WEBVTT

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We can call the meeting to order. Madam Clerk if you can call the roll please. Mayor Miller? Here. Alderperson Klemm will be marked absent for the moment. Monroe is also absent. Simmons? Here. Parker? Here. Stacy? Here. Shadle? Here. Sanders is absent and Sellers? Here.

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We have a quorum. We have a quorum. Yes. Sorry, Chair. If you could join me in the Pledge of Allegiance.

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I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

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and item four is approval of the agenda oh I'm sorry do we have Alderperson Klemm

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or not yet Kurt okay oh I'm sorry we'll need to vote please we need a motion for

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that yes please we need a second motion by Parker second by Sellers to have

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Alderman, Klemm, attend remotely all in favor aye aye and I'm so sorry chair

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because it's remote all votes will need to be roll call okay Simmons Parker aye

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Stacy aye Shadle aye and Sellers aye the motion passes five to zero

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Alderperson Klemm will be marked present at 521 p.m.

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Can we hear from Alderman Klemm, make sure he's in?

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Yes, I'm here.

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Thank you.

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I'm here.

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Item four is approval of the agenda.

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So moved.

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Second.

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Motion by Sellers, second by Parker, Madam Clerk.

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Clem, Alderperson, Clem, this is approval of the agenda. What say you? Simmons? Aye. I just realized I am on the wrong sheet. That will be my problem later. Parker? Aye. Stacy? Aye. Shadle? Aye. And Sellers? Aye. The motion passed.

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and

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public comments on agenda items

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there could be check please

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nothing on that we would go to item six is discussion of the following budgets

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Manager, Boyer, and Director Richter. We're going to be covering Street Improvement Fund, Water Operating Budget, Sewer Operating Budget, Storm Operating Budget, Capital Equipment Fund, Capital Budget Water, Capital Budget Sewer, and Capital Budget Storm. Manager Boyer.

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Yep, thank you and good evening council. So we'll go ahead and get started on capital projects. The first slide here has transportation facilities and water projects. So I'm just going to kind of go over some of the major projects we're working with. And after we get done with that, we'll move on to the water fund. So one of the we're still finishing up work on Adams Avenue. We got about a million dollars left of work out there. So that will probably come through the finance

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Department sometime early next year. So we went ahead and budgeted a million dollars to finish out the Adams Avenue project. We've also budgeted $500,000 for the Hancock Bridge. We won't be moving forward with it rapidly, but we need some money in the budget so that when we complete the viaduct, we were able to move forward with the Hancock Bridge. So we were estimating about $500,000 for the work there. The viaduct we've added in the street portion, we budgeted about $800,000.

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and others. That would get us moving forward on the street portion of the viaduct, but

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there's a couple other sections that the viaduct falls under. One is stormwater, one is sewer

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and water. We've also got crack sealing and hot mix in this particular. So that would

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be, I'm sorry, I didn't realize there's a touch screen here. We've got a million dollars

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scheduled for that and that'll be through MFT. And then our street maintenance plan,

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We have $3 million budgeted and that would be our 2025 street program and that's funded

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through the 1% sales tax.

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We've got a $500,000 electric vehicle EV charging infrastructure and that's assuming we get

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it there's about a $320,000 was the total grant with a 20% match which is about $180,000.

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Now we've got a downtown parking lot replacements as you know the city the municipal lot and

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in front of the Stewart Center and also the lot next to the Lindo or you know

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that the Lindo uses but across the street from Lickies is in pretty bad

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shape and so we're budgeting about two million dollars and we're gonna be

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pursuing grant money for that so that project will move forward assuming we

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receive those grants. Under the police, under facilities, we're looking at a new

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police department so we're budgeting a hundred one point seven million for a

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Building Rehab, $300,000 for a purchase price. So that gets us moving forward with the new police station. If you're unfamiliar, the current police station, due to its age and the very extensive HVAC work that's necessary, is very expensive. I think it would cost around $600,000 to $800,000 to do that repair. And the police department is pretty much outgrown in their current facility. City Hall, we're budgeting $200,000 for storm

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Windows. Again the City Hall is a historic building and one of the issues

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we've had is of course we have single pane windows here the wintertime that

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makes it more expensive to heat and it creates issues of draftiness and also in

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the freezing temperatures the ice builds up on the inside of the windows as the

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condensation freezes. Last year we painted all the window frames

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appropriately and this in 2025 we would like to go ahead and put storm windows on

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there now they are special storm windows that are acceptable to the historic

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building preservation people moving along we've got the fuel island at the

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city yards and we're budgeting $330,000 for that renovation that is required we

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passed the resolution earlier this year and we'll be moving forward with that

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Repair as soon as as soon as we can after the end of the year. Then we've got the

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salt shed. So we've got a couple of structures out of the city yards that

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contain our road salt for snow plowing and snow removal and both of those have

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are kind of a pole barn or a pole construction. The poles are suffering

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damage at the base or the end of the ground and there's really no way to to

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We're going to fix that except to replace them, so we're budgeting $500,000 to replace the salt, at least one, possibly two of the salt sheds.

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Under water projects, we received a $1.6 million appropriations from Congressman Sorensen.

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Sorry, didn't want to give him a promotion without a vote, but Congressman Sorensen has found $1.6 million for the city,

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for the city so this will be integrated with our road program for next year so as we go through and

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do these roads we'll be replacing the water mains in areas that it's necessary. Yes. Will this be

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used for the water mains on the roads, the city roads that are on the list for 2025? Yes. Okay.

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K. Also, we budgeted a million dollars just anticipating the additional water main heading

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out west on Stevenson. We also have the viaduct, so there's about $160,000 of water main work

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that needs to be done at Shawnee at the viaduct, so we're budgeting for that in our capital

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plan. Also budgeting here, we have about a million dollars left on phase three of the

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Service Line Replacement Program. So we'll be budgeting about a million dollars. Again,

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that's going to be through the the EPA Forgivable Loan Funds. We haven't had a

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match on that. That is just money that the EPA has given to the City of Freeport.

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Yes. Back up to the Westward Water Main Project. Yes. Is that the Open Bible? Yes,

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Dix, Open Bible, Highland College, and about 11 residences.

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So we also have a lead service fee.

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Question.

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Yes.

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Yes, I'm sorry.

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Is that just us making the mains go out to us?

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Essentially that's what it is.

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If we don't, if we don't, I know that this is still under consideration, but we felt

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necessary to at least include it in the capital plan because it does impact other individuals

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and entities.

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So.

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Just one more question.

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Yes.

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One more question. Yes. Um, didn't we already okay $69,000? Oh, I'm sorry. Yes. Did we already okay $69,000 for, okay, the design for the... That would be in this year's budget. Oh, okay.

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Right, so that was for design engineering for this particular project and it's also, will give us something to submit for grant funding, right, so. City Manager? Yes.

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Just as a side note, you skipped over the side note

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that says that we're budgeting that, pursuing grants.

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Yes, I was just kind of getting into that.

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This would be pursuing grant funds.

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We need to have the design so we can pursue the grant funds.

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OK, so the viaduct, any questions on the viaduct?

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No, but I do have a question back up in the transportation

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project.

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I know the downtown parking lots,

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I know it's saying pursuing available grants, but some of these, so what are we going to do if we don't get the grants for the parking lots?

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Well, we're going to have to do something different, but right now the funding source is going to be through grant funding, so, and I think we have a chance at it.

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Okay.

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Yep.

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Because I know that one that's what the lendo uses and stuff, it is very bad.

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Sure.

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I feel my own self in there in a hole.

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So that's why I'm saying I think that's very important to get

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those parking lots.

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We don't want somebody else to fall and get hurt.

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Right, right.

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Anyway, on lead services phase four that's coming up,

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that you get started, what would you

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think about the summer of next year?

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OK.

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So phase four, we're budgeting about $2 million.

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And then similar to this year, we've

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We've got another million in 2026. That is, again, forgivable loan funds through the EPA.

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Then we have Phase 3 and Well 12 of the water structures, Phase 3 and Well 12. In that particular

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case, we're kind of breaking that over a couple of years. So, $7,025,000 and $7,026,000.

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And just as a reminder, the funding source on that is we have forgivable loan funds of

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We received about $5 million from the EPA, $7 million in emerging contaminants money and

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we received about $1 million from Congressman Sorensen for this project.

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Also, I know we had talked, said a little bit about the, oh I'm sorry, talked a little

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bit about the lawsuit that went through, and some of that money was going to be used for

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maybe some of that?

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It could be part of that as well. We haven't received it yet. We've submitted several documents to Shacolny, the attorney that's handling the class action suit, so we should be receiving funds anytime. I'm guessing sometime this year or early next year.

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What is Lead Services Phase 3 and Lead Services Phase 4? What is that exactly?

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That is the Lead Service Remediation Program we've been working on since 2020.

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So when we've replaced lead services to individual homes, I think we started out in

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third and fifth ward, moved through seventh, and I think we're into fourth and

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seventh ward as well. So yeah, so that was removing the lead services that go to

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Go to Homes and replacing that with a new service line.

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And that was with forgivable loans?

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Yes, we received something like $12 million in total

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forgivable loans from the EPA on that.

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And I might add, I don't know of any other community that's

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getting that.

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You said $12 million?

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Yes.

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Any other questions on lead services?

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you also had mentioned I think one time that you said that Freeport might be the

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first one to get all the lead services that's my hope as a community of our

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size I'd like to see us be the first one I know I've talked to other city

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managers and they're scheduling a 40-year replacement program doing 20 per

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for a year, for 40 years. So we're busy doing three and four and six, seven hundred a year. I mean, it really depends on which grant it was, but, you know, we're moving rapidly. And that EPA funding is allowing us to do that.

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Okay

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So moving down we have water structures phase three, so that's well 12 as I mentioned

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We're still looking for the appropriate site for that, but we're hopeful we're gonna get something nailed down soon

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Water main phase four and phase five. These are placekeepers for

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water main replacements and then suing years

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Generator well eight so there is no backup current dedicated backup generator for well eight at Carroll

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So one of the things we want to do there is put a generator back up on that well.

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It is one of our production wells.

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And in addition to that, the water tank and water plant there has no perimeter security,

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so we want to go ahead and put a fence around the overall site.

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That's something that needs to be done basically at every water treatment plant

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or every site that manages municipal water.

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and then we've got, let's see here,

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we've got the Carroll Tank Rehab coming up, so Carroll Tank is due for a paint job,

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I don't know the last time we had one, was it in the,

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maybe in the 2000s or?

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Yeah, unfortunately this type of work needs to be done,

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You need to be doing this about, the outside probably needs to be done every five years

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and anyway, a total clean and paint job is necessary at Carroll Tank so we've budgeted

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some funds for that.

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And that's kind of everything on water projects, I mean we've got the Brick Street water plant

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demo, we can talk about that if you wish, but we are a little short on time so we're

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we're going to have to keep moving here and then and we're looking to water

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phase eight possibly involving Stephenson new water main on Stephenson

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which is a 1880s so on the water wastewater projects for next year it

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would be that including the phase one project that'll complete in 2026 we got

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a lot of work scheduled for next year for wastewater facility phase one we've

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We've also planned in a renovation of the pumps at the park lift station and also we've put a million and a half dollars in for sewer linings so as we do street reconstructs we want to make sure that we have budget for the lining because obviously that activity on top of the ground can be detrimental to the collection system.

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And we're also planning for new equipment to be installed in the aeration tank at the

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wastewater plant, namely the aeration diffusers and the installation of a lift

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station generator at the park station, the campus station, and the Galena lift

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station. So these are all remote sites and when power goes out for any period

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of time whatsoever we we need to make sure that we have uninterruptible supply

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of Power to these locations so we maintain our utility. In addition to that, the Walnut

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Lift Station, that is a new lift station that is scheduled to be installed at the corner

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of Lamb Road and Walnut or near that area that will convey the wastewater from industry

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that's generated down on the south end of town through to the interceptor north along

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Walnut Road. The lift station is necessary because currently everybody on the south end of town is

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running through an inverted section of sewer main and that creates a bottleneck and we have some

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pretty significant water users there and we need to make sure that there won't be any issues there.

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In addition to that, we've got the Meadows and West Demeter

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Miller, Sewer, Unsewer Communities Program, so these two streets don't have any collection

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system whatsoever, and we're pursuing unsewer communities grant through the EPA for this

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addition. So Meadowbrook has been one of the streets that needs to be redone, but it also

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does not have any sewer. There's a handful of places that have lift stations going up

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at the Hill, which is sort of a problem.

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And there's a handful of other people that have septic tanks,

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but septic tanks have a lifetime.

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And if you aren't replacing them,

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if you don't have additional land, which most places don't,

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you can't redo your leach field.

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So we want to make sure that we're expanding the collection

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system to that area.

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So anyway, stormwater projects moving along.

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We've budgeted $150,000 for inlet repairs.

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So these are your catch basins along the road.

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Many of them were put together with brick and mortar.

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And the brick and mortar is failing.

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And some of them are caving in.

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When they cave in, the water erodes the road base

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and then everything.

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Water erodes the road base and then everything kind of goes into the stormwater system.

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So we budgeted $150,000 this year for repairs of that.

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We've got $250,000 for stormwater for the viaduct at Hancock and Shawnee.

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That is the stormwater portion that I mentioned earlier.

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Then we have a large downtown stormwater program.

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One of the issues is the Benton and Jackson outfall.

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We've also got a few other stormwater projects in the plan here, but they're in the future years as far as vehicles and equipment. So vehicles and equipment, large ticket items are part of our capital plan. This year, we're budgeting for a ticket for the stormwater project. So we're going to have to get that renovated. So we're going to have to get that renovated. So we're going to have to get that renovated. So we're going to have to get that renovated.

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We have a 10-yard dump truck for the water and sewer department, a meter truck with topper for the water and sewer department, a new service truck with a crane for the water and sewer department, we've also budgeted a 5-yard dump truck for the street department, a 1-ton truck for the street department, and we've got some other equipment there for 2026, you can have a look at that when time allows.

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We're also looking at a new street sweeper. One of the challenges for our construction

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season has been getting the streets cleaned up and prepared for the tack coat. So we're hoping to

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purchase an additional street sweeper for that and also sweeping the streets.

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Yes, back up to the top. Is this the same type of vehicle dump truck that we had

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and I.

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Is there anything that is budgeted for two for this year?

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Yes.

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So we are also looking at our fleet at the police department

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and we are budgeting for three squads this year.

00:22:19.420 --> 00:22:23.420
In addition to that, we are needing an additional speed

00:22:23.420 --> 00:22:27.780
White, requesting a speed trailer be put out at different locations with all the road work

00:22:27.780 --> 00:22:30.940
people are speeding more.

00:22:30.940 --> 00:22:42.020
And then PD has also requested an evidence drying cabinet and portable radios for 2025.

00:22:42.020 --> 00:22:43.020
What is that?

00:22:43.020 --> 00:22:44.020
Thank you.

00:22:44.020 --> 00:22:45.020
What is that?

00:22:45.020 --> 00:22:46.020
Evidence drying cabinet.

00:22:46.020 --> 00:22:48.140
What is that?

00:22:48.140 --> 00:22:52.000
I'll let Deputy Chief answer that.

00:22:52.000 --> 00:23:22.000
so it kind of is exactly what it says but it's a modern one so if we have a scene that has evidence that's wet by any other means then we can safely put it in there it has filtration to make sure that it dries and that we can maintain the chain of custody and that it doesn't get you know kind of messed up so usually for your more serious crime scenes and the evidence that comes out of

00:23:22.000 --> 00:23:28.560
okay thank you okay in the interest of time I'd like to move on to Street

00:23:28.560 --> 00:23:34.840
Improvement Fund so the Street Improvement Fund we've got revenue and

00:23:34.840 --> 00:23:43.600
expenses as you'll notice at the top we're gonna start with item 318-000-4065

00:23:43.600 --> 00:23:50.080
and that is the municipal home rule tax so this includes the 1% sales tax that

00:23:50.080 --> 00:23:52.440
was approved and in place.

00:23:52.440 --> 00:23:56.760
The month of October, we received our first allotment

00:23:56.760 --> 00:24:00.320
from the state, and it totaled about $307,000.

00:24:00.320 --> 00:24:03.440
So this is the money we're using to pay for all the street

00:24:03.440 --> 00:24:05.320
reconstructions.

00:24:05.320 --> 00:24:08.160
In addition to that, revenue coming into that fund

00:24:08.160 --> 00:24:12.400
includes the electricity tax.

00:24:12.400 --> 00:24:17.440
About 40% of that goes to tax payments from ComEd.

00:24:17.440 --> 00:24:29.440
So 40% of that is from ComEd. Then on the natural gas, again, about 40% of that tax comes to the city and through NICOR.

00:24:29.440 --> 00:24:39.440
In addition to that, we've got the road improvement fees. So that's, as mentioned there, it's $253,000. That's the $2 on your water bill for streets.

00:24:39.440 --> 00:24:46.440
So as everybody, you know, a lot of folks question that on their utility bill. They say, well, what's this $2? Why aren't you fixing my street?

00:24:46.440 --> 00:25:16.440
Street. It generates $253,000 a year and is currently dedicated to servicing bonds that have already been taken out to perform road repairs that are already complete. In addition to that, we've got bad debt expense. Obviously, that's annual write offs of bank fees of $1,200. So that includes the bank fees from two bonds annually.

00:25:16.440 --> 00:25:23.240
Lee, and then moving along down here, we've included Rock Road material and supplies for

00:25:23.240 --> 00:25:28.600
street markings, moving them out of the street budget, not completely, but in good part,

00:25:28.600 --> 00:25:32.740
and moving them into 318.

00:25:32.740 --> 00:25:40.900
And then capital outlay, we're receiving $3,496,000 for the 2025 Road Program.

00:25:40.900 --> 00:25:45.540
So we're budgeting $3.5 million for the 2025 Road Program.

00:25:45.540 --> 00:25:50.980
under transfer out to debt service we've got the 2019 and 2021 bonds and those

00:25:50.980 --> 00:25:57.500
payments are approximately $477,000 a year. Any questions on the Street

00:25:57.500 --> 00:26:07.020
Improvement Fund? Yes I have one. Yes the miscellaneous local sour why in 2023 and

00:26:07.020 --> 00:26:15.000
2024 it was zero and now it's it's the 92,000 what how did that in the in the

00:26:15.000 --> 00:26:27.720
Street Improvement Fund? Yes. 4750. That odd number there was a reimbursement made by

00:26:27.720 --> 00:26:34.160
NICOR for Adams Avenue for something that happened there. Okay. Was that for

00:26:34.160 --> 00:26:40.960
sidewalk? Yeah. Yeah. They had to relocate a high-pressure gas main. They

00:26:40.960 --> 00:26:46.040
Relocated it and redid the sidewalk at the same time. So that was a good question.

00:26:46.040 --> 00:26:53.040
Thank you. Any other questions on the Street Improvement Fund? Okay. With that, let's

00:26:53.040 --> 00:27:02.440
move to Capital Equipment Funds. So our revenue, city gas tax, it's two cents a

00:27:02.440 --> 00:27:07.860
gallon from any gas station in Freeport generates a hundred and seventy

00:27:07.860 --> 00:27:08.860
and others.

00:27:08.860 --> 00:27:11.860
We have a $250,000 a year.

00:27:11.860 --> 00:27:17.700
Court supervision fees is about $250,000 and we get that from the Circuit Clerk.

00:27:17.700 --> 00:27:22.820
And then fund balance transfers $100,000 and we're anticipating a carryover from fiscal

00:27:22.820 --> 00:27:26.940
year 24 of $100,000.

00:27:26.940 --> 00:27:34.560
And then we have a transfer in part and that is coming from the general fund at $726,000.

00:27:34.560 --> 00:27:40.320
So in the Capital Equipment Fund, as we kind of went over with the larger spreadsheet there,

00:27:40.320 --> 00:27:48.260
we're looking at 10 new radio, portable radios for PD, three police vehicles, the speed trailer

00:27:48.260 --> 00:27:56.160
which we already discussed, 310,000 for the five yard dump truck and one ton truck, then

00:27:56.160 --> 00:28:02.340
machinery and equipment, under $1,000 we have this, I'm sorry, over $1,000 the street sweeper

00:28:02.340 --> 00:28:04.580
and other enterprise lease vehicle payments.

00:28:08.060 --> 00:28:09.660
Also lease interest payments.

00:28:09.660 --> 00:28:14.460
We currently lease a number of our light duty vehicles.

00:28:14.460 --> 00:28:17.820
And so we've got about $3,600 budgeted for that.

00:28:17.820 --> 00:28:22.180
And then it also includes the Toolcat lease.

00:28:22.180 --> 00:28:24.820
Actually, it's a loan on the Toolcat.

00:28:24.820 --> 00:28:27.400
And then two hook lift truck payments.

00:28:27.400 --> 00:28:34.140
and then lastly we've got the lease principal payments so that's again the

00:28:34.140 --> 00:28:42.580
the principal portion of these loans at $93,000. Any questions on capital

00:28:42.580 --> 00:28:51.840
equipment funds? All right we'll get into the water fund. The revenue in the water

00:28:51.840 --> 00:29:00.080
Water Fund is going to be, we're estimating $5.5 million through grant revenue, however,

00:29:00.080 --> 00:29:03.540
when we receive that grant revenue and how much it's going to be is going to be something

00:29:03.540 --> 00:29:08.000
we don't know for sure.

00:29:08.000 --> 00:29:12.240
We're estimating $5.5 million, but it could be quite a bit more than that.

00:29:12.240 --> 00:29:20.460
If you'll go down to industrial services, we receive approximately $240,000 a year in

00:29:20.460 --> 00:29:22.460
and industrial water users.

00:29:23.420 --> 00:29:27.980
On regular business users, we receive about $385,000 a year.

00:29:29.380 --> 00:29:34.380
So, from public entities like the Park District,

00:29:35.720 --> 00:29:38.480
we receive about $46,000 a year.

00:29:39.860 --> 00:29:43.180
Under the private fire protection fee,

00:29:43.180 --> 00:29:46.940
we receive another $105,000 under fire systems.

00:29:50.460 --> 00:29:59.300
Under service order fees about forty thousand so non-paid turn-on fees and transfer fees these are all

00:29:59.300 --> 00:30:29.300
Anderson Fees. These are all revenue codes. So miscellaneous fees, $180,000. That's mostly credit card fees. Capital improvement surcharge, that's the item on your water bill for capital improvement. We receive about $2.1 million per year. And then we've got city reimbursement fees, so that's garbage billing reimbursement. That comes to about $8,600 a year. And then other revenue,

00:30:29.300 --> 00:30:37.540
We return the scrap that we generate on site and we bring that into Grayling's and put that back in the budget

00:30:37.540 --> 00:30:41.180
So we're budgeting about a hundred about a thousand dollars in revenue there and

00:30:42.020 --> 00:30:49.740
Then other revenue through rent and lease income about thirty six hundred dollars and interest income totals about a hundred and fifty thousand

00:30:49.740 --> 00:30:51.740
So any questions on the water revenue side?

00:30:53.700 --> 00:30:58.980
Okay, we're getting short on time, so I'm gonna move through the water fund fairly rapidly

00:30:59.300 --> 00:31:06.300
again as we're looking at wages we simply included last or our projected normal

00:31:06.300 --> 00:31:11.180
3% increase on wages however we're looking at what we can do for our AFSCME

00:31:11.180 --> 00:31:21.460
people some of whom are under the water fund see so

00:31:21.460 --> 00:31:33.460
So the OBEB, OPEB pension expense is about $5,000 a year. That's item 5252.

00:31:33.460 --> 00:31:43.460
PEP employer contribution $5295 is about $15,000, close to $16,000 per year.

00:31:43.460 --> 00:31:53.460
Administrative expense to the city is about $51,000. That covers miscellaneous expenses borne by the city, whether that's legal, insurance, or whatever.

00:31:53.460 --> 00:32:01.460
Bad debt expense, so this is, we're budgeting about $50,000 here, so this is the annual write-off of unpaid water bills.

00:32:01.460 --> 00:32:06.460
And we haven't completed this yet for 2024, but we are working on that.

00:32:06.460 --> 00:32:10.460
And that will be coming before council here before too long.

00:32:10.460 --> 00:32:17.900
Consulting Services, again this is a got about 6,500 budgeted for that. Under LED

00:32:17.900 --> 00:32:25.020
service line replacements we've got about 3.4 million dollars budgeted for those.

00:32:25.020 --> 00:32:32.540
Bearing in mind those are also forgivable loan funds through the EPA. Asset

00:32:32.540 --> 00:32:37.580
retirement obligation amortization so we're budgeting about 25,000 for that so

00:32:37.580 --> 00:32:41.780
So that's booked at the end of each year by the auditors.

00:32:41.780 --> 00:32:46.260
Emergency cash fund reserve, we're maintaining, I'm sorry, electrical expense.

00:32:46.260 --> 00:32:49.460
We've got about $250,000.

00:32:49.460 --> 00:32:57.060
And there's increase due to the fact that we have the new water plant online.

00:32:57.060 --> 00:33:04.220
Everything in the plant is electric, so there's no gas heaters or anything like that.

00:33:04.220 --> 00:33:09.140
Engineering, we're looking at $500,000 on the water side so the water portion of

00:33:09.140 --> 00:33:15.820
the 2025 Street Program, the lead services, the water operations support,

00:33:15.820 --> 00:33:22.660
and so on. And fee in lieu of property tax, so this is a fee in lieu of tax

00:33:22.660 --> 00:33:28.380
remitted to the city and we're budgeting about $41,000 there. There's quite a few

00:33:28.380 --> 00:33:33.380
other items here but again diesel and fuel are carryovers from what we

00:33:33.380 --> 00:33:38.740
Anticipate. We're going to use lab and vendors. Lab testing vendors is pretty

00:33:38.740 --> 00:33:43.580
standard. That's our testing companies that do the water tests that we

00:33:43.580 --> 00:33:52.220
cannot perform ourselves. Moving on to item 6580, postage and freight report. Yes,

00:33:52.220 --> 00:33:59.000
oh sorry. I have a question. The emergency fund cash, I see we budget zero all the

00:33:59.000 --> 00:34:00.000
and so on.

00:34:00.000 --> 00:34:12.520
I think we're holding off on adding anything to the item until we see where we end up with

00:34:12.520 --> 00:34:13.520
the overall budget.

00:34:13.520 --> 00:34:15.720
Michelle, do you have anything you want to add?

00:34:15.720 --> 00:34:26.480
I agree with what Manager Boyer said and a line item called cash reserve.

00:34:26.480 --> 00:34:56.480
and others. It's more of a indicator to you. It's not a true expense. I can't write a check per se to a person for that. It's basically a one bank account to another bank account kind of thing. So what it does is just inform the council, hey, at the end of the year, we do want to put into our savings bank account 150,000. And like Manager Boyer said, we still, this budget that's presented to you is

00:34:56.480 --> 00:35:10.400
We do plan on presenting any changes again in the middle of November, but we will relook

00:35:10.400 --> 00:35:14.320
at everything all over again, and that's one of the lines we kind of wait until the very

00:35:14.320 --> 00:35:15.320
end.

00:35:15.320 --> 00:35:16.320
Okay.

00:35:16.320 --> 00:35:17.320
No problem.

00:35:17.320 --> 00:35:18.320
Okay.

00:35:18.320 --> 00:35:23.680
With that, I'd like to move on to item 6700, main and manholes.

00:35:23.680 --> 00:35:30.400
speaking, these are our supplies that we need in the distribution and collection system.

00:35:30.400 --> 00:35:37.600
We've added 10 more i-hydrants this year, this 2024 we installed.

00:35:37.600 --> 00:35:41.640
I think we've got eight of them installed and we've got two more left to go.

00:35:41.640 --> 00:35:45.420
These are our hydrants that give us some telemetry on what's going on within the collection system

00:35:45.420 --> 00:35:50.519
and actually can predict and give us an idea of a water main break that's in the process

00:35:50.519 --> 00:35:51.519
of occurring.

00:35:51.520 --> 00:36:02.520
I'd like to move down now to 7010 Machinery and Equipment. That is Enterprise Vehicles. So those are the pickup trucks and so forth that we're leasing.

00:36:02.520 --> 00:36:17.520
Computer Software. We've got $112,000 budgeted this year. So this is going to include an Office 360 licensing and updates to our GIS software.

00:36:17.520 --> 00:36:23.000
Weir, so that's the mapping of the water mains and the sewer and all that. We have to keep

00:36:23.000 --> 00:36:32.080
that up to date so we can continue to use it. Also, we're budgeting $100,000 in land acquisition.

00:36:32.080 --> 00:36:40.000
That would be for water system expansion, as I might have touched on earlier. I'd like

00:36:40.000 --> 00:36:47.560
I'd like to skip down to 8061 interest. So in the central bank, so we financed what's

00:36:47.560 --> 00:36:53.079
called meter interface units back in 2022. And this is essentially the interest on those

00:36:53.079 --> 00:37:00.320
or the, I'm sorry, the payment, the interest on the MIUs. Then we have interest on Illinois

00:37:00.320 --> 00:37:08.880
EPA loan L175642. And that is the Burchard Water Treatment Plant. And it, we began payments

00:37:08.880 --> 00:37:30.519
in 2024 and then it'll go to 2043. The next one down is 56 or IEPA 5614 loan. That is for well 11 and the water main replacements we did in 2024. Again, that's about 40 to 34,000 and it will go until 2043.

00:37:30.520 --> 00:37:42.520
A couple more loans left, 3084. That's back in 2015 when we did the Big Four projects. That's about $46,000 a year in interest.

00:37:42.520 --> 00:37:56.520
And then we have 5271, which is Phase B. That was started in 2018. And that's about $70,000 per year and that will go until 2037.

00:37:56.520 --> 00:38:26.520
Okay, so with that I'd like to go to the sewer fund. We'll start with revenue and I think that's all I'm really going to have time left to get through. Just for residential services we're bringing in about 2.9 million on the sewer side with industrial services including

00:38:26.520 --> 00:38:27.520
Cronenberg.

00:38:27.520 --> 00:38:33.920
$360,000 per year in commercial services at about $955,000 per year.

00:38:33.920 --> 00:38:38.520
Capital improvement surcharge, as you recall, we did an increase in the capital improvement

00:38:38.520 --> 00:38:43.120
to pay for the wastewater treatment plant, and we're anticipating about $4.5 million

00:38:43.120 --> 00:38:51.880
generated through that, as well as city reimbursement fees, that's item 4545, and that's garbage

00:38:51.880 --> 00:38:54.800
billing reimbursement.

00:38:54.800 --> 00:39:00.320
On the expense side, and I'll see if I can, Mayor, you can stop me whenever, but I'm gonna go ahead and get started.

00:39:00.320 --> 00:39:04.320
I don't have a tremendous amount, but I don't think we're gonna get through everything we try to get done here.

00:39:06.120 --> 00:39:10.680
Again, talking about the labor, we haven't quite gotten to that place yet,

00:39:10.680 --> 00:39:16.620
so we've just budgeted in what we were planning to spend with that standard 3% increase.

00:39:16.620 --> 00:39:19.760
However, we're looking at the wages for 2025.

00:39:24.800 --> 00:39:31.800
see chemical costs we're down at 6-1-1-5 we're budgeting about a hundred seventy

00:39:31.800 --> 00:39:36.320
five thousand for chemicals we've seen a steady increase in the cost of chlorine

00:39:36.320 --> 00:39:41.200
and the various water treatment chemicals that just continues to go if

00:39:41.200 --> 00:39:46.640
you will look at 6-1-70 contracted infrastructure and maintenance that is

00:39:46.640 --> 00:39:51.880
sewer lining so about 450,000 of that is sewer lining the rest is general

00:39:51.880 --> 00:39:59.320
for repairs, so we're budgeting about $630,000 there, and if you'll skip down to $65,000.

00:39:59.320 --> 00:40:06.600
Skip down to 6510 NPDES permit fee. This is an annual fee we pay to the EPA when we have our

00:40:07.720 --> 00:40:09.720
National Discharge

00:40:10.280 --> 00:40:12.780
Permit renewed. So that's coming up.

00:40:14.519 --> 00:40:17.500
Also again 50,000 in postage and billing.

00:40:18.640 --> 00:40:26.480
And then if you'll skip down to 6655 Sledge Management. So we've got increased cost on labor and also

00:40:26.480 --> 00:40:33.000
Also, there's been an EPA mandated changes to how the sludge from the wastewater plant

00:40:33.000 --> 00:40:40.080
is spread onto farm fields, so that is included and that's for the reason for the increase

00:40:40.080 --> 00:40:44.120
on sludge handling.

00:40:44.120 --> 00:41:01.400
If you'll skip to 7010, Machinery and Equipment, those are sewer-related vehicle enterprise

00:41:01.400 --> 00:41:04.640
leases there, $1,860.

00:41:04.640 --> 00:41:13.440
Again, computer software, we've got $112,000 in the budget, again, a portion of that's

00:41:13.440 --> 00:41:22.680
That's going to be for the new Office 360 upgrade, ESRI, and then licensing and consulting.

00:41:22.680 --> 00:41:27.640
Under interest, I'd like to move down to 8060.

00:41:27.640 --> 00:41:33.960
These again, this is the enterprise leased vehicles in terms of the interest on the existing

00:41:33.960 --> 00:41:34.960
fleet.

00:41:34.960 --> 00:41:37.680
The other one was a new vehicle.

00:41:37.680 --> 00:41:40.440
I did get that right, correct Michelle?

00:41:40.440 --> 00:41:53.700
difference between 70-10 and 80-60? There's just different components to when

00:41:53.700 --> 00:42:00.160
those payments come in. There's a maintenance component and interest component.

00:42:00.160 --> 00:42:05.880
Okay and then skipping down to 80-90 the vac truck which council approved

00:42:05.880 --> 00:42:11.420
Recently, about $24,000 there.

00:42:11.420 --> 00:42:14.300
And it looks like we're going to be making our last bond

00:42:14.300 --> 00:42:19.700
payment for bond 2014A on December of 2024.

00:42:19.700 --> 00:42:21.060
So that one will be dropping off.

00:42:21.060 --> 00:42:23.019
That's why that one's a 0.

00:42:23.019 --> 00:42:24.500
What number is that?

00:42:24.500 --> 00:42:29.019
That is 2014A.

00:42:29.019 --> 00:42:32.860
As I understand, what will happen is the normal payment

00:42:32.860 --> 00:42:40.140
we'll just roll over to 2014B until that one's paid off and then interests so

00:42:40.140 --> 00:42:45.840
we've got also EPA loan 3976 and that was again for the big four started in

00:42:45.840 --> 00:42:53.820
2015 and there's a $46,000 budget for interest on that loan. All I've got left

00:42:53.820 --> 00:43:02.820
is Storm. Manager Boyer. Yes. Yes, I have a question. Why do we have two line items for uniforms? Who are these uniforms?

00:43:02.820 --> 00:43:18.900
Joy I think it's between the water and the sewer so we're when we have folks

00:43:18.900 --> 00:43:24.700
that are getting the uniform they're getting essentially they get uniforms

00:43:24.700 --> 00:43:31.019
through Phelps and we split it depending on who who is getting them so you got

00:43:31.019 --> 00:43:35.019
We've got water operators that get them, and you've got wastewater operators that get them, and they go separately.

00:43:35.019 --> 00:43:41.019
Okay, so there are two different departments that get in uniforms, right?

00:43:41.019 --> 00:43:45.019
Right, correct.

00:43:45.019 --> 00:43:49.019
Okay, storm sewer fund, this should go rather rapidly.

00:43:49.019 --> 00:43:53.019
We have, on the revenue side,

00:43:53.019 --> 00:43:57.019
you can have a look at that, but the capital improvement surcharge,

00:43:57.019 --> 00:44:04.980
It's roughly $4 per resident, so that's item 4535 and essentially that's coming on your water bill

00:44:04.980 --> 00:44:09.940
So that's generating at five hundred and seven thousand per year and then on the stormwater labor

00:44:09.940 --> 00:44:17.060
We have one employee dedicated to the storm system. However, that position currently isn't filled, but we budgeted fifty two thousand

00:44:17.579 --> 00:44:19.300
for that

00:44:19.300 --> 00:44:24.700
We also saw an increase and I probably should have mentioned this earlier. IMRF had an increase from

00:44:24.700 --> 00:44:33.460
from 1.08 to 2.06, so we're counting that water, sewer, and storm.

00:44:33.460 --> 00:44:41.780
Obviously, also Workman's Comp this year went up substantially to 2445, well, in the storm

00:44:41.780 --> 00:44:49.620
section it's 2445, however, enterprise-wide we're paying 30% more on Workman's Comp.

00:44:49.620 --> 00:44:55.340
That debt expense, we got about $20,000 in write-offs in the storm budget.

00:44:55.340 --> 00:45:00.660
And depreciation expense, if you'll go down, anticipated Adams Project completions and associated

00:45:00.660 --> 00:45:01.660
depreciation.

00:45:01.660 --> 00:45:06.220
So that's about $440,000 this year, 2025.

00:45:06.220 --> 00:45:11.620
And then engineering, we're adding $150,000 for downtown storm projects and other projects

00:45:11.620 --> 00:45:14.180
related to storm water and streets.

00:45:14.180 --> 00:45:16.660
Again, the storm carries some of the bonds as well.

00:45:16.660 --> 00:45:22.980
I'll just touch on a couple or this one here which is a 2015 a and that interest

00:45:22.980 --> 00:45:27.580
amount is about $150,000 a year I'm not sure when that one is coming to a close

00:45:27.580 --> 00:45:40.660
I'm guessing probably in the 20 20 35 range okay okay that concludes the

00:45:40.660 --> 00:45:45.340
budget Cal for what I have tonight any questions on overall questions or

00:45:45.340 --> 00:45:58.660
Seeing none, thank you. Next item on the agenda would be public comments from the

00:45:58.660 --> 00:46:08.500
Finance Cow. No public comments. I take a motion for adjournment. Second. Motion by

00:46:08.500 --> 00:46:32.140
Sellers, seconded by Parker. All in favor? Do we? Aye. Roll. We have to take a roll call. Klemm? Aye. Simmons? Thank you. Parker? Aye. Stacy? Aye. Shadle? Aye. And Sellers? Aye. Motion passes. We'll give a couple minutes for