320 We have a limit where they can reallocate. 00:12:44.320 --> 00:12:48.320 Most of the time, we see that they appreciate the proportions. 00:12:48.320 --> 00:12:52.320 So, we do have some new individuals from some of the districts. 00:12:52.320 --> 00:13:00.320 So, they've been getting some phone calls of people coming in to explain what P-TEL means and why they didn't get the full 5% that they lobbied for. 00:13:00.320 --> 00:13:04.320 So, it's been decent in the office, but mostly all good. 00:13:04.320 --> 00:13:06.320 Okay. 00:13:06.320 --> 00:13:16.000 I want to relay some requests from a few election judges I was speaking to that wanted more 00:13:16.000 --> 00:13:19.120 tissues and better sticky notes. 00:13:19.120 --> 00:13:25.879 And we actually have a pink sheet that goes with all the election judges where they can 00:13:25.879 --> 00:13:26.879 put suggestions. 00:13:26.879 --> 00:13:29.039 So I'm going to do some things that we have marked. 00:13:29.039 --> 00:13:30.039 Pass that right along. 00:13:30.039 --> 00:13:35.519 And if you guys know anyone, always look up for more election judges, look in the schedule 00:13:35.519 --> 00:13:38.320 of the two-year certification right now. 00:13:38.320 --> 00:13:41.600 I'm planning for that to take place in August. 00:13:41.600 --> 00:13:44.559 So we send any election judges our way. 00:13:44.559 --> 00:13:45.960 We're always looking for new ones. 00:13:45.960 --> 00:13:48.440 We have some great ones throughout the county 00:13:48.440 --> 00:13:49.799 that are retiring. 00:13:49.799 --> 00:13:52.639 So for some new great ones. 00:13:52.639 --> 00:13:54.240 So yeah, I'll flip right. 00:13:54.240 --> 00:13:56.960 We did, but I think there are some that are retiring 00:13:56.960 --> 00:13:58.639 and won't be doing it in November. 00:13:58.639 --> 00:13:59.480 Sure. 00:14:00.559 --> 00:14:01.440 All right, check. 00:14:01.440 --> 00:14:02.279 Very good. 00:14:02.279 --> 00:14:09.279 Alright, let's move on to 7.3, she is not here, let me get a report. 00:14:09.279 --> 00:14:14.279 I am so sorry, I also forgot to say a huge thank you to Nate. 00:14:14.279 --> 00:14:29.279 They did a server upgrade and Nate, I don't think will do his own thorn, but he communicated with us through the entire weekend, holiday weekend, and he continued to provide updates throughout the weekend. 00:14:29.279 --> 00:14:43.279 We have not went perfect, but he continued to communicate and did everything he could to, I think, in his will to make it happen. So, we are really lucky to have Nate and I can't express how much I appreciate his communication and his efforts. 00:14:45.279 --> 00:14:51.279 That's good. Okay, let's move on to 7.4, County Administrator. 00:14:51.279 --> 00:15:06.279 Thank you. This morning I attended an HR roundtable at Greater Freeport Partnership. They have a series of meetings. The next one will be June. 00:15:06.279 --> 00:15:19.279 But the topics today, they were trying to gather information from a lot of the HR directors in the region of the gaps in the employment of the people staying in the community. 00:15:19.279 --> 00:15:39.279 So we have a real good rate of people in the community until about age 24, 25, and then returning at 44 plus. So that that middle group, which could contribute to a lot of, you know, tax dollars that they were raising families in the community. 00:15:39.279 --> 00:15:47.279 So that is kind of what the topics were today where they were adjusting and looking through and trying to gather some information from everyone. 00:15:47.279 --> 00:15:54.279 I will try to be attending ones I can on that, but the next one is June to come. 00:15:54.279 --> 00:16:11.279 The FOIA requests that I spoke about last month have become a monthly occurrence and thank you to all three of you because all three of these people have had to respond to bits and parts of the requests that have become a monthly occurrence. 00:16:11.279 --> 00:16:20.279 In addition to that, I've had a pretty lengthy one that I had to seek an extension on that has been responded to now for nursing home information, 00:16:20.279 --> 00:16:34.279 as well as a couple others that are pretty, pretty in depth and occupying quite a bit of time just gathering things, but responding to them. 00:16:34.279 --> 00:16:42.279 We did get an accelerated payment notification for a nursing home employee that is being done currently 00:16:42.279 --> 00:17:12.279 Between HR out there and RaeAnn obviously will be the one finalizing all the information to submit it since she is the county's authorized agent. I will say RaeAnn has done a very good job challenging them and submitting information and she's gotten most of them over the past couple of years. We haven't had to, you know, you get the notice and it's like you owe X amount of dollars, but she has successfully challenged those and 00:17:12.279 --> 00:17:42.279 and Godwin. So don't want to take away from a report that Kristen will be giving for animal control tomorrow, but the RFP for her kennels for the new location, there will be a bid for approval tomorrow. Still working with her on things throughout the move, she will have her part time person starting I believe tomorrow. And what most of you probably don't know is that she was in a vehicle 00:17:42.279 --> 00:18:00.880 I attended the Region 1 Land Bank meeting on March 24th. 00:18:00.880 --> 00:18:08.079 All of you have received the updated salary survey and fringe benefit survey from UCCI. 00:18:08.079 --> 00:18:15.320 The wellness screenings last Thursday at the courthouse, there was 47 people screened. 00:18:15.320 --> 00:18:23.360 We have 27, I think, registered for tomorrow and encouraging walk-ins to get as many people 00:18:23.360 --> 00:18:25.480 as we can screened. 00:18:25.480 --> 00:18:29.960 The walking program, which some of us were talking about before the meeting, registrations 00:18:29.960 --> 00:18:31.759 are live for that. 00:18:31.759 --> 00:18:36.759 Larry, if you're heading up the trend. 00:18:36.759 --> 00:18:38.759 I think Chairman Helms has already said he's going to win. 00:18:46.279 --> 00:18:47.960 We have teams or are we doing just... 00:18:47.960 --> 00:18:52.079 So when you register, it does say a team, but it says you can only put one person on a team. 00:18:52.079 --> 00:18:56.240 So just put your name there when you're on the portal registering. 00:18:56.559 --> 00:19:00.519 We will be grouping the teams by department or county board on the back. 00:19:00.799 --> 00:19:04.599 So yes, you will have, you will have teams, but when you've registered on the team, 00:19:04.599 --> 00:19:15.639 So yeah, hopefully hopefully get some motivation with that. 00:19:15.639 --> 00:19:21.240 Department head meeting this morning, Mark Bell was there and kind of did his annual 00:19:21.240 --> 00:19:29.559 updates on risk topics and online, you know, the portal for training materials and things. 00:19:29.559 --> 00:19:34.039 He was able to meet our new coroner and made some connections with him to discuss some 00:19:34.039 --> 00:20:00.329 concerns, you know, that if you want to address those kind of things. So that went really well. We did talk about the STEP program and encouraging as much involvement as possible, trying to garner some healthy competition here in the county. And an update on the shredding services, they will be coming to the county to deliver the new receptacles on the 21st. Since the company that we had 00:20:00.329 --> 00:20:17.329 Since the company that we had prior went out of business, they have offered to remove the old receptacles for us, because that was a question we all had, like, what do we do with the other ones, since they want it there. So they did offer to do that, starting their contract run. 00:20:17.329 --> 00:20:26.529 So I also attended the Workforce Connection meeting yesterday, Tuesday, yeah, yesterday, yesterday. 00:20:27.649 --> 00:20:33.490 Like what day is it? I had early meetings every day, so yeah, that is that is all I have. 00:20:33.970 --> 00:20:38.689 It's a lot. Oh, just in detail, what's the number for this? 00:20:38.689 --> 00:20:48.689 There's seven of them that have been coming through every month, four records per month. 00:20:48.689 --> 00:20:58.689 That's just from the one requester. I would say four to six in addition to that. 00:20:58.689 --> 00:20:59.689 of the App. 00:20:59.689 --> 00:21:00.689 Okay. 00:21:00.689 --> 00:21:01.689 Okay. 00:21:01.689 --> 00:21:04.689 I'm just curious how many of them are existing. 00:21:04.689 --> 00:21:05.689 They vary. 00:21:05.689 --> 00:21:06.689 I'm sure. 00:21:06.689 --> 00:21:07.689 They do. 00:21:07.689 --> 00:21:08.689 They do. 00:21:08.689 --> 00:21:17.089 I think if some topics hit agendas, it triggers more, but it's, it's, it's increased from 00:21:17.089 --> 00:21:18.089 ... 00:21:18.089 --> 00:21:19.089 Yeah. 00:21:19.089 --> 00:21:20.089 Yeah. 00:21:20.089 --> 00:21:21.089 Okay. 00:21:21.089 --> 00:21:22.089 Questions? 00:21:22.089 --> 00:21:26.289 Good. $2.7.5 for the key manager. 00:21:32.649 --> 00:21:36.809 As you guys already heard, we upgraded the SQL one server this weekend. 00:21:37.849 --> 00:21:41.169 I say we just arrived was a huge component of that as well. 00:21:41.929 --> 00:21:46.329 I put in probably at least 25 hours this weekend, trying to get that server 00:21:47.529 --> 00:21:49.009 upgraded and moved over. 00:21:49.009 --> 00:22:05.009 The problem we ran into is the server speed and it being so old that we originally were going to start pushing the information out from the old server to the new server and that was kind of choking the system so then we had to regroup, come back, go to the new system and pull from the old and that wasn't much faster. 00:22:05.009 --> 00:22:16.009 We had a lot of hiccups in the way of moving data. I started to panic about Saturday night. I started contacting the department and I was like, I don't know if we're ready to go for Monday or not. 00:22:16.009 --> 00:22:25.009 We did have the old one still in place that we could have went back to, but once you've worked that whole week, that's just more data we got to try to fulfill. 00:22:26.009 --> 00:22:38.009 So the goal was to always be ready by Monday morning. So we had all hands on deck. I called pre-rec and on Saturday, we got here about 7 a.m. and we plugged away for about another six hours. 00:23:08.009 --> 00:23:13.769 myself, I've plotted that quite a bit. Fiddler, I think we've got just about everything figured 00:23:13.769 --> 00:23:19.289 out now. There were a few hiccups. We had DevNet up and going on Monday morning. Fiddler 00:23:19.289 --> 00:23:23.849 had to catch up because there was some stuff they had to do on the backend. DevNet has 00:23:23.849 --> 00:23:28.169 some stuff they got to do as well. And right now, I don't know if all their stuff is firing 00:23:28.169 --> 00:23:34.409 like it's supposed to on their end. I think they extract data. But right now, the guy's 00:23:34.409 --> 00:23:36.690 is not too cooperative in returning my poll. 00:23:36.690 --> 00:23:39.569 So hopefully I'll hear something back tomorrow. 00:23:39.569 --> 00:23:41.769 I do know we're working, we've pulled reports, 00:23:41.769 --> 00:23:44.369 we've done queries, all kinds of stuff, 00:23:44.369 --> 00:23:46.329 and all the data is there, everything's working. 00:23:46.329 --> 00:23:48.169 And we think we're good, 00:23:48.169 --> 00:23:50.089 but I would just like to hear it from them 00:23:50.089 --> 00:23:51.929 to draw on their end that we're good. 00:23:51.929 --> 00:23:55.009 So we do have the old server still in place. 00:23:55.009 --> 00:23:57.289 We re-IQ'd it so we can still get to it 00:23:57.289 --> 00:23:58.690 if we have to do anything. 00:24:00.449 --> 00:24:02.569 Just a lot of data that was on that. 00:24:02.569 --> 00:24:06.529 We're about a terabyte and a half that we had to go over a lot of small files. 00:24:06.529 --> 00:24:10.449 So it just never, never picked up the speed we would have liked this weekend, 00:24:10.449 --> 00:24:12.449 but long story short, we got there. 00:24:12.849 --> 00:24:17.369 So, um, we're up and running, hopefully it alleviates any stress for tax season 00:24:17.369 --> 00:24:21.049 and whatnot, and, and we can just move forward with that. 00:24:21.129 --> 00:24:26.009 Um, outside of that, just been putting out the daily fires, um, still working 00:24:26.009 --> 00:24:28.649 on the Adobe, uh, licensing. 00:24:28.730 --> 00:24:32.369 Um, I sent out another email just to make sure people understood that you 00:24:32.369 --> 00:25:02.369 I was dealing with some sales reps, but then found out that we can just get it cheaper through the website. I feel like they were just trying to mark up their own commission a little bit. So I kind of blew those, get it off, and we'll just go directly to the website when we get to the point of doing that. So other than that, I've been working on the ADA upgrades, but I've been working on a couple of other things that I've been working on. So I've been working on a couple of other things that I've been working on. 00:25:02.369 --> 00:25:08.949 with Revise, which we'll talk about in a little bit, and the AI policy, our first one got 00:25:08.949 --> 00:25:13.889 hunted back, but there was a few holes in it that they wanted to see short of, Stephanie 00:25:13.889 --> 00:25:18.670 shared one with me from another county that they're using, and I don't know if it's been 00:25:18.670 --> 00:25:22.449 approved liability-wise, but I was like, well, this kind of shows up the areas they were 00:25:22.449 --> 00:25:28.369 asking for, so I redid it with Stevenson County and sent it back in, and I'm waiting to get 00:25:28.369 --> 00:25:41.369 We're back on that one. So, it's still working. It's a process, but they're not exactly quick. I'm sure they're reviewing a bunch of them right now. So, that's pretty much where we're at. Any questions? 00:25:41.369 --> 00:25:44.369 So, we want to read out that? 00:25:44.369 --> 00:25:51.369 They used the files. We can start again, but yeah, we'll not be able to do this. 00:25:51.369 --> 00:26:02.809 Me? No. Okay. Okay. Well, guess we just talked about it. Just go to the end. I'll see you there. 00:26:02.809 --> 00:26:09.129 Well, and what liabilities looking at it, you said? Yes, not our liability, the company that they 00:26:09.129 --> 00:26:13.769 referred us to. Okay. We finally got access to that website. Now I've got people there that I'm 00:26:13.769 --> 00:26:26.250 I'm talking with. The first one probably needed about 25% redone. The other one had a lot 00:26:26.250 --> 00:26:29.889 of what they were asking for. So I was like, well, this just makes sense. It had everything 00:26:29.889 --> 00:26:35.009 I had plus that. So I just went ahead and submitted that to them for review. And then 00:26:35.009 --> 00:26:39.529 if once I get back to that, hopefully that'll be good. 00:26:39.529 --> 00:27:09.529 Yeah, on the policies specifically, I was looking through the new one or the updated one. I just had two things I wanted to get clarification on. When it's talking about exceptions in writing from the Administrator, is there any, this might be countywide, is there any specific definition of what in writing means? Because I know, is that would a quick text work? Or, you know, and I think the more clarity we can get. Yeah, I would say I'm probably going to make it 00:27:39.529 --> 00:27:43.289 when this does get finalized I think it'd be a good idea for us to have it on the books to 00:27:43.849 --> 00:27:49.129 review it in a year and that might even be a bit much just to absolutely and you'll see down at 00:27:49.129 --> 00:27:53.769 the bottom of the one it has like a revisions history so you yeah you can keep track of every 00:27:53.769 --> 00:27:58.649 time we revise it and what we've changed so yeah we approve this one we should plan on yeah 00:27:58.649 --> 00:28:09.289 My question is then are you going to become the auditor of the AI use or do you have... 00:28:09.289 --> 00:28:15.129 I mean there's really no way for me to co-lease it. What's going to happen is if someone violates 00:28:15.129 --> 00:28:19.889 it and we end up in something then we're going to be able to, you know, there'll be consequences 00:28:19.889 --> 00:28:25.289 to violating it per se. But there's no way, like if Santa is using a co-pilot or something, 00:28:25.289 --> 00:28:33.529 Yeah, but we will know obviously if someone breaks it and, you know, they did something 00:28:33.529 --> 00:28:37.449 we're supposed to do and it comes up, that's what this policy is for, then it will be up 00:28:37.449 --> 00:28:43.529 to us to decide, administration-wise, what that, the consequences of that is going to 00:28:43.529 --> 00:28:44.529 look like. 00:28:44.529 --> 00:28:48.529 We have to incorporate that into the employee policy. 00:29:02.529 --> 00:29:04.529 I have a liability to review it. 00:29:07.529 --> 00:29:12.529 I think the biggest thing that we're going to have to get across, and it'll be in the policy, is you don't put anything 00:29:14.529 --> 00:29:34.529 Social Security members, any personal county information, like this should be very generic in use, you know, because once it's out there, it's out there because they'll tell you in the fine print anything that you ask or whatever is, you know, like case studies and things that they can use. So once it's out there, it's out there. 00:29:34.529 --> 00:29:45.529 So they're not supposed to use co-pilot? Is that what that is? Is that what that means? They're not supposed to use co-pilot? 00:29:45.529 --> 00:29:54.529 I mean, they're all the same. So, I mean, you should have the same protocols for all of them. 00:29:54.529 --> 00:29:59.529 to be driving certain ones for advocate music. 00:29:59.529 --> 00:30:08.210 I mean, we can come up with a list of do not use, but that list is going to be growing, 00:30:08.210 --> 00:30:09.210 you know. 00:30:09.210 --> 00:30:10.210 Okay. 00:30:10.210 --> 00:30:11.210 Yeah. 00:30:11.210 --> 00:30:12.210 Makes sense. 00:30:12.210 --> 00:30:13.210 There's a new one that pops up. 00:30:13.210 --> 00:30:14.210 It seems like every couple of weeks. 00:30:14.210 --> 00:30:15.210 Makes sense. 00:30:15.210 --> 00:30:16.210 All right. 00:30:16.210 --> 00:30:17.210 Tires on that one. 00:30:17.210 --> 00:30:27.289 Let's zoom down to 9.1 approval revised ADA upgrades for the website. 00:30:27.289 --> 00:30:32.769 So I've been meeting with Revise, who currently manages our website, are the ones that constructed 00:30:32.769 --> 00:30:33.769 it. 00:30:33.769 --> 00:30:40.690 The only way to come up with a secure ADA website was to go to the vendor that we're 00:30:40.690 --> 00:30:43.609 currently getting it through. 00:30:43.609 --> 00:30:49.650 There's nothing that we can do third party or anything to integrate with their copyrights 00:30:49.650 --> 00:30:50.650 or whatever. 00:30:50.650 --> 00:31:00.750 and they do have everything that I'm requesting in this bid here will cover us ADA wise. He 00:31:00.750 --> 00:31:08.509 did say that it's like 97%. He said there's always going to be that 3% that, you know, 00:31:08.509 --> 00:31:11.889 somebody may overlook, but he said that it will never be anything that you'll be looking 00:31:11.889 --> 00:31:16.250 for. He goes, if they come up with a question that we don't cover, he goes, then we have 00:31:16.250 --> 00:31:46.250 have time to rectify that, he goes, but what's in the act, um, we'll have like an AI bot that will be on the website when we move forward, any questions that they have, it'll change the text for those that we can't see, it'll read to those that, you know, it, it covers everything and it'll even, uh, the, the second part of this, the clear docs also takes our documents and we'll read it to people and kind of help them fill out documents if they need to, or, uh, so this does cover us completely. 00:31:46.250 --> 00:31:55.250 with anything there's a cost. So that cost will be a yearly thing going forward. It's the maintenance agreement, keeping that on the website and keeping it up to date. 00:31:55.250 --> 00:32:03.250 There are two questions, I guess. So is the maintenance agreement going to be less than what the startup is? 00:32:03.250 --> 00:32:13.250 No, it's going to be the same going forward. And what I'm going to say is that everything, obviously, year to year, you know, once they have a demand, they could. 00:32:13.250 --> 00:32:43.250 Right. So just that, just keep that in mind. But this is, and I had him check our numbers. We went through every webpage that you can click on because it goes by the amount of web pages you have and the amount of documents you have on the website. So we did an audit together. We went through and we're actually not at the top tiers of this. We're right in the middle because we're a middle sized website, per se. So good news is it didn't cost us as much as what I thought, but it will cost us, you know, going forward. But again, 00:32:43.250 --> 00:32:46.710 and I like to stress this to the Board 00:32:46.710 --> 00:32:51.349 and I will use access as a reminder 00:32:51.349 --> 00:32:53.889 that sometimes you have to pay upfront 00:32:53.889 --> 00:32:55.190 to save you in the long run 00:32:55.190 --> 00:32:57.329 and I will say whatever this cost is, 00:32:57.329 --> 00:33:00.069 it's going to be cheaper than any fine we would get 00:33:00.069 --> 00:33:01.529 if we were missing something. 00:33:01.529 --> 00:33:05.930 So I'm confident, I sat through webinars, 00:33:05.930 --> 00:33:09.269 I looked at everything and again, I'm not an ADA who group 00:33:09.269 --> 00:33:11.909 but everything that they're asking us to do, 00:33:11.909 --> 00:33:14.430 and we will have trouble by doing this. 00:33:14.430 --> 00:33:17.230 And as soon as we vote on it, if I had County Board, 00:33:17.230 --> 00:33:20.589 I could have it implemented probably within a week 00:33:20.589 --> 00:33:22.190 and we're way ahead of the deadline 00:33:22.190 --> 00:33:23.430 and we're stopping going. 00:33:23.430 --> 00:33:24.269 So. 00:33:26.109 --> 00:33:29.710 So my second question was, I don't know if you saw my email 00:33:29.710 --> 00:33:31.389 because I know you're busy man, 00:33:31.389 --> 00:33:36.389 but this provides us doing the 00:33:37.349 --> 00:33:39.629 Tipton County, Tennessee's website. 00:33:39.629 --> 00:33:40.789 Did I sign out late for that? 00:33:40.789 --> 00:33:41.629 Is that kind of- 00:33:41.629 --> 00:33:45.230 I was going to say I opened it up and I got to the home page and that was as far as I got. 00:33:48.109 --> 00:33:51.309 Yeah, I don't know that I made it that far. I didn't see your email. 00:33:53.549 --> 00:33:58.430 Last few days, but it sounds like you got the AI thing in there. 00:33:58.430 --> 00:34:01.549 I will say there's nothing that they're offering that we're not purchasing. 00:34:02.349 --> 00:34:07.389 So I would say that we're probably at least what they have, but I'm going to try to 00:34:07.389 --> 00:34:11.949 looking what's here but you know it looks great. I mean it's like wow that's 00:34:13.230 --> 00:34:20.349 fabulous you see but I was digging through those Advice88 website and they got that these 00:34:20.349 --> 00:34:28.989 they were using that same system and it went wow it's fantastic so um for some reason if I leave 00:34:30.110 --> 00:34:37.070 I was going to be let's see when did I send it p31 last night yeah it's not my inbox I'm 00:34:37.389 --> 00:35:07.150 Well, be mindful this doesn't change our website. It just gives us the ability to 00:35:07.389 --> 00:35:35.949 the ADA accessible information. Yeah. Changing the website. This is just for ADA compliance to help people get where they're trying to go. If they're having trouble reading, it'll take it and I forget what they call it. Invert the colors to where it's a black background. You know, things to help people with vision issues, hearing issues, things of that nature. So it does not change the old website at all. 00:35:35.949 --> 00:35:54.730 So four years ago or so I got contacted by a law firm in New York City that was just randomly 00:35:54.730 --> 00:36:02.029 looking up websites to see if they were ADA compliant or not and they would offer a settlement 00:36:02.029 --> 00:36:10.469 to avoid litigation, so I got hooked up with a company called Audio, I'm completely independent 00:36:10.469 --> 00:36:17.110 of who manages my bank's website, and they were able to put it on there, I think I paid 00:36:17.110 --> 00:36:24.989 eight or 900 bucks for it annually, when I went to Byron Bank, same situation, they did 00:36:24.989 --> 00:36:31.389 not have ADA compliance, a much bigger bank, I think it's only like 11 dollars a month, 00:36:31.389 --> 00:36:35.949 Also, I know you said something about you have to do it with this, I'm sorry, a year. 00:36:35.949 --> 00:36:36.949 Okay. 00:36:36.949 --> 00:36:41.309 You had said something about it having to be this company because of our website. 00:36:41.309 --> 00:36:45.630 Well, it's with the clear docs and everything, I would just have to make sure that it's going 00:36:45.630 --> 00:36:50.630 to read the documents that we have loaded into our website, you know, because every 00:36:50.630 --> 00:36:53.750 department puts in PDFs and things of that nature. 00:36:53.750 --> 00:36:57.150 We might be able to get something that can do a search for us, but we have to make sure 00:36:57.150 --> 00:37:02.070 that whatever we get is going to be able to read the documents as we're required. 00:37:02.070 --> 00:37:07.429 That's why there are other agencies that are out there. 00:37:07.429 --> 00:37:10.269 But what they want is our whole website business. 00:37:10.829 --> 00:37:14.269 So I can definitely look into that and see what they can do. 00:37:14.269 --> 00:37:17.070 I mean, we have we have plenty of time. 00:37:17.070 --> 00:37:21.469 We're ahead of this because I think it's April 20, 2027. 00:37:21.469 --> 00:37:23.429 I think is what we have until. 00:37:23.429 --> 00:37:26.029 So if you want me to look at that company, 00:37:26.029 --> 00:37:28.670 I'd gladly contact them and just see what they can do. 00:37:30.670 --> 00:37:33.070 So yeah, I just did a, they offer a tool. 00:37:33.070 --> 00:37:37.389 You can scan your website and it tells you your issues with it right away. 00:37:37.389 --> 00:37:38.590 But I'll send it to you. 00:37:38.590 --> 00:37:43.389 I'm not, I mean, I'm not skinning the game on this, but a thousand bucks, 00:37:43.389 --> 00:37:44.670 you're at 13,000. 00:37:44.670 --> 00:37:45.869 Yeah, that's a big number. 00:37:45.869 --> 00:37:47.869 So that's workable. 00:37:47.869 --> 00:37:48.369 Yep. 00:37:49.550 --> 00:37:51.230 Makes sense to lay it over for a long time. 00:37:51.230 --> 00:37:52.110 Yeah, absolutely. 00:37:52.110 --> 00:37:54.349 I mean, I just want to make sure we're up and running later. 00:37:54.349 --> 00:37:55.230 We have plenty of time. 00:37:55.230 --> 00:37:59.949 that's why we started now yeah um yeah my biggest concern will be the documents i mean i'm sure 00:37:59.949 --> 00:38:06.110 there's people i can do the search or i guess i question how they alter the website provision 00:38:06.110 --> 00:38:14.029 but that i'll find out by scheduling if i know so do it or not yeah so absolutely fine so 00:38:14.029 --> 00:38:18.029 Well, I think I'll make a motion to leave this over. 00:38:18.029 --> 00:38:19.029 I'll second. 00:38:19.029 --> 00:38:20.029 Okay. 00:38:20.029 --> 00:38:21.029 Any other conversation? 00:38:21.029 --> 00:38:22.029 All those in favor say aye. 00:38:22.029 --> 00:38:23.029 Aye. 00:38:23.029 --> 00:38:24.029 Thank you. 00:38:24.029 --> 00:38:25.029 Aye. 00:38:25.029 --> 00:38:26.029 All right. 00:38:26.029 --> 00:38:29.029 Let's go to 10.0 comments from your committee members. 00:38:29.029 --> 00:38:30.029 Anything? 00:38:30.029 --> 00:38:31.029 Seeing none. 00:38:31.029 --> 00:38:32.029 Make a motion to adjourn. 00:38:32.029 --> 00:38:33.029 I'll second. 00:38:33.029 --> 00:38:34.029 All those in favor say aye. 00:38:34.029 --> 00:38:35.029 Aye. 00:38:35.029 --> 00:38:36.029 All right. 00:38:36.029 --> 00:38:37.029 Thanks, everyone. 00:38:37.029 --> 00:38:38.029 See you next time. 00:38:38.029 --> 00:38:39.029 Bye. 00:38:39.029 --> 00:38:40.029 Bye. 00:38:40.029 --> 00:38:41.029 Bye. 00:38:41.029 --> 00:38:42.029 Bye. 00:38:42.029 --> 00:38:43.029 Bye. 00:38:43.029 --> 00:38:50.239 Thank you very much for your time.