I think so, yes, that sounds good, yeah, for public safety's sake, the rest be good, I'd like to call the meeting to order, it's Thursday, May 14th, 5 o'clock, and this is the meeting of the Public Works Committee,
I'd like to thank Mr. Newton for pitch hitting for me last month in my absence, so thank you, sir.
With that, I'd like to call meeting to order and item 2.0 is the approval of the agenda.
Is there a motion to approve the agenda?
Moved by Mr. Jogerst.
I'll make a second.
Second by Mrs. Williams.
Any questions or discussions on the agenda?
Seeing none, all those in favor say aye.
Aye.
The agenda is approved.
Item 3.0, the review and approval of the meeting minutes from last month, April 9th, 26th.
Moved to approve.
And we move the motion to approve.
Second by Mr. Newton. Any discussion?
Seeing none, all those in favor say aye.
Aye.
Motion is approved.
4.0, the approval of the claims.
A light month this month.
113,532 and 53 cents.
It's a pleasure to meet you.
It was approved, have a motion to approve by Mr. Newton
and a second by Mr. Moderow.
Any discussion or questions on the clients?
I have a question.
Yes.
On page 20 of that, but you can answer it.
Sir, Barks a lot.
It was 980.
Yeah, that's the rent of the building.
I thought, I didn't think it was that high.
Yeah, it's the same.
It's always been by me, maybe.
Okay, sorry.
I thought it was less than that.
Fair question.
No.
Any others?
Seeing none, all those in favor of approving the claims,
say aye.
Aye.
Motion has been approved.
Public comments, 5.0, I don't see anybody here
from the public this evening.
So we'll move right into the department reports
and Animal Control Assistant.
Okay, for the month of April, we took in 20 cats.
Three were surrenders, 14 were city strays,
two were county strays, and one was a bite order
that was not current on gravy,
so had to be quarantined at our facility.
11 were transferred to rescues, one was adopters,
which are still available for adoption.
and we had one, like one week old kitten that passed away.
For dog intakes, we had 15 total, five surrenders,
seven county strays, one city and two that were county strays
but then later on were signed over.
Two have been, or two are adoptable, seven were reclaimed,
one was transferred to the city,
two were put down due to the behavior
and three were adopted.
So two of the adopted ones were the two county strays
that were signed over.
We actually, the finder adopted one
and then our friend adopted one.
So it kind of worked out they were with us very short time.
I did the current inventory a little different.
We currently have nine adoptable cats, 15 on hold.
That includes anything under eight weeks old
or bomb and kittens.
We have one boarding.
that cat is, her owner is going through some domestic issues
and we're just babysitting the cat
until she can get on her feet.
So we have 25 cats currently.
Dogs, we have 13 adoptable, two that are on hold.
I believe those two are ones that one had surgery
and the other one we're working with a rescue currently.
One foster, so we have 16 dogs right now,
which is down from last month a lot.
So we did good.
We pushed some animals out and got a lot of adoptive stuff.
For Jessica Jones, that case, one of...
So basically, those two years that we've been fighting,
she now claimed that the Great Dane,
which is the main one we were taking out of the fort,
was not her dog.
Proof, we don't really have proof.
We could go in front of the bench, you know, the judge
and hope that we win, but it was easier for her.
We dismissed that case and she signed the other dog over.
Since the Great Dame was with us for two years,
he's technically straight whole time off, he's ours.
And then the one that she claimed is hers,
which we didn't have the black for, she signed that one off.
So we got custody of Bulldogs at the end.
Not the outcome I wanted,
but she probably wouldn't pay her bill anyway.
So, Andrew Christ got a bench trial
for his running at large tickets.
And then Mary Mankey, which is the Cocker,
she had a court and it basically was ones that
they were just discussing the payment.
She's been paying on time, so there was nothing done.
which you got it in our report date.
Other information, kitten season is here.
We took 17 kittens in on 5-5,
which over half have been transferred out to other shelters.
I had two dogs that were running at large
that were from the same owner
who have been running at large multiple times.
His bill was $450 to us.
The one has ran
five or six times, the other one was up to three.
So his bill, we didn't go that far on our pricing.
So we'll have to maybe discuss more on that.
Starting to move equipment, office equipment to Meadows Drive.
And Nate is working on getting internet
and phone hookup there, ending funds are up.
We had that large donation check come in,
so that brought it up quite a bit.
I also had a check from the Belgian Tavern Rescue.
They took a dog from us that went to the college
and got fully vetted there and they donated $250 to us.
So that went in just the general donations
that they go to MedoDrag, but yeah, so we had that.
And then a lady that does the paint classes,
She did one at Lena Brewery,
and she donated money from that,
whatever she made from that too.
And she said she'd like to do more.
So maybe in the new building,
we might do stuff like that too.
That's it for that.
The revenue, I'm gonna start down a little bit
on registrations and pickups.
but everything else is not in the red.
We're still ahead and we're still
over what we're supposed to be.
So we'll pay there.
I did pay Elvers.
I probably should have turned it into the insurance company
but I didn't know how long that was going to take.
So that's one of my claims.
I didn't want the local person not to get paid
but I did submit the fire bill came in
and that went to the insurance company.
He is, we mailed, I mailed the title to him signed by Georgia.
So then he will get that and then the van will be removed.
We will get a check of a little under 3000.
It might be a little less because of the other bill
and he'll call and have the coach whatever company come get it and then he'll take it
as selfish art.
So
I have a question about that query.
Yeah.
Will it get you some time to do it?
Um, the insurance, the person we're working with, the insurance, James.
Before we get paid.
I'm just doing with the email in Georgia and I discussed.
The email from the insurance company said some time before you get paid.
Yes.
Okay.
You want me to, I thought you were on an email.
email.
How much was the claim you paid to Alvers?
The claim that Alvers was $171.80.
Thank you.
Yeah, and like I said, I wasn't even thinking, I just got the bill and paid it.
Next time we need to wait for the insurance check.
Hold on.
I'll send you that email.
Sometimes you're James.
Otherwise. Okay, I'm going to be really sort of stupid here. You've got ending fund $42,422.65. Ending fund of what?
So that's, that's, I'm sorry, that's the monthly, that's where we ended for the month. The total of what's in the bank right now.
In the checking account?
Yes.
This is what you have in the checking account for animal control?
Yes, as of I think it was a few days into May. Okay. Yes, that's from Adrian.
Any other questions?
There was a report that showed the running balance of the bank fund for fund 16. I don't see it in your list, but we were doing that.
So just having the ending, having each month?
Just the fund balance from the treasurer.
If I may, unless there's other questions, your van, your new van, do you have a cage in there
to separate the back or the cargo area from your van?
I do not, but I meant it'd be nice, but I meant they're all in cages 90% of the time.
But do you have them strapped down?
They're just usually just set into the van.
Those cages can't move.
They're so tight in there.
They're not, they're not moving.
Okay.
Yeah.
I mean, it would be nice.
Sometimes I get the large dogs that won't go in a cage, but that's very rare.
usually I can manhandle them enough to get them to coax them to go in a cage, but there's been times
where I get the great pair of knees that absolutely will not, and then I end up tying them in the back,
which they still can't get to me. They're tied, but, and there's ways that there's actually hooks
in that van that I can tie them like I did in the old van. Not saying they can't chew through
My concern is, for your safety, driving the van and something happens, God forbid, the
dog cages flying around.
No, they're, yeah, the big dog cages, they're so tight in there, they can't move.
Or if you roll the van, they would come over.
I still don't think they could come over the van.
or even I was thinking about getting maybe looking into like the SUV ones that have just
the like three bars not so much the full but like up top you know how they have it so the
dog can't get into the front maybe one of those I don't think you need a full one because
Because I don't know how that would work with the seats in, crates in, but I was going to look into that to see if that would work.
The van's working out very nice.
Can you give us an update on your transition to your new home?
Well, once Nate gets the internet and the phone in there, we can work out of there.
I met the animals won't be there until the kennels come in, but hopefully I met something soon.
Security cameras.
Once we get the internet, Nate, I talked to Nate about doing the blink ones and he said
he'd probably go with dancing for everything. It probably won't save us enough money in that way.
They're all the same system and continuous instead of the blank, which relies on internet and blah, blah, blah.
And then that goes out then. So, yeah.
I have a question.
Do we need to contact Wally to have the outdoor runs cleaned up and followed or anything?
Nope. I mow the play yard and the owners have somebody mow the big yards, which the play yard doesn't take long. And I do that on my own time. So yes. Nope. We're not responsible for that.
Can you move the cats over?
I could, but I kind of want to wait until the office is over there.
Oh, right. Yeah. Yeah.
I was just thinking. Yes, yes, yes. Once I have a phone in, yeah, I'll move the cast over first. Okay. Yeah, yeah.
And your idea about the signs, probably not a bad idea. Okay. To put them maybe at both places. Yeah. The old place and the new place.
Well, and even at the highway, if I leave, if Beth or Nicole are going to be out, I usually put a sign that has myself on it. Call me. If you have any questions, I'll help you. And if I'm right down the road.
Yeah. Well, that's the thing is, is I think, and I honestly, I think during this transition into people get used to the new place, I think I already, all you can tell the few people that came in for takes that are getting one year takes or even three year takes, I'm like, now we're moving. So here's where you're going to go next year.
Yeah.
Your donations have worked well, especially with the big donation from Julie's. Do you have other ideas moving into summer?
I think Auto, is it Auto Smart? It's out on 20th, the old visitor station. I think he wants to do a fundraiser for us.
and then I had a bank that was thinking about doing a fundraiser for us too, so, and I'd
like to go back to Lena Brewery, it's in the, I'd like to go back.
Did you contact Julie Menninge?
I haven't been able to yet, but I'm, that is on my radar, would it be improper to stop
by the house?
If we think?
Do you have a phone number at home?
So that's our, so that, yeah, there's no, yeah, because it was just a check with her name and we kind of figured out the address, we think, so I, I don't know, send her a letter first, yeah, and see if it's, it's not a common name, so I, but I, yeah, we need to make contact, yeah, as opposed to if you may try to make, yeah, no,
and she doesn't respond. You want to make sure she wants her gold-plated bench. Whatever
she wants, I'll give her. You want a bell that every animal will adopt, I ring the bell.
She's very gracious. Yes. Absolutely. I'm just curious, do we know the internet provider,
Are we putting the internet in or is that something?
It would be whatever the county uses, yeah, because that's one thing we have to provide
is our internet.
Any other questions?
The past month, we did place shoulder stone on Winnipeg Road and River Road, cleaned up
down trees and county roads from storms, we spent Friday evening of the tornado and Lena,
We were there Friday night, Saturday, Sunday, Monday and Tuesday cleaning up trees up there.
We probably hauled a couple hundred loads of trees out there, tanning woods, and it was
tight.
After a while, it's hard to keep track.
Then we also had to fix some gravel washouts on shoulders after those storms.
Of course, patching potholes.
Ditch Cleaning, we've done a lot of ditch cleaning on Gold Line Road and Kent Road,
and also some on Pearl City Road, but also replace the driveway pipe on Pearl City Road.
The gentleman wants to replace his driveway, so the pipe was starting to get bad, so we
replaced that in preparation for him to do his driveway.
Let's see, tore out an A gutter on Orangeville Road
in preparation for the Golden Place Recycling Project
that's going to take place later this summer on that road.
And then we repaired a section of guardrail
on Winslow Road from an accident.
No report on it.
So I don't really know what happened
or if it'll ever get reported,
but he needs to be fixed it.
So that's it Jim.
Questions for Scott.
Have you seen an update on your truck,
your ones that we have on order?
Yeah, I actually talked to him today, November.
The unfortunate thing is I talked to the guy at Monroe,
which we haven't, I'm working on the specs
for that right now, I'm getting that done.
At one point, they were 400 days out in Monroe. If you drove up to Monroe and looked at the
lot behind the truck, you would know why. There's trucks plastering the whole side of
it.
Is that once they get the truck or once we place the order?
and once we place the order, so they're hoping to make some changes to shorten that time to,
he says, the salesman told me that administration up there wants to knock that down to 90 days.
He said that's not, he didn't see anywhere where that's feasible at all to get that done.
so but he's thinking maybe six months if they get everything or places that are
manufacturing for him to get stuff moved ahead but yeah right now it's probably
looking like if we we get the chassis towards the end of the year and it'll
probably be by the end of hopefully by the winter of 2017 if you get it and
And Bonnell's no better. I've talked to somebody down there and we got a snowplow from them last year. That took, how long did that take? That was like a year. I finally called them and said there's a snowplow or something like that.
Yeah, it's just a simple, so it's, it's just crazy right now.
It's when I first started, we would order a truck.
We take bids on a truck in January.
We turn around and do bids when we knew what we were getting, do bids for the
snow and ice equipment after that.
And we would have the truck by December of that same year that it was that quick
a turnaround, we'd have them, we'd have the chassis in 90 days.
and then it was a quick turnaround, you know, outfitted.
Now we're at, yeah, yeah.
And I wanted to get this chassis ordered because the emissions goes up.
So it'll have the old emissions on it.
The new stuff is coming out the end of this year and into 27 that I
I don't really want to deal with that. Let somebody else deal with the first year or two of that, I think, and we'll see how it goes. So yeah, that's the pretty much the scoop on that. So that he said November ish. Bill, I think the start of the build date was November. So I would guess we would get it in December. So yeah.
Any other questions for Scott?
In fact, you've got the Harvard Department update. I've highlighted anything updated since the last meeting of our 2026 construction.
Our CIR for Orangeville Road that was let last month.
The low bid came in 22% over the engineer's estimate, so I talked to Scott, and we decided to reject it. We only had one bidder, and the one bidder knew he was the only bidder in advance, so I'm thinking, anyway, we shortened the project, revised a few things, and we're going to resubmit it, and we'll go to re-bid on June 12th.
so hopefully we've only gotten well in eight years we've had two bidders either done or WK out of
Wisconsin they kind of alternate and gets it ends up being a little bitter in that time frame we've
had two other contractors that bid on it but they've never been successful so WK called me
before the lighting told me that they had too much work in the books so they couldn't they could have
He's hoping when we re-bid it that maybe they'll get their paperwork properly taken care of, so we'll see what happens. I hope we get a good bid next month.
Item D, West Point, those planes are, we got that set for a June 2nd landing. The other bridge is, we started construction last week.
and they've already driven file on that job,
so it's going on pretty quick.
The next one, we got another bridge in West Point
that's on a June 2nd letting.
We had a material letting for our seal coat work.
Flint Hills was a little bitter for the bituminous work,
dock excavating, a little bitter for the ag work,
so our agreement is in your packet for later.
Other updates that just happened on McCommer Road intersection, item H, you got to review the pre-final plan back from IDOT, Farrah Graham is going to get final plan complete by next week, and IDOT said they won't expedite the joint agreement on that project, so I'm optimistic we'll get that built yet this year.
So, a lot more optimistic than it was a month ago.
So, that's it on the construction project.
In fact, also in the brick program,
I updated that to show the current status of our project.
Everything in green is work that's been finished,
actually finished since I've been here.
In purple is the two projects
that we've got under construction this year.
I've got two projects set to be left next year.
Those are both Township Bridge Program projects.
In yellow is work I've got coming up in 2028.
We've got the Oniko is, that is funded,
the project in Lauren Road District, which is a big job.
They're working on the plan,
but I do not have funding for that project yet.
So we'll get the plan going along
and there's supposed to be a notice of funding
and opportunities for bridge projects
coming up later this summer.
So we'll apply, I've applied twice
and we've both times we weren't successful.
So we're gonna try again.
So, and then in blue, I've got some repair projects
some repair projects on Firewall Bridge Road and the other ones on Bolton Road.
Those are big projects, so I don't have those funded yet, but that's coming out later this
summer.
We'll apply all three of those projects with our special funding.
So that should take us through.
Any questions on it?
I have a question, can you explain to me what a sufficiency rate is?
When they do a bridge project, there's a formula that goes through there that based on the
condition of the bridge, it comes up with the sufficiency number and then it has to be
a certain, below a certain level to be eligible for federal funding for replacement and below
a certain level for federal funding for repairs.
So it's just a tool to save something that's eligible for it.
So it's basically a condition rating.
Condition rating for federal funding.
For federal.
Yeah.
And is that part of what's been taken over by the state?
No, what's been taken over by the state is the brick and spectrum.
I don't know how close those were.
Yeah, the bridge inspection will generate the sufficiency number.
But I think either we're supposed to be getting away from the sufficiency number,
but I don't know what the new procedures can be yet.
Any other questions for Dale? It's okay. Thank you, Joe.
Next month, I'll show you what I've updated,
the Pavement Preservation Program.
So I'll present that next week, next month.
Thank you.
I have 6.3 as current budget status.
Again, this month was kind of slow with plans
and stuff like that.
We did get the HVAC, the four HVAC units installed
last Tuesday, I believe it was.
and they seem to be working okay, just the type of song.
So that bill will be on next month's,
but then I talked to Steve, there's quite a few slams
from like dock construction season
and stuff like that for next month.
So amp up the claims and stuff like that.
So, but as of right now, numbers are looking okay.
and Salary, overtime, all that stuff.
Just, I've got through the winter good.
So, as of right now, going good.
Thank you, Mr. Brian.
Sir.
Adam.
Item 7.0 is Wealth Business, which there is in Tennis. We'll move money to the new business, 8.1, to the engineering phase for the roundabout.
Okay, we've got a grant to do, it's a rural travel grant for plenary engineering for phase one and phase two, it's for the roundabout.
There's federal funds in the use of the engineering, so you have to do qualification-based selection for that, and the county has a policy for qualification-based selection, so we have to send out an RFQ request for qualifications for consultants, so before we can do that, we have to get approval from the Oversight Committee to send out the RFQ.
So that's what's in front of you.
The engineering, the preliminary engineering
to phase one and phase two,
the grant was for 523,915 and it's 100% funding.
So I think that number is very, very high.
It's based on an engineer's estimate of construction
for 3.49 million.
So I think that number is high.
But when we submitted for funding
for the construction.
I had two different consultants give me an estimate
of what it would cost to replace it.
One's that know a lot more roundabouts than I do.
And one came in at two million, one came in at three
and a half million.
So I can use the higher one.
We got funding, 100% for engineering.
So yay for us.
and the Chair, and the Vice Chair.
So, you know, I have a question that's coming back in the next few hours.
And then your proposal is getting 2023, is that going to be changed?
Yeah, that was just the template.
We haven't, since we haven't one the one we're going to sign out or whatever.
There's no real sign, right?
Yeah, there's nothing signed.
It's just that we have to get the prover from you before we can send the RFP.
And once we get the, we're still waiting on some things to get like, like to do the Q.V.O.A.L.I.E. based selection, correct?
Yeah.
This isn't an actual test, it's just giving us like a chance to change like one, because yeah.
It'll be very close to that, but we, the RTA, the FHWA have to approve the RFQ before we send it out, so what you got is a real close template to what they have.
Mr. Newton, your motion is to approve the RFQ for this
plotting draft.
Mr. Moderow, we have a motion and a second.
Any discussion?
Seeing none, all those in favor say aye.
Aye.
8.1 is approved.
Moving on to 8.2 and HD 26-8.
This is an agreement to sign the unit price agreement
for federal day labor work.
This is for the seal code work.
The engineer's estimate came in at 267,000.
And so we'll get reimbursed for 80% of that work.
So pleasure is committed.
We'll be moved by Mr. Jogerst, is there a second?
Second.
and Mr. Moderow, any discussion?
Seeing none, all those in favor of 26-08, say aye.
Aye.
Motion is approved.
The top two, yeah, that's all, I'll just hang out with all of us, just hang out. Same.
Yeah, the second page.
That's one of the states.
Jakes's to 8.3 and the HD26-9, Culver Prepare,
This is a request from one of the township to share the cost of a culvert on Unity Road
and total construction costs of $90,700.
So the county share will be $45,350.
I have a motion to approve it Mr. Jogerst and seconded by Mr. Houghton.
Any discussion?
Questions?
Helms, say none. All those in favor say aye. Aye. Motion is approved. There's one.
Still on your eight results?
Yeah.
Business. Does anyone have any comments that they'd like to make? I just want to thank you guys for coming up to Lena and probably you guys as well for the open house. All that work that was up there. Well, I appreciate it. Thank you. It was something. It was amazing. It was amazing. And yet, like, I mean, people came from everywhere.
Yeah, so thank you. Except I not. Well, I was told nobody asked them. Yeah, they were on standby and nobody asked. Nobody physically asked. Nobody actually asked us either. We just, yeah, it was there, you know, we shade it, you know.
Any other comments?
and Scott.
Is there a motion to adjourn?
I have a motion by Mr. Newton, a second by Mr. Jogerst, to start the discussion.
I was very sad.
I don't know when you completed this adjournment.
Thanks.
Scott, I have a question.