# Meeting Events

Meeting: `nqzccokzloq.stephenson_county_il_administration_committee_meeting_6-10-26`

Meeting date: `2026-06-10`

Meeting type: `administration_committee`

This is a deterministic derived artifact, not official meeting minutes. Related records may be grouped for review while complete machine provenance remains in the JSON artifact.

## Decisions and Votes

- **Approval of agenda 2.0** — Passed
  - **Summary:** Motion to approve agenda item 2.0 was made and passed.
  - **Evidence:** “Let's go on to approval of agenda 2.0. Move to approve. And I'll set this up to Frisch. All those in favor say aye. Aye.”
  - **Source timestamp:** [00:33](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=33s)

- **Approval of meeting minutes from May 13th, 2026** — Passed
  - **Summary:** Motion to approve the meeting minutes from May 13th, 2026.
  - **Evidence:** “4.0 Approval of meeting minutes from May 13th, 2026. Mootkoop Root. I'll second.”
  - **Evidence:** “All those in favor say aye. Aye.”
  - **Source timestamp:** [00:47](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=47s)

- **Cash requirements approval** — Passed
  - **Summary:** Motion regarding cash requirements of $42,293.29 was made and seconded.
  - **Evidence:** “little flames, I've got a cash requirements of $42,293.29, and that's the total. It's the pleasure. You will approve. Okay. I'm second.”
  - **Evidence:** “All those in favor say aye. Aye.”
  - **Source timestamp:** [01:00](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=60s)

- **Approval of submitted material**
  - **Summary:** Motion to approve something as submitted.
  - **Evidence:** “So I'll make a I make a motion to approve it as submitted here in one second, if it's okay.”
  - **Evidence:** “All those in favor say aye. Aye.”
  - **Source timestamp:** [27:22](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1642s)

- **Agenda Item 11.0 Action**
  - **Summary:** Motion regarding agenda item 11.0.
  - **Evidence:** “I make a move to a motion.”
  - **Evidence:** “I'll second it.”
  - **Evidence:** “All those in favor say aye. I'm that man.”
  - **Source timestamp:** [28:46](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1726s)

## Procedural Actions

- **Opening Prayer**
  - **Summary:** The meeting began with a prayer.
  - **Evidence:** “Two-point prayer, if Steve, if you want to go ahead.”
  - **Source timestamp:** [00:10](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=10s)

- **Public comments period**
  - **Summary:** The body concluded the section on public comments for the day.
  - **Evidence:** “Okay, final public comments that's seen today.”
  - **Source timestamp:** [01:22](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=82s)

- **New Business Agenda Item 11.0**
  - **Summary:** The committee moved to agenda item 11.0.
  - **Evidence:** “Let's go to 11.0.”
  - **Source timestamp:** [28:46](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1726s)

## Financial and Contract Events

- **Year-to-date county receipts**
  - **Summary:** As of the end of the month, overall funds were in a little over 4 million in receipts and sales and income taxes.
  - **Evidence:** “so far for the year, we're in a little over 4 million in receipts and sales and income taxes.”
  - **Source timestamp:** [02:08](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=128s)

- **Investment earnings and maturity**
  - **Summary:** In May, there was a difference of $442,000 in change, with only four investments maturing for almost $19,000 in interest earnings.
  - **Evidence:** “So that was just a difference of 442,000 in change. Only four investments matured in May, 18,000, almost 19,000 in interest earnings.”
  - **Source timestamp:** [02:34](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=154s)

- **Investment portfolio status**
  - **Summary:** As of the end of May, there were 17 investments in place across nine funds maturing between this month and next April.
  - **Evidence:** “At the end of May, I had 17 investments in place across nine funds, maturing between this month and next April.”
  - **Source timestamp:** [02:45](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=165s)

- **Debt certificate repayment status**
  - **Summary:** After the first mill race bond payment of the year (totaling a little over $31,000), 45.99% of all total refinance in 2020 has been repaid.
  - **Evidence:** “The first mill race bond payment of the year was made last month, it was just interest on both of the debt certificates. Total was a little over $31,000. After that payment, 45.99% of all the total refinance and the total refinance in 2020 has now been repaid.”
  - **Source timestamp:** [02:54](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=174s)

## Projects

- **Animal control paperwork status**
  - **Summary:** The landlord signed the animal control paperwork, allowing movement forward with an install date for fiber.
  - **Evidence:** “So animal control paperwork was signed today by the landlord. So we are finally able to move forward with an install date for the fiber”
  - **Source timestamp:** [21:38](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1298s)

## Presentations and Reports

- **County Treasurer Financial Report**
  - **Summary:** The County Treasurer reported financial details including tax bill postage costs and overall fund status.
  - **Evidence:** “Thank you, Mr. Chairman. So that plate's number, this is my biggest month of the year. So $11,572 of that was just postage for tax bills.”
  - **Source timestamp:** [01:35](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=95s)

- **Mortgage holder payments and tax distribution dates**
  - **Summary:** First installments are due June 26th; a report on this will be given next month; the second installment is due September 4th; the first distribution to all taxing districts will be Monday, July 13th.
  - **Evidence:** “just a couple reminders that first installments due June 26th so I'll be able to give you a report on that next month second September 4th and the first distribution to all the taxing districts will be Monday Monday, July 13th.”
  - **Source timestamp:** [06:12](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=372s)

- **Tax collection reporting comparison**
  - **Summary:** The county is getting more reporting that varies on the property that is being sold for the tax dollars are brought in compared to previous years.
  - **Evidence:** “last tax for the tax dollars are brought in, so just for comparison, we are getting more reporting that varies on the property that is being sold for the tax dollars are brought in there.”
  - **Source timestamp:** [08:44](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=524s)

- **Election judge preparation and training dates**
  - **Summary:** Over 200 letters were sent to election judges who have served or may be interested; training will take place August 4th with two sessions at Highland at 2 PM and 6 PM.
  - **Evidence:** “So we send out over 200 letters to election judges that have served in the past or ones that may be interested in serving. ... The training will take place August 4th. We have two sessions at Highland at 2 and 6 PM”
  - **Source timestamp:** [09:45](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=585s)

- **Township assessment status and future notices**
  - **Summary:** The office has all seven townships; four have already been done with fieldwork; three of those four have been valued, putting them ahead of schedule. By fall, about 13,000 assessment notices will be sent out.
  - **Evidence:** “I have seven townships, our office, my office ended up with all seven of them instead of having Sandy Davis do four of them, which has helped immensely. We have four of them already done, the field work already done. Three of those four have been already valued so we are ahead of schedule. And so we're just plugging away at that. ... by the fall, I will be sending out about 13,000 assessment notices this year.”
  - **Source timestamp:** [13:29](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=809s)

- **GFPs Rise and Shine presentation**
  - **Summary:** The speaker attended a presentation by GFPs at the Winnipeg Playhouse regarding programming rollouts, noting an emphasis on youth programming.
  - **Evidence:** “I did attend the GFPs Rise and Shine at the Winnipeg Playhouse. They did a presentation on some of the programming that they are rolling out.”
  - **Source timestamp:** [15:22](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=922s)

- **Wellness screenings report review**
  - **Summary:** A wrap-up call from wellness screenings showed good trends in identified issues; a report was sent to Gary McBrite for discussion within the next month.
  - **Evidence:** “I did have the wrap up call from the wellness screenings. Um, they saw some pretty good trends of things being identified through the wellness screenings. So we went over that, uh, report that they went, um, that has been sent to Gary McBrite and we'll discuss that at times, probably in the next month.”
  - **Source timestamp:** [16:24](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=984s)

- **Deferred compensation program check-in**
  - **Summary:** Representatives from Integrity Financial met with Ryan and the speaker for an on-site check-in regarding deferred compensation programs.
  - **Evidence:** “We had the representatives from Integrity Financial, which is who has two of our deferred compensation programs for the county. They came and met with Ryan and I and are doing an on-site check-in for any employees that maybe have questions about that.”
  - **Source timestamp:** [16:24](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=984s)

- **Animal Control Paperwork Status**
  - **Summary:** The landlord signed the paperwork for animal control, allowing movement forward with an install date for fiber.
  - **Evidence:** “So animal control paperwork was signed today by the landlord. So we are finally able to move forward with an install date for the fiber”
  - **Source timestamp:** [21:38](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1298s)

- **Fiber Installation Permits and Timeline**
  - **Summary:** The fiber installation requires permits, after which an install date will be set, aiming to complete all work on the same day of installation.
  - **Evidence:** “arrow has to get some permits and stuff approved. And once they do, we will get an install date hammered down. And I hope to get all that done the same day that they're installing.”
  - **Source timestamp:** [21:38](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1298s)

- **ADA Compliance Review Opportunity**
  - **Summary:** The ADA compliance review was moved out by a year, providing time to review multiple vendors and find the best fit for the County.
  - **Evidence:** “The ADA compliance I shared last month, they moved that out a year. So that's just going to give us the opportunity to review multiple vendors and try to find the best fit for the County.”
  - **Source timestamp:** [22:05](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1325s)

- **Jail Key Box Project Details**
  - **Summary:** The jail added a key box project requiring network connectivity, which includes an audit and log of key usage for reporting purposes.
  - **Evidence:** “The jail has a key box project that got added to our list this week. That is they have key boxes that require network connectivity. So there's an audit and a log of who's getting what keys out and when they're using them.”
  - **Source timestamp:** [22:28](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1348s)

- **County Boardroom Connectivity Improvements**
  - **Summary:** Improvements were made to the County Boardroom, including hardwiring both PC spots for connectivity.
  - **Evidence:** “County Boardroom, been working on that the last couple of months. There have been improvements and we haven't had the meeting drop out on video.”
  - **Source timestamp:** [22:54](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1374s)

- **Website Issue Resolution**
  - **Summary:** A website issue on Friday caused posting problems, requiring late-night resolution efforts.
  - **Evidence:** “We had a website issue on Friday that caused some posting issues that had me on the phone with a revise at like 10 o'clock at night, trying to get something resolved.”
  - **Source timestamp:** [24:07](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1447s)

- **Annual Goods Update for Courthouse**
  - **Summary:** The annual big system update for the courthouse was completed in the last month, affecting multiple modules.
  - **Evidence:** “but the annual goods update for the courthouse was done in the last month. That's our annual big system update for everybody that runs the PC gyms, softwares, public defender of the state's attorney, judges, everything operates on those modules or programs over there.”
  - **Source timestamp:** [24:29](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1469s)

## Metrics

- **Sales and income tax receipts comparison**
  - **Summary:** Sales and income tax receipts are steady when comparing month over month.
  - **Evidence:** “If you compare month over month, if you're looking sales and income tax receipts are steady.”
  - **Source timestamp:** [01:59](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=119s)

- **Overall county fund change**
  - **Summary:** Overall county funds were down just 1.79% as of the end of the month.
  - **Evidence:** “As of the end of the month, overall funds, county funds were down just 1.79%.”
  - **Source timestamp:** [02:18](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=138s)

- **Property tax payment deadlines**
  - **Summary:** First installments are due June 26th; the next is September 4th.
  - **Evidence:** “so just a couple reminders that first installments due June 26th so I'll be able to give you a report on that next month second September 4th”
  - **Source timestamp:** [06:12](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=372s)

## Discussion

- **Tax bill transparency benefits**
  - **Summary:** A speaker noted that visualizing tax payments is beneficial for public understanding.
  - **Evidence:** “when you see it visually, cause everyone is very visual and when you see it, it's like, Oh my goodness.”
  - **Source timestamp:** [03:54](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=234s)

- **Tax bill redesign benefits**
  - **Summary:** The redesigned tax bill helps highlight the actual amount due using color, which saved labor hours.
  - **Evidence:** “So by using color, you're able to highlight the actual amount due, but the other stuff in black and white. And so this time last year I had 35 refunds because of that.”
  - **Source timestamp:** [04:08](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=248s)

- **Electronic payment trends**
  - **Summary:** Electronic payments are steadily rising every year, with EFT or electronic checks being three to one over credit and debit.
  - **Evidence:** “Electronic payments, I want to mention this, have always been, they've been steadily rising every year. Through Monday, they had 1.3 million submitted electronically. And thus far EFT or electronic checks are three to one over credit and debit.”
  - **Source timestamp:** [05:31](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=331s)

- **Tax cycle public presentation scheduling**
  - **Summary:** The speaker hopes to schedule a tax cycle public presentation this summer but not before the first due date.
  - **Evidence:** “I am still hoping to schedule a tax cycle, a public presentation to spend a challenge finding a date in a place that kind of aligned, but it's going to happen this time of summer, just probably not before that first due date, as I had hoped, but still want to do that.”
  - **Source timestamp:** [07:03](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=423s)

- **Kittens event discussion**
  - **Summary:** The speaker is in favor of the kittens event, calling it a great thinking outside the box kind of partnership, and suggests doing it more toward the second installment.
  - **Evidence:** “I'm all in favor of that. It's a, it's a great thinking outside the box kind of partnership. So we'll probably do it more toward the second installment. We'll see.”
  - **Source timestamp:** [07:49](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=469s)

- **Physical simulation of closing out process**
  - **Summary:** A request was made to incorporate a physical simulation during the training regarding where ballots go and how things are closed out.
  - **Evidence:** “Is it possible to do assimilation at the training of closing out at night? Like physically, like like who signed what, where does this go, how does this box go, just physical simulation of that?”
  - **Source timestamp:** [10:42](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=642s)

- **Township assessment notices timeline**
  - **Summary:** By the fall, approximately 13,000 assessment notices will be sent out this year.
  - **Evidence:** “So as it stands right now, by the fall, I will be sending out about 13,000 assessment notices this year.”
  - **Source timestamp:** [14:05](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=845s)

- **Land Bank survey status**
  - **Summary:** Surveys were sent to participants for identifiable properties to be returned; a meeting notice was issued for scheduling availability.
  - **Evidence:** “Land Bank, there were surveys sent out to the participants for any identifiable properties to be sent back in. We don't have a meeting currently scheduled, but the notice came out for, you know, a survey of when we would be available.”
  - **Source timestamp:** [14:35](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=875s)

- **Nursing home information completion**
  - **Summary:** The speaker expects to call with the nursing home on Friday regarding the completion of their information.
  - **Evidence:** “working on wrapping up a lot of information and hoping to work with the nursing home on getting their information completed, I'll be able to call with them on Friday, so hopefully that will get wrapped up shortly.”
  - **Source timestamp:** [15:01](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=901s)

- **Vendor cost reduction research**
  - **Summary:** The speaker is researching options with vendors to potentially lower website and internet costs.
  - **Evidence:** “I haven't been really involved with much had a conference call with a vendor that is saying they can lower our website and internet costs.”
  - **Source timestamp:** [15:51](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=951s)

- **Next Greater Free Partnership meeting date**
  - **Summary:** The next Greater Free Partnership meeting is scheduled for the 24th.
  - **Evidence:** “Um, our next Greater Free Partnership meeting is on the 24th.”
  - **Source timestamp:** [16:24](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=984s)

- **Health insurance supplemental benefit details**
  - **Summary:** A supplemental program called Twin Health was discussed, which includes a biometric digital scale, activity tracker, glucose monitor, and blood pressure cuff.
  - **Evidence:** “So I was selected as one that is called Twin Health. And I would say a few people know what it is, but the resources that are sent to you and offered to you, if you take part in it, were really kind of amazing to me. It came included with a biometric digital scale, an activity tracker, glucose monitor, blood pressure cup that will read and send to them so they monitor everything for you.”
  - **Source timestamp:** [17:45](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1065s)

- **Twin Health program requirements**
  - **Summary:** Participation in the Twin Health benefit requires going through a screening, as demonstrated by the speaker who has precursors but was able to participate.
  - **Evidence:** “So I think you do have to go through a screening because I have talked to people that were turned down. I am not diabetic, but I have precursors, so and family history. So that allowed it to, but it also requires you to go in for work.”
  - **Source timestamp:** [19:11](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1151s)

- **STEP program interest**
  - **Summary:** The STEP program generated significant employee interest regarding promoting physical activity.
  - **Evidence:** “And a lot of people have said that, you know, they haven't been moving or doing that and have not that they did it for a month. It's kind of a habit.”
  - **Source timestamp:** [19:50](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1190s)

- **Wi-Fi Interference Troubleshooting**
  - **Summary:** The speaker is troubleshooting Wi-Fi interference by testing different frequencies using multiple devices.
  - **Evidence:** “And I'm still trying to figure out what some of the Wi-Fi interference is. Sometimes it works great and then other days it's just cranky, so I've been working through different frequencies and kind of testing that out and seeing if I can just stabilize it.”
  - **Source timestamp:** [23:27](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1407s)

- **Public Defender Module Update Hiccups**
  - **Summary:** The Public Defender module experienced issues after the annual update, requiring several days to resolve due to disagreement with updates.
  - **Evidence:** “So we got that done. There were some hiccups that came with that, but, uh, was able to work through those, uh, for the most part the day after just about everything was up and going, uh, did have an issue with some of the public defender module that took us a few days because we had, it just wasn't agreeing with the updates.”
  - **Source timestamp:** [24:58](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1498s)

- **AI Use Policy Discussion Point**
  - **Summary:** The speaker noted that the AI policy draft was flawless after reviewing another county's approved version.
  - **Evidence:** “Yeah, according to, that's the most flawless reply I've gotten from that yet.”
  - **Source timestamp:** [25:51](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1551s)

- **AI Policy Training Requirement**
  - **Summary:** The speaker needs to figure out how to roll out training for the AI policy since it cannot be done by pulling everyone in at once.
  - **Evidence:** “They do want me to make sure that I extenuate some of the points like in a training. So I'm going to figure out how to roll that out or how to do that because the county is not something that you can specifically pull everybody in for training all at once”
  - **Source timestamp:** [26:20](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1580s)

- **AI Policy Usage Limitations**
  - **Summary:** Users must understand that AI output is not foolproof and requires double-checking, and no personalized information should ever be entered into it.
  - **Evidence:** “The biggest thing to get people to understand is that it's not foolproof and even when you get the information back you need to be double checking the information and not just taking it at its word. You know, there's still a responsibility to verify and kind of do your homework.”
  - **Source timestamp:** [26:30](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1590s)

- **Training for new tools/systems**
  - **Summary:** The speaker plans to figure out how to roll out training because the county cannot pull everyone in at once and may use an interactive format or video.
  - **Evidence:** “So I'm going to figure out how to roll that out or how to do that because the county is not something that you can specifically pull everybody in for training all at once so I don't know if I'm going to try to do a video of some sort I don't know yet I got to figure out how to do an interactive training that everybody touches you know at some point”
  - **Source timestamp:** [26:30](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1590s)

- **Guidelines for using the tool**
  - **Summary:** Users must understand the tool is not foolproof, requires double-checking information, and should never enter personalized information.
  - **Evidence:** “The biggest thing to get people to understand is that it's not foolproof and even when you get the information back you need to be double checking the information and not just taking it at its word. You know, there's still a responsibility to verify and kind of do your homework. So it's a very helpful tool. And the other thing is, is not putting any personalized information out there whatsoever.”
  - **Source timestamp:** [26:30](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1590s)

- **AI usage risks**
  - **Summary:** The speaker noted that user error remains the biggest concern regarding AI tools.
  - **Evidence:** “Unfortunately you still it still comes down to the user error that's the biggest thing and there's so many different modules and I mean they're all helpful. You just have to be and I've been I sat in a webinar today with the state cyber unit and they were kind of going over the different things of what AI could do but it's all they said sometimes users are their own worst enemy.”
  - **Source timestamp:** [27:22](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=1642s)

## Follow-ups

- **Tax cycle public presentation**
  - **Summary:** A tax cycle public presentation is planned for the summer, but not before the first due date.
  - **Evidence:** “I am still hoping to schedule a tax cycle, a public presentation to spend a challenge finding a date in a place that kind of aligned, but it's going to happen this time of summer, just probably not before that first due date, as I had hoped,”
  - **Source timestamp:** [07:03](https://www.youtube.com/watch?v=nQZcCoKzLoQ&t=423s)