WEBVTT 00:00:00.000 --> 00:00:10.720 I pledge allegiance to the flag of the United States of America and to the republic for 00:00:10.720 --> 00:00:17.000 which it stands, one nation, under God, indivisible, with liberty and justice for all. 00:00:17.000 --> 00:00:21.080 Madam Clerk, please call the roll. 00:00:21.080 --> 00:00:22.080 Ted Odendahl. 00:00:22.080 --> 00:00:23.080 Here. 00:00:23.080 --> 00:00:24.080 Kathy Wilken. 00:00:24.080 --> 00:00:25.080 Here. 00:00:25.080 --> 00:00:26.080 Kevin McIlwain. 00:00:26.080 --> 00:00:27.080 Here. 00:00:27.080 --> 00:00:28.080 Kathy Altensey. 00:00:28.080 --> 00:00:29.080 Patrick Sellers. 00:00:29.080 --> 00:00:37.079 We have a quorum. We have a quorum. The first of the minutes is approval of minutes for the March 16th, 2026 meeting. I need a motion and a second please. 00:00:37.079 --> 00:00:38.079 I'll make a motion. 00:00:41.079 --> 00:00:42.079 I'll make a second. 00:00:43.079 --> 00:00:48.079 Motion by Wilken, second by Odendahl. Please take a look at the minutes if you haven't done so already. 00:00:48.079 --> 00:01:04.079 And I have to apologize, I thought I looked at these minutes and look I was in them, but at any rate it has me voting yes on the proposal for Boys and Girls Club and actually I abstain. 00:01:04.079 --> 00:01:28.079 Okay, where would that be? Under 7, 52. Under 7? Yep. I have. Okay, that's the old minutes. I'm sorry. Let me get the old minutes up and make this. Under 7. Thank you. 7, okay, and you abstain, right? Yes, abstain. 00:01:28.079 --> 00:01:36.079 Okay, let me get this here in case of stain. I'll correct that. 00:01:38.079 --> 00:01:41.079 Alright, thank you. Anything else? 00:01:42.079 --> 00:01:45.079 Any other comments on this? 00:01:47.079 --> 00:01:49.079 Okay, all in favor? 00:01:49.079 --> 00:01:50.079 Aye. 00:01:50.079 --> 00:01:52.079 Any opposed? Motion carries. 00:01:52.079 --> 00:01:58.079 The initial business is a pool of bills payable, and then most of the second please. 00:01:58.079 --> 00:02:00.079 So we'll second. 00:02:00.079 --> 00:02:06.079 Second by Mcllwain, second by Odendahl. Please take a look at the bills payable. 00:02:06.079 --> 00:02:08.079 Yes. 00:02:08.079 --> 00:02:15.079 Was the copier expenses planned or did something happen all of a sudden with copiers? 00:02:15.079 --> 00:02:17.079 The copier expenses were planned. 00:02:17.079 --> 00:02:18.079 Okay. 00:02:18.080 --> 00:02:33.080 The copy was obsolete, and they didn't even make parts for it anymore, and so they were like, it was time for us to get a new one, so that's why we did it, in case of what could put on us. 00:02:48.080 --> 00:02:53.520 Any questions or claims in the man's trustees? 00:02:53.520 --> 00:02:56.640 Seeing as there is none, Madam Clerk, please call the roll. 00:02:56.640 --> 00:02:57.640 Wilkins? 00:02:57.640 --> 00:02:58.640 Aye. 00:02:58.640 --> 00:02:59.640 McIlwain? 00:02:59.640 --> 00:03:00.640 Aye. 00:03:00.640 --> 00:03:01.640 Odendahl? 00:03:01.640 --> 00:03:02.640 Aye. 00:03:02.640 --> 00:03:03.640 Sellers? 00:03:03.640 --> 00:03:04.640 Aye. 00:03:04.640 --> 00:03:05.640 Motion passes. 00:03:05.640 --> 00:03:11.000 The next order of business is the, is discussion on Corporation Ordinance, uh, 20, 2026 T.O.O.1, 00:03:11.000 --> 00:03:13.320 fiscal year 2026-2027. 00:03:13.319 --> 00:03:18.319 We had our motion and our second. It's open, I guess, for discussion. 00:03:22.319 --> 00:03:30.319 There are a number of things I had questions on, and I don't, we can deal with questions in the meeting, or I could arrange to. 00:03:30.319 --> 00:03:34.319 Really, they're just questions for my understanding, thanks or not. 00:03:36.319 --> 00:03:41.319 Any kind of, I'm not sure I have a second guess, the process. 00:03:41.319 --> 00:03:47.319 So I don't know, I don't want to take up a lot of time for my education. 00:03:47.319 --> 00:03:50.319 Do you want to come in and speak with Liz? 00:03:50.319 --> 00:03:51.319 I could do that. 00:03:51.319 --> 00:03:56.319 Okay, yeah. 00:03:56.319 --> 00:04:01.319 Well I guess you can, but just in general. 00:04:01.319 --> 00:04:05.319 I mean if it's going to be beneficial to everybody, I don't mind doing it. 00:04:05.319 --> 00:04:06.319 That's what I'm wondering. 00:04:06.319 --> 00:04:07.319 Yeah, I mean sure. 00:04:07.319 --> 00:04:15.319 Well, I guess the probably the most basic question is in terms of what our kind of game time is long term. 00:04:15.319 --> 00:04:25.319 So if I'm looking at this correctly, our budgeted expenses exceed our expected revenue, current revenue. 00:04:25.319 --> 00:04:31.319 Now we have reserves to cover that, so we're okay. I understand that. 00:04:31.319 --> 00:04:41.319 But long term, that seems to be a problem if we are constantly eroding reserves. 00:04:41.319 --> 00:04:51.319 So I didn't know if the budgeting was done in such a way that it was conservative or generous, 00:04:51.319 --> 00:04:56.319 however you want to look at it and say, well this is, we're going to budget this amount, 00:04:56.319 --> 00:05:00.319 but we probably won't spend that amount and that's kind of our practice. 00:05:00.319 --> 00:05:07.319 We go along and we actually many times add to reserves instead of drawing down reserves 00:05:07.319 --> 00:05:16.319 or is it the budget in many respects seems to be pretty bare bones so saying is it our 00:05:16.319 --> 00:05:21.319 expectation that we almost certainly will be drawing down reserves? 00:05:21.319 --> 00:05:50.319 No, not necessarily. No, not necessarily. Usually we are putting money back from the budget. We don't spend more than we budget. We run our budget very, very lean. I know this year we are going to be looking at, I'm thinking, probably putting back, I have to make cultural layers, I'm thinking close to $80,000 being put back into our budget. 00:05:50.319 --> 00:06:00.000 so we don't we don't we don't we don't do a whole lot of drawing down on our reserves okay so so kind of history has been that we 00:06:30.000 --> 00:06:38.000 Amend the budget later and go through this whole process again. I account for it in case it's needed. 00:06:38.000 --> 00:06:44.000 So, and a couple of those funds I'll have money going back in this year. 00:06:44.000 --> 00:06:54.000 Right. So, like take for instance, insurance. Liz automatically puts in X amount extra for insurance every year. 00:06:54.000 --> 00:07:24.000 We've tried to stay within budget. We've never gone over budget on a line item, not since, uh, 2000 and what? 13, 14? We started 13. Yeah. So, we don't normally, we don't normally, we don't normally, we don't normally, we don't normally, we don't normally, we don't normally, we don't normally, we don't normally, 00:07:24.000 --> 00:07:28.000 Our budget will exceed our revenues. 00:07:28.000 --> 00:07:36.000 I think what Ted might be getting at is if you look at the budget, 00:07:36.000 --> 00:07:44.000 and I think we kind of make up, not so much make up for, but I think it's accounted for because a lot of times we don't spend everything that we budget for. 00:07:44.000 --> 00:07:51.000 So the actual ending balance is probably more than what it is if you look at what we do historically. 00:07:51.000 --> 00:07:52.000 Berkley. 00:07:52.000 --> 00:07:54.899 Now I think what he's looking at though is if you look at the, let's just look at the 00:07:54.899 --> 00:08:02.480 general fund for instance, the beginning balance is $8.66, $8.48 and the projected in the balance 00:08:02.480 --> 00:08:06.139 for next year is $6.67, $2.60. 00:08:06.139 --> 00:08:10.740 So on the surface that could look like you ate into some of the reserves. 00:08:10.740 --> 00:08:15.699 So I can see where the question is coming from but I think what you're saying is that 00:08:15.699 --> 00:08:20.339 typically we don't, our ending balance that we project is usually higher than what we're 00:08:20.340 --> 00:08:48.340 Well, specifically, like in that case, our budget for the general fund is $809,000. Our estimated revenues is $609,000. So our budget is $200,000 over our revenues. Now we've got $866,000 in reserve, so it's not like we're going to be a deficit if we spend all of this. 00:08:48.340 --> 00:09:05.340 If we spend all of this, but if we're getting into a period where we are continually spending more than we're taking in, it's going to erode our end balance. 00:09:05.340 --> 00:09:06.340 That's never been the case, has it? 00:09:06.340 --> 00:09:07.340 That's not the case. 00:09:07.340 --> 00:09:08.340 Never. 00:09:08.340 --> 00:09:09.340 We haven't done that. 00:09:09.340 --> 00:09:10.340 It's been the opposite. 00:09:10.340 --> 00:09:11.340 That's what we do. 00:09:11.340 --> 00:09:12.340 Yeah, that has not happened. 00:09:12.340 --> 00:09:18.740 is getting at is historically historically our ending balance is always higher than what we 00:09:18.740 --> 00:09:26.100 might anticipate so at the end of the day at the end of the year we're not eroding at the reserve 00:09:26.100 --> 00:09:30.580 but i see what you're saying if we were to actually like let's say with the general fund 00:09:31.540 --> 00:09:38.100 if we actually did end up at the actual 667 next year and that happened every year after that 00:09:38.100 --> 00:09:47.100 What's the ending balance next year when we start? If it's higher than the 667, then that's doing what we typically do. 00:09:47.100 --> 00:09:57.100 Typically we end higher than what we were projected. If we're, if the ending balance is lower than what we have projected for the ending, 00:09:57.100 --> 00:10:02.100 then what you're saying is probably something we definitely can start taking a look out for. 00:10:02.100 --> 00:10:29.100 We could end up that way for one of two reasons. We could spend less than we budget, or we could take in more than what we anticipated, and I'm just kind of wondering, what has normally been the case? Do we tend to spend less than we budget, or do we tend to take in more than what we anticipate? 00:10:29.100 --> 00:10:34.100 We tend to spend less than what we budget. Historically that's what we do. 00:10:34.100 --> 00:10:38.100 We haven't raised the levy either for quite a few years. 00:10:38.100 --> 00:10:42.100 That's always the case. We spend less than what we budget. 00:10:42.100 --> 00:10:48.100 And if I may, because the assessed values have been increasing at the rate they have, 00:10:48.100 --> 00:10:57.100 we have been getting a little bit more back in tax dollars than what the levy originally shows. 00:10:57.100 --> 00:11:19.100 Do we have a sense like for this year and the current year that we're in how how we're going to end up on those two items are we going to we have taken in more revenue than what we anticipated at the beginning? 00:11:19.100 --> 00:11:47.100 Well, I mean, the assessments took another increase, so I would assume we would get some more. We also get some personal property taxes from the state, and that's been larger than what we've anticipated also, so you have those two incomes coming in that have been a little bit larger than what we budgeted for, or what we've considered, right? 00:11:47.100 --> 00:11:59.100 and the personal property tax comes from the state and that's, they dictate what we get so we can't really judge that from my understanding. 00:11:59.100 --> 00:12:05.100 So we don't really try to anticipate that so it just becomes extra... 00:12:05.100 --> 00:12:10.100 Well it's based on history, right? So it's based on past, what we've gotten in the past. 00:12:10.100 --> 00:12:18.100 I know when Liz looks at that, she's looking at what have we received in the past, and then try to gauge moving forward. 00:12:22.100 --> 00:12:30.100 So is that reflected in one of these line items revenue, line items currently, or no? 00:12:30.100 --> 00:12:36.100 No, that's money coming in, so that comes in at a different. This is just expenditures. 00:12:36.100 --> 00:13:05.660 And maybe for my purposes it might be useful for me to spend some time with Liz so she 00:13:05.660 --> 00:13:26.779 We set those at the beginning of the term. 00:13:26.779 --> 00:13:31.700 We set those 180 days before the election, and so we set that. 00:13:31.700 --> 00:13:33.100 So they're in stone until when? 00:13:33.100 --> 00:13:34.660 Until the next election, right? 00:13:34.660 --> 00:13:46.660 Four years. I was surprised to see the clerk said it was going down. I don't think it went down. I think it went up. 00:13:46.660 --> 00:13:59.660 I think Liz told me about this. It wasn't that the salary itself was going down. There's something for supplies that were in there. 00:13:59.660 --> 00:14:13.660 in part of that line item that you don't need and you just use copy paper from them, and she was just kind of cleaning it up, I think, that line item. 00:14:29.660 --> 00:14:58.660 So when it says minus 908, it's what we're talking about, 908 less than what the number was last year. So the number last year might just not have been a salary accurate number. 00:14:58.660 --> 00:15:19.660 And in terms of staff salaries, well, I mean, there is, the CFO's salary is a pretty substantial increase. Now that's something we determine, right? 00:15:19.660 --> 00:15:20.660 No. 00:15:20.660 --> 00:15:21.660 No. 00:15:21.660 --> 00:15:22.660 It's part of the budget. 00:15:22.660 --> 00:15:24.660 No, no, no. We determine that. 00:15:24.660 --> 00:15:25.660 Yeah. 00:15:25.660 --> 00:15:27.660 I determine that and the assessor determines that. 00:15:27.660 --> 00:15:33.660 Yeah, when I say we, I don't mean the board. I mean, it's determined local, it's the most west statute. 00:15:33.660 --> 00:15:34.660 Right. 00:15:34.660 --> 00:15:50.660 And then, whether it looked like, in terms of personnel staff in the Assessors area, there was maybe something around a 10% increase? 00:15:50.660 --> 00:16:05.660 Yes, so there's four full-time employees. Last year I had a part-time employee part of the year and then a full-time because of wanting to be able to cross-train and have someone be ready to go. 00:16:05.660 --> 00:16:19.660 Because I have, the person that retired was older, I have three other people in the office that are about the same age that could be retiring in the next few years if they chose to. 00:16:19.660 --> 00:16:46.660 and I wanted to make sure the office was taken care of, so I had gone to the board at that time and they agreed to change that position to full-time, so there's a difference in pay there that I have to account for, there was the cost of living, and then I have, we do have an ordinance for longevity in place, and I do have, I think, two that qualify on that. So that's where that comes from. 00:16:46.660 --> 00:17:03.660 I noticed in the township office there was only like a 2% increase or something. So the main reason is because there we're actually looking at not just salary increases, we're looking at actual expansion of, you know, okay. 00:17:06.660 --> 00:17:11.660 And I'm pretty sure that conversation happened before you were elected, so, yeah. 00:17:11.660 --> 00:17:15.660 Yeah, a lot of this was all done before the term. 00:17:15.660 --> 00:17:26.660 So I say a lot of this is just, you know, for me to kind of get caught up on the history and what the expectation is and such. 00:17:26.660 --> 00:17:31.660 Okay, good. Appreciate it. 00:17:31.660 --> 00:17:41.660 Well, good question. No, actually, I'm glad you asked them here because it was good for us to all hear that and get an explanation. So, perfect. 00:17:41.660 --> 00:17:50.660 All right. Any more questions, comments, or concerns about the budget? And Ted, call in and come and speak with Liz. 00:17:50.660 --> 00:17:54.660 Okay? I'll let her know that you'll be giving her a call. Okay? 00:17:54.660 --> 00:17:57.660 The only question I had got covered was the minus 908. 00:17:57.660 --> 00:18:01.660 Okay. 00:18:01.660 --> 00:18:03.660 You're looking out for Barb. 00:18:03.660 --> 00:18:05.660 Oh, not yet. Not yet. Not yet. 00:18:05.660 --> 00:18:06.660 Yeah. 00:18:06.660 --> 00:18:16.659 Okay. Next order of business is the supervisor report. Believe it or not, I don't have much. I'm handing out what you need. 00:18:16.659 --> 00:18:18.659 You should have a motion to postpone. 00:18:18.659 --> 00:18:19.659 Thanks, Mike. 00:18:19.659 --> 00:18:28.659 I need a motion to postpone the discussion on the appropriation ordinance 2026T001 fiscal year 2026-2027. 00:18:28.659 --> 00:18:31.659 I need a motion to postpone until the next meeting. 00:18:31.659 --> 00:18:32.659 Which will be April? 00:18:32.659 --> 00:18:33.659 Which is April 2nd. 00:18:33.659 --> 00:18:34.659 No. 00:18:34.659 --> 00:18:35.659 No. 00:18:35.660 --> 00:19:05.660 April 20th. That's it. We are, this is April 6th today. Postation, okay. April 20th, sorry. Yes, April 20th. Thank you. I'll make that motion. Okay. I'll second it. All righty. So, voice vote is fine or? Voice vote is fine. Okay. All in favor? Aye. Any opposed? Motion carries. Thanks, Mike. And we'll be voting on it at the next meeting. Yes. All right. Next one will be the Supervisors report. I don't have much, but what I do have 00:19:05.660 --> 00:19:20.660 This is the packet for the annual town meeting. Guys, bring this packet with you, please, because Barb is not going to be having a whole lot of them. 00:19:20.660 --> 00:19:36.660 All right, there you go Michael, there you go, oh yes, I put one on her, I put one on her box, thank you, Dad, I appreciate it, um, let's see, do I have anything? 00:19:36.660 --> 00:19:48.660 No, I do not. Next order of business is the assessor report. Assessor. Okay. All righty. Next order of business is trustees report. Trustees. 00:19:48.660 --> 00:19:58.660 Okay. Next order of business is public comments. Any public comments? 00:19:58.660 --> 00:20:06.660 Shane Arlo, as you guys know, we're just getting off the spring break. 00:20:06.660 --> 00:20:13.660 I just want you guys to be aware that as the weather changes, kids are more active in the community. 00:20:13.660 --> 00:20:18.660 They like to get into trouble when they don't even try to find it. 00:20:18.660 --> 00:20:23.660 So please encourage them to be involved with activities. 00:20:23.660 --> 00:20:27.660 We have sports all summer long. Those are going to be starting up soon. 00:20:27.660 --> 00:20:37.660 School's going to start getting out, so we want to make sure that they're active and healthy and safe over the summer and not getting into those things. 00:20:37.660 --> 00:20:46.660 I know it's only April, but it comes up fast, so if you guys can keep that in the back of your head and start promoting that in the community, 00:20:46.660 --> 00:20:56.660 I'd be happy to help with any communications that you guys have and show kids the right direction so that they're not getting into any trouble this summer or spring. 00:20:56.660 --> 00:21:09.660 All right, thank you. Any other public comments? Any other business come before the town? 00:21:09.660 --> 00:21:21.660 I just want to remind people above the annual town hall meeting, which is April 14th, at 605 at the Farm Bureau. Everyone is encouraged to come. 00:21:21.660 --> 00:21:33.660 All right. There's no other business while I intend to motion to adjourn until Monday, April 20th, 2026 at 4.30 p.m. 00:21:33.660 --> 00:21:39.660 So moved. I'll second it. Motion by McIlwain, seconded by Wilken. 00:21:39.660 --> 00:21:47.660 Okay, all in favor? Aye. Aye. Any opposed? Motion carries, meeting is adjourned. Thank you all.