WEBVTT

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Alright, it's 5.30. Call the meeting to order. Madam Clerk, you can call the roll, please.

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Mayor Miller? Here. Alderpersons, Klemm? Here. Johnson? Here. Simmons is absent. Parker? Here.

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Stacy? Here. Shadle? Here. Sanders is absent, Sellers? Here. We have a quorum, Mr. Chair.

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Join me for the Pledge of Allegiance? Uh-huh.

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I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

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and that brings us to approval of the agenda. If I could get a motion. So move. Second. Motion by Sellers. Second by Klemm. All in favor? Aye. Opposed? That motion carries. Then we need an approval of the minutes from October 14th, 2025. So moved. Second. Motion by Parker. Second by Sellers. All in favor? Aye.

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Weber, Opposed? That motion carries. And we're down to public comments, which with the lack

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of anybody in the audience, I would say is a no. So we'll go down to number seven, which

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is discussion of the following budgets by City Manager Boyer. We're going to run down

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through public works, street budget, equipment fund for streets, airports, cemetery, forestry,

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Animal Control, Traffic Engineering, Street Light, Tax, Motor Fuel Tax, and Street Improvement, Manager Boyer.

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Thank you, Mr. Chairman.

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Well, you've gone over all of them, so I don't need to reiterate that.

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So let's start with Public Works.

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So as as we all know we currently are contracting on Public Works. This is where

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the Public Works director pay would come from. So there's currently nothing

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budgeted for an in-house Public Works director. Any questions on Public Works?

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Director? Currently Fehr Graham is providing all our public works director needs right now. I understand, but are we going to hire a public director? No, not at this time.

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Okay, and moving down to airport. Obviously we've got quite a bit of work going on at the airport. We've included the airport management contract and the amount that you're seeing there is essentially the new contract plus the estimated CPI increase for next year, which is a standard amount.

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Amount.

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We also have about $100,000 in contracted building repair

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and maintenance.

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That was a carryover from 2025.

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And it's used to basically repair the hanger roofs.

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We also are budgeting about $40,000, same as 25,

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for the fuel system upgrades.

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We've got a tank, an in-ground tank,

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that will need inspection.

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And we'll look at what requirements

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that's an old tank that will have to be replaced in the next fiscal year or two in order to

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meet compliance.

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It's very similar to the situation we had at the street department, new regulations

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coming into place and this older tank does not meet those.

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We've got about $15,000 budgeted for engineering, so that's generally with CMT, Crawford, Murphy,

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Tilly.

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They do the work at the airport and have been for many years.

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They're working on a build out plan for about 10 years, we've got a 10 year program there.

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Skipping down, we've got the fuel, we're budgeting $100,000 for low lead and $80,000 for Jet

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A, that's just a carry over.

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did bump up the 100 low lead by 4,000. Skipping down a little further. Yes. Why did we bump up 4,000? I think the prices have gone up on that. I'll have to double check, but I believe that's why we did. Great. So we're bumping it up not knowing.

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Yes, we we expect that the cost of fuel will be more expensive this coming year

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And that is all getting paid back through fuel sales. So it comes back in as revenue different place here in a budget

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Yeah, I just want to know I know you had talked about equipment and hangers

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How many hangers are out there that that need to be that you think should be done this year or?

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Will it carry over to?

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and so forth.

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So in terms of roof repair, I'm assuming that's what you mean.

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Yeah, I think there's a minimum of three.

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Darren, do you know that off the top of your head?

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There's three for sure that need to be dealt with, and there's a handful of others that

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need to be repaired, but do you have any five altogether?

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Five for sure that needs repairs.

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For this year.

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Yeah, for 2026.

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Yeah, that's what I meant.

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Repairs or replaced?

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Repairs.

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Yep.

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We had a contractor come in and evaluate the roofs and we were looking to replace roofs, but based on his consultation, he felt the steel, while it's not pretty, is in good enough shape that we can just repair the leaks and the seals and the bolts and nuts that hold it on. There's a repair method for that. And so we're moving forward with that because we can get way more for our buck. And he thinks that the roofs will

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Will, you know, last another 20 years as far as steelworks goes.

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So we're not that we're kicking it down the road,

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but we're trying to do economy of scale

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to get as many of the hangars to stop leaking as possible.

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Might need to be some new ridge caps as well.

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Sure, yeah.

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Anything to make the existing roofs last longer

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and be watertight.

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And we'll just go ahead and move down to 7052.

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That's IDOT grant projects.

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So this is mostly the city's match, so it includes the local share of funding for the PAPI lights that's about $32,000 and terminal updates of $191,250.

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The remainder, the $294,000, will be reimbursed through these grants offsetting the amount to be in revenue section of the general fund budget.

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and I have a number of projects in the queue. This last item here, this 517,000, includes our match and the items that we will need to float cash flow until we get reimbursed.

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Okay, with that, I'd like to move on to streets. Any questions on airport?

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Okay.

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All right, so street budget. Again, this is informed quite substantially by the amount of work that we're doing in-house.

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We have included a public works operations superintendent and assistant

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and assistant. So it's a basically one-third of this person's time will be spent in the street department as well as the assistant.

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We've also,

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We're gonna need to update the AFSCME wages due to the fact that we've come to a contract and it's been signed

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Also, we're budgeting for four summer mowers two part-time

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pothole patchers

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So we've got about six part-time folks that we're planning to hire next year in the street department

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other than that's standard

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Staff wages and benefits and withholdings

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Moving on down to

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Yes sir. Yeah I just had another, you were saying you need four mowers for the summer and what else were you looking for?

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So we have, we're budgeting for two summer mowers and two additional part-time people to work, do pothole patching.

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Draw your attention to item 6080, books, periodicals, memberships. So we're working with the auditors and they would like us to

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and I have the opportunity to move some items in the budget,

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so this is why books and periodicals membership is so

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much higher. So we're allowed to consolidate some funds here at

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the auditor's direction for 2026. We're closing the projects

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fund and incorporating the two items that had in the fund into

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the street budget. So that would be the annual memberships feed

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Trail, that's $20,000 per year, and the PEC path is $100,000, will now be paid out of

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the street budget, so that accounts for that change.

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This is item 144-6080, books, periodicals, memberships.

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In addition, we've, you know, hit a few highline items here. Now bear in mind that new equipment is going to be coming out of capital, so that wouldn't be included in the street budget directly, but we do have some standard amounts that we've carried over from the previous year for contracted building repairs, equipment repairs, infrastructure repairs, vehicle repairs, and gear and clothing.

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So those are generally carried over from the previous year. Education, training, and travel is the same as it was last year.

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We have engineering at $400,000 in the street budget, so this is increased by $50,000.

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And it includes utility permit reviews, the compost permit, public works master services agreement,

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and I'm sure Darren has a few other items that we worked on this year that we used.

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yeah any of the general maintenance items that IDOT forces us to do all those

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items come out of that budget we also have street designs or specific 88 ramps

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things that the city workers are doing themselves that have to be designed and

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permitted and all those functions come out of that budget okay then moving

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Rolling down, we've got about $60,000 for fuel, diesel, and then $60,000 for gasoline.

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That's always kind of a fluid number, but it's basically the same as last year.

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Kind of rolling down to some of these other ones, we've got $20,000 in rock road material.

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We identified that we need to increase that.

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It's about double what we did last year on that.

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We've got $25,000 in the sidewalk program.

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and a lot of other things. We've got a huge increase from the previous year. And then we've got 325,000 in snow removal supplies. Most of that is salt. So almost all of that is salt.

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Alderman Stacy.

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Yeah, what are the rock and road material? What's that?

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which is a backfill material like it's got gravel and sand and stuff together

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that would be an example of rock road material essentially it's what we need

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to do base repairs or do other other types of maintenance oh yeah

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We've got a few last items on the next page.

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I have one other question. Sure. For our streets from our plant list, what do we have set aside for that?

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We'll get that when we get into the street maintenance. That's a little later in the presentation here.

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Street Improvement Fund, we'll talk about that.

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Just a few highlight items here, machinery and equipment, we're planning to purchase

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a sign board, arrow board, mulching head for the mini excavator, dual freon machine, transmission

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flush machine, and a 24 foot trailer, so that comes to about $84,000.

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So those are some of the smaller equipment we plan to purchase this year.

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looking at the capital outlay so updated repairs the city yards admin building

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we're budgeting hundred thousand dollars for that as well. Yep, yes Joy. Yeah when

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you were saying all the things you were I know I got the 20 foot trailer but

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what were the so all of these things are are planned for next year what's the

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sign? Well so if you when we're doing road work we need arrow boards and yeah

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essentially is a truck we have one of them's are gonna be a truck mounted one

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one's a trailer mounted one they kind of create you know directs traffic around

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the construction zone provide safety for the workers. So the reason we want to buy

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signboards is we used to have one and it it was damaged in a storm and it's no

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longer functional and to rent them they rent for about four thousand dollars a

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week so we need to have our own when we're doing all this road construction

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so we can get messages out to people quicker so they're more informed when we're working

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in areas.

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So this $84,500 is equipment we have already purchased or we need to?

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We need to and we need to replace.

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That's what Darren was just saying, that we have a sign board that we need to replace and

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and the others are equipment we need to purchase and acquire.

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So those will come to the council individually?

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Yes, yeah, they'll come as a resolution as we go through the 2026 year.

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Okay, with that, I'd like to move on to Cemetery Fund.

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This is pretty straightforward. Not a whole lot of changes here.

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Just touch on some high level ones. We'll be, you know, we have a one cemetery care employee who takes care of it. So the wages and benefits are here, itemized.

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Also, we're kind of carrying forward the supplies and equipment. Several years ago, we made some investments in the mausoleum roofs. Those are pretty much done.

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We've made some investments in new mowing equipment and that's been done.

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The machinery is being taken care of and maintained appropriately and because of the

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kind of the geometry of the machines themselves they've they really saved a

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lot of time. So

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this is just a carry forward from last year. Any questions on cemetery?

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Okay

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The next one is forestry. Again, we've got three full-time employees in forestry and the wages and benefits are reflected there.

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Everything's pretty much the same as last year except we've added a couple of items.

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Tree assistance, so that is when we hire outside contractors to take trees out that are too big or too dangerous for us to do.

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So that is included under 67-65. And then machinery and equipment. We're budgeting $300,000 for a clam truck, bucket truck, ropes, chains, and pull saw.

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But the vast majority is for the clam truck. We're looking at replacing the clam truck or the apparatus on the back there that hydraulics get older, things get worn out, and we're looking at replacing that.

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and then small equipment we're just doing this same thing we always do trim saws

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you know leaf blowers things that wear out break while we're out the field

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working any questions on forestry okay with that we'll hit animal control not a

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whole lot of changes here again standard changes on the AFSCME employee is our

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our Animal Control Officer, Contracted Vehicle Maintenance, in 25 we had a van door repair

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that was fairly expensive, but there we've removed that for next year, we don't expect

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to have that problem again in the future.

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And we're just adding a few items here for live traps, snares, and tranquilizer darts

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so we can be effective with animal control.

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But again, yes.

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Just with animal control, are we all up to date with the young man with the license and stuff? I know we had to change.

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Yes, we have a new animal control officer. I don't believe he has all the certifications yet.

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So that's something we're working on.

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All right if there's no questions on animal control let's move on to traffic

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engineering. This is kind of stop lights street lights stop lights sorry traffic

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signals I meant to say so we're anticipating replacing the the crossing

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at 75 at Honeywell I think it's been brought up by IDOT that it needs to be

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updated and replaced so we're budgeting for that and then of course

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Supplies, so whatever we have to do out there to replace like light bulbs that are burned out and that kind of thing

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So any questions on traffic engineering?

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There's a pedestrian crossing signal there that IDOT's telling us needs to be updated

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Alderman Klemm

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Yes, that's not here. This is just Traffic Engineering. Like I said, this is Traffic

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Signals. So if we do a cost share on a replacement or something like that, that

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would be budgeted here. And thank you for the ones at Empire and Lincoln Douglas. Those have been fantastic. Empire and where? The speed thing. Oh, yeah.

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Alderman Parker? No, he has the same question. Okay. Okay. But that I'd like to move on to

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street lights. So we've got a few changes for this year. We're budgeting 40,000 for

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the Carriage Hill Lights, I'm sorry, 30,000 for Carriage Hill and an additional 10,000

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for Unexpected Repair.

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We're looking at $10,000 for unexpected repairs.

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I don't know if anyone's been on Carriage Hill,

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but when they built it, they put these little

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cantonary lights that are not very, not very good.

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And they're broken, they're very old,

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and so we're looking at what we can do

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to at least fix the ones that we have.

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The wire was kind of just direct buried in the ground.

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We're thinking that it's broken somewhere,

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but we're not entirely sure what we're gonna end up

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spending on that, but we wanted to put something in here

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for a budget on Carriage Hill.

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then we've got electrical expense that would be back to your you know the cost

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of the street lights and then or the electrical bill associated with them and

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then crosswalk signs I'm sorry supplies and equipment include crosswalk signs

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and machinery equipment include filters for all the traffic signal boxes they

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have a fan that keeps all the electronics cool and we have to replace

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those filters so any questions on streetlights?

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Yes, so you're budgeting $40,000 and you said $30,000 is going to go to Carriage Hill

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lights.

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Yes, $30,000 was like a loose figure that we had to repair them, they've been, I don't

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think they've functioned in many years and it's kind of a challenging issue because we're

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not sure exactly what's wrong there.

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Okay, so is the other $10,000 going to be for neighborhoods?

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Yes, we could see what we could do with that, for sure. Absolutely.

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Okay, any other questions on streetlights?

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All right, motor fuel tax, and I, Tom, this might be what you were referring to a minute ago.

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So as you can see, we've got about

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about a million dollars coming into the motor fuel tax on the revenue side and about a million going out and work.

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Work. We're budgeting $100,000 in crack sealing. Obviously we have to protect the investment

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that we've made over the last many years and crack filling is the first step to doing that.

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So we route the cracks that have formed over a period of time and we fill them with mastic

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material. And then we have rock road material. This is basically our asphalt for city led

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Hicks. So we're looking at spending about $998,000 on road material. Any questions

00:22:16.079 --> 00:22:17.079
on MFT?

00:22:17.079 --> 00:22:22.539
You said this is our streets, what I was talking about earlier?

00:22:22.539 --> 00:22:28.879
This is part of it. This is part of it. So these are for the street department led projects.

00:22:28.879 --> 00:22:37.119
So this is the materials for our pavers so we can pave the streets. Okay. Any other questions

00:22:37.119 --> 00:22:43.519
on Motor Fuel Fund.

00:22:43.519 --> 00:22:46.859
Now this is the one everybody was, I think, referring to a minute ago.

00:22:46.859 --> 00:22:48.440
This is the Street Improvement Fund.

00:22:48.440 --> 00:22:52.500
So that's where we're bringing in the 1% sales tax.

00:22:52.500 --> 00:22:56.779
We're budgeting revenue of about $3.7 million.

00:22:56.779 --> 00:23:03.039
And then we're also bringing in additional $220,000 from electric tax, $155,000 through

00:23:03.039 --> 00:23:11.619
through natural gas taxes, road improvement fees of $252,000, that's your water bill,

00:23:11.619 --> 00:23:16.000
and then interest income on whatever accumulates in the account.

00:23:16.000 --> 00:23:24.720
So in 2026 we'll be allocating approximately $500,000 for engineering, $30,000 for rock

00:23:24.720 --> 00:23:34.159
Rock Road Material, $30,000 for paint supplies and markings, and $3.3 million for the 2026

00:23:34.159 --> 00:23:36.240
Road Program.

00:23:36.240 --> 00:23:42.039
And then we'll also have a transfer to debt service because we have a couple of bonds

00:23:42.039 --> 00:23:45.359
that we are paying for through this fund.

00:23:45.359 --> 00:23:50.319
The total build out of the streets, I don't know, Darren, if you can pull that up quickly

00:23:50.319 --> 00:23:52.039
here and maybe just go over that.

00:23:52.039 --> 00:23:54.679
it's a timely moment to kind of go over that.

00:23:54.679 --> 00:23:59.679
Sure, so the 26 Road Program we have budgeted

00:23:59.839 --> 00:24:03.039
based off the list that we made a couple years ago

00:24:03.039 --> 00:24:06.400
and we have some added projects to that as well.

00:24:06.400 --> 00:24:09.079
It's a total of just over six million dollars

00:24:09.079 --> 00:24:10.740
in expenditures for next year.

00:24:10.740 --> 00:24:13.240
Some of them have water improvements on them as well.

00:24:13.240 --> 00:24:15.400
That's where the additional funds come from.

00:24:15.400 --> 00:24:19.359
So the first project is Dewey Street from Walnut to Locust.

00:24:19.359 --> 00:24:22.679
that project cost is $675,000.

00:24:22.679 --> 00:24:23.960
I'm just gonna round them.

00:24:24.920 --> 00:24:27.799
We have the two sections we're committed to on Gladewood.

00:24:27.799 --> 00:24:30.119
They're about $135,000.

00:24:30.119 --> 00:24:34.599
We have Pershing Street, Chicago to Carroll Avenue.

00:24:34.599 --> 00:24:38.920
That reconstruction is gonna cost about $365,000.

00:24:38.920 --> 00:24:41.359
Pershing got bought on because we're intending

00:24:41.359 --> 00:24:44.599
to fix South Carroll and Pershing has to be addressed

00:24:44.599 --> 00:24:46.400
as well because there's a storm issue

00:24:46.400 --> 00:24:48.599
that holds a lot of water against Carroll Street.

00:24:48.599 --> 00:25:08.599
We also have the municipal parking lot. We were going to try to get that done this year but it's going to push to next year and we also have the alley at the police facility behind us that most of the squad cars use. Total project for that is about a million dollars.

00:25:08.599 --> 00:25:18.319
and others. South Demeter Drive, Empire to West Demeter Drive, so basically that's from

00:25:18.319 --> 00:25:25.359
Empire Street to La Cresta, then La Cresta to basically, I believe it's Hillcrest, that

00:25:25.359 --> 00:25:32.240
needs all new water main on it and new street, so that project is about $1.2 million. Benton

00:25:32.240 --> 00:25:38.879
Avenue from Winslow to Wyandotte. There's a section in there that needs new water main

00:25:38.879 --> 00:25:45.000
and that's a new street replacement. The projected cost is 1.3 million dollars.

00:25:45.000 --> 00:25:50.519
Stewart Avenue from Stevenson Street to Winter Drive. That section needs new

00:25:50.519 --> 00:25:58.519
water main as well. Total cost of that project is 469,000. Concord Drive was an

00:25:58.519 --> 00:26:06.399
In addition from this year, we actually put this street on and took one street off.

00:26:06.399 --> 00:26:13.519
Concord is a total cost of about $500,000.

00:26:13.519 --> 00:26:19.839
It's just going to be a street replacement, very poor condition street.

00:26:19.839 --> 00:26:25.919
Seminole Drive was from the budget for this year, about $122,000.

00:26:25.920 --> 00:26:27.920
and

00:26:28.920 --> 00:26:29.920
the

00:26:29.920 --> 00:26:31.920
mayor.

00:26:32.920 --> 00:26:34.920
And this is one of the smallest sections we have.

00:26:35.920 --> 00:26:44.920
South Park Crest as I noted before that one was removed with the permission of Alderman Klemm this year and will be pushed to next year because we just kind of ran out of some funding.

00:26:44.920 --> 00:26:46.920
Wendlandt,

00:27:14.920 --> 00:27:22.299
Manholes underneath and that was Seminole was on our our project list that

00:27:22.299 --> 00:27:30.159
was established by the council. Sinking of the base is what's going on over there

00:27:30.159 --> 00:27:34.920
we we addressed some of those streets last year not last year the year before

00:27:34.920 --> 00:27:38.920
that we ran out of money to finish Seminole so Seminole got selected and

00:27:38.920 --> 00:27:42.039
Push, to 2026 program.

00:27:42.039 --> 00:27:45.400
Can I have a copy of your reports on the different streets

00:27:45.400 --> 00:27:46.400
you just gave?

00:27:46.400 --> 00:27:47.319
Certainly.

00:27:47.319 --> 00:27:48.119
Thank you.

00:27:48.119 --> 00:27:49.039
Alderman Sellers.

00:27:49.039 --> 00:27:53.720
I was going to ask for a list of all the streets you just named.

00:27:53.720 --> 00:27:54.960
Yep, I'd be glad to send it.

00:27:54.960 --> 00:27:56.720
We just finished this up last week.

00:27:56.720 --> 00:28:00.559
So yeah, we'll get it to everyone.

00:28:00.559 --> 00:28:05.799
OK, and the last item is Capital Equipment Fund.

00:28:05.799 --> 00:28:09.639
So under the revenue side, we've got about $170,000.

00:28:09.639 --> 00:28:14.839
That's $0.02 per gallon of gas at city limits.

00:28:14.839 --> 00:28:19.079
And then we also receive $900,000 from general funds.

00:28:19.079 --> 00:28:23.199
So we transfer that into the Capital Equipment Fund.

00:28:23.199 --> 00:28:25.000
As far as expenditures, we've already

00:28:25.000 --> 00:28:27.240
gone over the police department.

00:28:27.240 --> 00:28:28.960
So for other vehicles, we're going

00:28:28.960 --> 00:28:32.599
to be looking at enterprise buyouts.

00:28:32.599 --> 00:28:35.759
So that several years ago, we did several enterprise leases.

00:28:35.759 --> 00:28:39.480
and for pickup trucks and other runabouts.

00:28:39.480 --> 00:28:41.639
We'll be buying some of those out.

00:28:41.639 --> 00:28:44.880
We're also gonna be, we've budgeted for a 10 yard

00:28:44.880 --> 00:28:48.139
and a five yard dump truck and then a dump body

00:28:48.139 --> 00:28:50.119
for the hook lift trucks.

00:28:50.119 --> 00:28:52.539
We have two hook lift trucks down at the yards.

00:28:52.539 --> 00:28:54.639
We use them pretty much only in the winter time.

00:28:54.639 --> 00:28:57.279
If we can equip them with a dump bed,

00:28:57.279 --> 00:28:59.279
we can use them for construction.

00:28:59.279 --> 00:29:01.559
And then also one crew cab truck

00:29:01.559 --> 00:29:03.200
for the Public Works Department.

00:29:03.199 --> 00:29:19.199
In addition to that, we've got some machinery. We've been requested that we acquire an additional roller for our paving crews and also as we move down here we've got various lease interest and principal payments.

00:29:19.199 --> 00:29:22.199
So any questions on the Capital Equipment Fund?

00:29:26.199 --> 00:29:29.199
Okay, that concludes my presentation from the budget.

00:29:30.199 --> 00:29:32.199
Is there any other discussion?

00:29:33.199 --> 00:29:46.199
Seeing none, open to public comments, agenda or non-agenda, and seeing none, I take a motion for adjournment.

00:29:46.199 --> 00:29:54.199
So moved. I second. Motion by Sellers, second by Johnson, all in favor? Aye. Opposed? Thank you.

00:29:54.199 --> 00:29:58.199
We're going to take a few minutes. We'll start in about three or four minutes.

00:29:58.199 --> 00:30:01.199
We'll start in about three, four minutes.