# Meeting Signals

Source transcript: `otqeeyc2npw.city_council_meeting_4_21_2025.txt`

Generated from normalized transcript text using deterministic pattern matching.

This document surfaces candidate evidence lines only. It does not prove absence, verify claims, resolve disputes, interpret intent, or produce the final civic record.

Public-comment content is not extracted in this deterministic signal pass because comment boundaries are transcript-dependent and better handled by the downstream record-generation pass.

Use these signals as review scaffolding for a later record-generation pass, not as authoritative meeting minutes.

## Motion / Vote Signals

| Signal | Evidence | Nearby Result | Confidence |
|---|---|---|---|
| Motion / Vote Signal | Alderperson Sellers has offered to chair the meeting tonight could I have a Motion to that effect. | No nearby result line detected | detected |
| Motion / Vote Signal | Could I have a motion for the approval of the agenda, please? | All in favor? | detected |
| Motion / Vote Signal | Is there approval, could I have a motion for the approval of the minutes for the regular meeting of April 7th, 2025? | All in favor? | detected |
| Action-Like Signal | Okay, we'll move to the Consent Agenda. | All in favor? | detected |
| Claims / Payment Signal | So that's like approval of the bills and She voted no and I voted no, but I did not realize that that was the time to voice The consent agenda consists of the approval to receive and place on file a Board and Commissi... | All in favor? | detected |
| Motion / Vote Signal | New York City, New York Times, New York Times, Washington Post, National Idioms, New York Times, New York Times, New York Times, New York Times, $479,364.37 Approval of payroll for pay period ending May 5th, 2025, tot... | All in favor? | detected |
| Ordinance Action Signal | Item number five is the second reading of the ordinance. | No nearby result line detected | detected |
| Motion / Vote Signal | Is there a motion to. | No nearby result line detected | detected |
| Motion / Vote Signal | If not, is there a motion? | No nearby result line detected | detected |
| Motion / Vote Signal | Okay, is there a motion that we let Alderman Shadle speak a third time? | No nearby result line detected | detected |
| Motion / Vote Signal | Okay and this is the second reading so we will take a motion. | No nearby result line detected | detected |
| Motion / Vote Signal | That's what we're that's what we're going that's not the motion we got to stay with what the motion yes yeah okay so do you want to do a roll call on that Shadle no Sanders yes Sellers no Klemm no Monroe I Parker no a... | No nearby result line detected | detected |
| Motion / Vote Signal | It's been moved and second for the moving this to the to the make how is there a motion that there was a motion that was so miss Stacy and yes I just wanted to note that this has already gone through to to committee o... | No nearby result line detected | detected |
| Action-Like Signal | If we went through a COW twice and we've had this on the agenda, this is the second reading, I just want to know what more information or why aren't we calling in or going in and getting the information that we need s... | No nearby result line detected | detected |
| Action-Like Signal | I don't know that it's been two cows because this just came up for first reading April the 7th. | No nearby result line detected | detected |
| Motion / Vote Signal | We have a motion to move to the may cow. | No nearby result line detected | detected |
| Motion / Vote Signal | So now you're at the second reading on the underlying motion. | No nearby result line detected | detected |
| Ordinance Action Signal | So now we're back at the second reading of the ordinance of 2025-17. | No nearby result line detected | detected |
| Ordinance Action Signal | Second reading of Ordinance 2025-. | No nearby result line detected | detected |
| Motion / Vote Signal | Is there a motion to accept? | No nearby result line detected | detected |
| Action-Like Signal | This is the second reading, so it's just discussion. | No nearby result line detected | detected |
| Ordinance Action Signal | Move on to second reading of Ordinance 2025-23. | No nearby result line detected | detected |
| Ordinance Action Signal | So anyway, if that is the reason for moving forward with this ordinance this second reading. | No nearby result line detected | detected |
| Motion / Vote Signal | So is there a motion to move this? | No nearby result line detected | detected |
| Action-Like Signal | This is the second reading, so you know. | No nearby result line detected | detected |
| Ordinance Action Signal | We move on to agenda number eight and is the second reading of ordinance 2025-24. | No nearby result line detected | detected |
| Action-Like Signal | We'll move to agenda item number 9. | No nearby result line detected | detected |
| Ordinance Action Signal | It's the first reading of ordinance 2025-25. | No nearby result line detected | detected |
| Action-Like Signal | And staff is recommending moving this forward to a second reading. | No nearby result line detected | detected |
| Motion / Vote Signal | Is there a motion to move it forward? | No nearby result line detected | detected |
| Ordinance Action Signal | Okay, so now we'll move on to number 10, is the first reading of Ordinance 2025-26, presented by Manager Boyer. | No nearby result line detected | detected |
| Motion / Vote Signal | Is there a motion to suspend the rules? | No nearby result line detected | detected |
| Motion / Vote Signal | You need a motion to move it forward first. | No nearby result line detected | detected |
| Motion / Vote Signal | We need a motion to move it forward first. | No nearby result line detected | detected |
| Motion / Vote Signal | Motion to suspend. | No nearby result line detected | detected |
| Motion / Vote Signal | Is there a motion to suspend the rule? | No nearby result line detected | detected |
| Ordinance Action Signal | I have a motion for the final vote for the ordinance. | No nearby result line detected | detected |
| Ordinance Action Signal | Okay, we'll move on to first reading of item number 11, reading of ordinance 20, 25, 27. | Motion to move forward second okay it's been moved in second is any other all in favor nope just discussion oh discussion and then if no discussion then a mo... | detected |
| Action-Like Signal | It is as the clerk had stated, it was C5 with Jeff Modica and K9 with Mike and Kim Robinson, so staff recommends moving forward with the suspension of the rules. | Motion to move forward second okay it's been moved in second is any other all in favor nope just discussion oh discussion and then if no discussion then a mo... | detected |
| Motion / Vote Signal | Motion to move forward second okay it's been moved in second is any other all in favor nope just discussion oh discussion and then if no discussion then a motion for suspension of the rules okay so there's a so move s... | No nearby result line detected | detected |

## Roll Call Signals

### Roll Call Signal 1: Oh, roll call. I'm sorry. Shadle?

| Name | Vote |
|---|---|
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Monroe | No |
| Parker | Aye |
| Stacy | No |

### Roll Call Signal 2: I'll second that. Okay, so will you call the roll? Shadle?

| Name | Vote |
|---|---|
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |

### Roll Call Signal 3: No. Sanders. Sellers?

| Name | Vote |
|---|---|
| Sellers | No |
| Klemm | No |
| Monroe | Yes |
| Parker | No |
| Stacy | Yes |

Nearby result line: The motion fails, four to three.

### Roll Call Signal 4: Are you ready for the roll call then? Go ahead. Shadle?

| Name | Vote |
|---|---|
| Shadle | Aye |
| Sanders | No |
| Sellers | Aye |
| Klemm | Aye |
| Monroe | No |
| Parker | No |

Nearby result line: The motion passes for the ordinance passes four to three.

### Roll Call Signal 5: These or these regulations, right? Correct. Shadle?

| Name | Vote |
|---|---|
| Shadle | Aye |
| Sanders | No |
| Sellers | Aye |
| Klemm | Aye |
| Monroe | No |
| Parker | Aye |
| Stacy | Aye |

Nearby result line: The ordinance passes 5 to 2.

### Roll Call Signal 6: Call the roll. Go ahead. Shadle?

| Name | Vote |
|---|---|
| Shadle | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Monroe | Aye |
| Parker | Aye |
| Stacy | No |

Nearby result line: The ordinance passes 5 to 1.

### Roll Call Signal 7: You don't need a motion. If they're ready to Call the roll. Shadle?

| Name | Vote |
|---|---|
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Monroe | No |
| Parker | Aye |
| Stacy | Aye |

Nearby result line: The ordinance passes 6 to 1.

### Roll Call Signal 8: Are you ready for the vote, Chair? Go ahead. Shadle?

| Name | Vote |
|---|---|
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Monroe | Aye |
| Parker | Aye |
| Stacy | Aye |

### Roll Call Signal 9: No motion, just, if they're ready to vote, just the final vote. Okay, the final vote for. Shadle?

| Name | Vote |
|---|---|
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |

Nearby result line: The ordinance is approved 7-0.

### Roll Call Signal 10: Are there any other questions? If not, then we can go ahead. Shadle?

| Name | Vote |
|---|---|
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Monroe | Aye |
| Parker | Aye |
| Stacy | Aye |

Nearby result line: The resolution is adopted seven to zero.

### Roll Call Signal 11: Is there any other discussion? If not, is there a roll call? Shadle?

| Name | Vote |
|---|---|
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Monroe | Aye |
| Parker | Aye |

Nearby result line: The resolution is adopted, 7-0 Move on to item number 14, approval of bid, bid opening on April 15th, 2025 for Fuel Island concrete pavement.

### Roll Call Signal 12: I believe we budgeted $170,000 for this item this year and with the spring weather we've been having the Public Works team do all the removals and all the aggregate placement to save the city money so we're likely goi...

| Name | Vote |
|---|---|
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Monroe | Abstain |
| Parker | Aye |

Nearby result line: The motion passes 6-0 with one abstentia.

### Roll Call Signal 13: That is our procurement standard is to select the lowest responsive bidder unless the city has some justification for not. Some justification for not choosing them say if they hadn't done a good job before or we had l...

| Name | Vote |
|---|---|
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Monroe | Aye |

Nearby result line: The motion passes 7 to 0.

## Money Signals

| Amount | Context |
|---:|---|
| $25,000, | Oh, the attorney, I'm sorry. So we're on item number four now, which is the consent agenda. So that's like approval of the bills and She voted no and I voted no, but I did not realize that that was the time to voice T... |
| $25,000 | Oh, the attorney, I'm sorry. So we're on item number four now, which is the consent agenda. So that's like approval of the bills and She voted no and I voted no, but I did not realize that that was the time to voice T... |
| $479,364.37 | So we're on item number four now, which is the consent agenda. So that's like approval of the bills and She voted no and I voted no, but I did not realize that that was the time to voice The consent agenda consists of... |
| $675,619.51 | So we're on item number four now, which is the consent agenda. So that's like approval of the bills and She voted no and I voted no, but I did not realize that that was the time to voice The consent agenda consists of... |
| $13 million | We designed and built well 11 and we're in the process of bidding well 12 right now. We've discussed that at the last meetings. For $13 million worth of funding towards that project and the rest of it will be paid by... |
| $400 | So it tells me we don't know which roads are ours and which ones aren't. And we may tack on an extra fee to them. $400. |
| $3,027,000 | A new lead service remediation debt ordinance to be passed for the Phase 4 project since the city has to pay the awarded contractor and wait for IEPA reimbursement is required to have this in place to receive the fina... |
| $12 million | If it's 200 feet, they get paid for 200 feet. It's a unit price bid on every item that's used within the service material. And again, we already had a debt ordinance for $12 million. |
| $3 million | It's a unit price bid on every item that's used within the service material. And again, we already had a debt ordinance for $12 million. But this program has been going so long that we had to re-up this to get the fin... |
| $14,419, | There's not an application process to receive these these funds. However, the funds must be used on an item or items from a designated listing of safety items provided by IPRF. The City of Freeport's award amount for... |
| $400,000 | So again, the last time we painted this, I believe was 12 years ago, it should have been scheduled for last year, we pushed into this year, which is no problem. It's under the maintenance contract. You do the exterior... |
| $50 | We've got Klemm and Monroe. Okay, so now it's, oh, I'm sorry, I didn't see Ann, come on. The two companies that bid it, there was a $50 difference. |
| $30, | Okay, so now it's, oh, I'm sorry, I didn't see Ann, come on. The two companies that bid it, there was a $50 difference. Would the other company have been willing to give us the $30, whatever you said? |
| $90,000 | And we are spending $90,000 for an engineering study to look at this when I can already tell you it's a waste of money. And so we have to ask ourselves, why are we and I. We are not paying this fee of $90,000 when we... |
| $98,000 | And we are spending $90,000 for an engineering study to look at this when I can already tell you it's a waste of money. And so we have to ask ourselves, why are we and I. We are not paying this fee of $90,000 when we... |

## Civic Object Signals

| Type | Evidence |
|---|---|
| Ordinance Reference | Ordinance 2025-17 is amending the Cotter, 17, is amending the codified ordinance regarding residency requirements for certain positions. |
| Executive Session Reference | Mayor yes without a date it will take quite a while to find open session minutes I have not typed closed session minutes from what around the time he was hired closed session minutes probably should not be disclosed in open session anyway but don't we have a date when he was i... |
| Ordinance Reference | Second reading of Ordinance 2025-. |
| Ordinance Reference | Ordinance amending various parts of City of Freeport Code of Ordinances regarding the regulation of wells and septic systems. |
| Compliance Reference | At the last meeting Mr. Sanders asked for more data so we put four attachments in here excuse me one was the memo and three attachments and EPA advertisement asking for ordinances relating to well and septic protection within the city and since it's the fourth meeting I will t... |
| Procurement Reference | We designed and built well 11 and we're in the process of bidding well 12 right now. |
| Ordinance Reference | Move on to second reading of Ordinance 2025-23. |
| Ordinance Reference | Ordinance Establishing a Special Service Area, Gladewood Subdivision. |
| Ordinance Reference | We move on to agenda number eight and is the second reading of ordinance 2025-24. |
| Ordinance Reference | Ordinance amending the codified ordinances, Chapter 806, Alcoholic Liquor Sales, and deleting Chapter 844, Mechanical and Electronic Games and Devices. |
| Ordinance Reference | It's the first reading of ordinance 2025-25. |
| Ordinance Reference | Ordinance approving special use permit application at 1601 to 1645 Southwest Avenue, submitted by Family Dollar, To examine the special use of a B3 commercial and wholesale business district zone property to allow restaurants, taverns, packaged liquor stores, and any other est... |
| Permit / Zoning Reference | Staff received a special use permit application from Family Dollar located at 1601 Southwest Avenue and essentially what's going on here is they want to sell packaged liquor which requires a special use permit prior to their organization applying for a liquor license. |
| Ordinance Reference | Okay, so now we'll move on to number 10, is the first reading of Ordinance 2025-26, presented by Manager Boyer. |
| Ordinance Reference | Ordinance authorizing the Illinois Environmental Protection Agency public water supply loan program and loan agreement for lead service line replacement phase four. |
| Procurement Reference | So the city of Freeport recently had a bid opening for phase four of the lead service replacement program. |
| Compliance Reference | This is part of every IEPA funding project, regardless of whether the community receives 100% forgiveness or not. |
| Compliance Reference | The IEPA project management is required. |
| Compliance Reference | A new lead service remediation debt ordinance to be passed for the Phase 4 project since the city has to pay the awarded contractor and wait for IEPA reimbursement is required to have this in place to receive the final EPA loan agreement. |
| Procurement Reference | This bid is a unit price bid. |
| Procurement Reference | It's a unit price bid on every item that's used within the service material. |
| Procurement Reference | Because we just approved the bids at the last meeting. |
| Procurement Reference | You can't do the data ordinance without having the bid, and we just approved the bid at the last full meeting, so it would be natural that it would come to this meeting. |
| Ordinance Reference | Ordinance approving hangar leases, C5, Jeff Modica, K9, Mike and Kim Robinson. |
| Resolution Reference | Okay, we move on to the adoption of Resolution R-2025-44. |
| Grant / Program Reference | Resolution accepting a safety grant from the Illinois Public Risk Fund grant and authorizing the use of the grant funds to purchase automated external defibrillators, or AEDs, from Zoll Medical Corporation for Use by the City. |
| Grant / Program Reference | They offer an annual safety grant to members that are in good standing. |
| Grant / Program Reference | Well we haven't had this many units before but we also haven't had a grant to pay for them and this grant, it happened to be in their newsletter this month as well, a whole Page on how important AEDs are and the ease of use, so we thought it was a good use of those funds. |
| Resolution Reference | Now we move to Adoption of Resolution R-2025-45 Resolution Approving a Proposal from Tomcat Consultants for Rental of Temporary Portable Hydro Pneumatic Tanks during Burchard Water Tower Painting Project Manager, Boyer Thank you Madam Chair. |
| Contract / Agreement Reference | So we have an annual maintenance contract where we basically pay a company a certain amount of money every year and then at various maintenance intervals they come in and they will perform that maintenance. |
| Contract / Agreement Reference | Yeah, so the item that you're discussing was the logo changes for that tower as part of the painting projects, and again, we paid the maintenance contract, so it was the City of Freeport's choice to push last year, and I were able to finish last year because I couldn't get the... |
| Contract / Agreement Reference | It's under the maintenance contract. |
| Contract / Agreement Reference | This is to put that leaf no we did not approve that it's gonna stay looking just like it is now it's just a re over scarifying and recoding of the entire tank and the painting is part of our annual contract so we pay fee annually that's in the budget for that tower that's the... |
| Procurement Reference | The resolution is adopted, 7-0 Move on to item number 14, approval of bid, bid opening on April 15th, 2025 for Fuel Island concrete pavement. |
| Procurement Reference | On April 15, 2025, the City had a public bid opening for the concrete portion of the job. |
| Procurement Reference | The project has three bidder, three bidders have pulled the plans and all three bids. |
| Procurement Reference | This bid was under the engineer's estimate and staff requests City Council approval of this bid. |
| Procurement Reference | We'll move on to item number 15, the approval of bid opening on April 16, 2025, for 2025 citywide tree removal. |
| Procurement Reference | Anyway, the Homer's bid was lowest at $73,167.50, and we budgeted for that in the 2025 budget, and staff recommends moving forward with the Homer Tree Service bid. |
| Contract / Agreement Reference | So I would like to also mention just this contract is a significant savings for the City of Freeport when we don't have to take down emergency trees we would probably get about 10 to 12 trees done instead we're gonna get 31 done for the same for the same price emergency trees... |
| Procurement Reference | The two companies that bid it, there was a $50 difference. |
| Procurement Reference | So by bid rules, it would be illegal for us to ask them to match prices. |
| Procurement Reference | That's why we do an open bid process. |
| Procurement Reference | We have a process here and we have to go with the low bidder if they're responsible to do the work. |
| Procurement Reference | So we are bound by our bidding rules to accept that low bidder. |

## Question Signals

- Alderperson, Sellers, can I ask a clarification from the City Attorney?
- I guess my question is, if it's went through two committee meetings, COW meetings, and we've talked about this for, this is, yeah, but I'm saying, nobody, are you going to pull, are you going to pull it?
- How did we get to this place, and how did we discuss this matter, where the money come from, and how we come up with this budget to put in a new well, a new project?
- And my example is if there's already water on those streets, those people are getting the source water protection of fire, right?
- Is the old water system on Brick Street still in operation?
- As we've been discussing for a few meetings, the Gladewood residents, there's a confusion Over, Who Maintained the Street of Gladewood?
- Alderman, Jett Darren, let me Yeah, isn't there a state regulation that private property or plots, as you might refer to them, has a duty of being annexed into the city?
- There is no bound agreement that they ever fulfilled for the city to accept the street, right?
- Did you or did you not say they were paying city taxes?
- Okay, so that's the benefit for that subdivision when the city steps in to do any kind of special service work in that area, is that correct?
- Why would that particular subdivision object to anything when they're getting free services or I'm not going to say free services, taxpayer services to maintain their roles and the conditions of their property and things of this nature?
- Is it fearful that they may have an increase in their tax property when that happens?
- That's where the $90,000 came from, and it's basically a cost offset to the work we do you out there, right?
- Is that sufficient to fill in that blank in the ordinance?
- Is this scheduled for this type of project on a yearly, annually, or?
- And this funding is coming from what?
- City Manager, did we have Home or Tree Service do the removals last year as well?
- So there's not an ordinance right now that's before you tonight?
- At this time are there any public comments?
- So upon the expiration of a term, so our and our ordinance says that appointments can be to fill only the unexpired term, right?
- But I could come on a city council committee and make decisions for this city?

## Low-Confidence Transcript Lines

- New York City, New York Times, New York Times, Washington Post, National Idioms, New York Times, New York Times, New York Times, New York Times, $479,364.37 Approval of payroll for pay period ending May 5th, 2025, totaling $675,619.51 Is there a motion to a...
- Johnson, Tom, Wayne, Mayor, Mayor, Mayor, Mayor, Mayor, Mayor, Mayor, Mayor, Mayor, Thomas, Stacy, Thomas, Stacy, Thomas, Stacy, Thomas, Stacy, Aye.

## Internal Extraction Counts

These counts are included for QA and pipeline observability. They should not be read as proof that a category was absent from the meeting.

| Category | Count |
|---|---:|
| Action-like signals | 40 |
| Roll-call blocks | 13 |
| Money references | 15 |
| Civic object references | 45 |
| Question lines | 21 |
| Possible people detected internally | 34 |
| Low-confidence lines | 2 |

## Extraction Notes

- This artifact is intentionally generic across public meeting types.
- It may miss actions, votes, speakers, topics, or context.
- It may include false positives caused by transcription errors.
- Empty sections mean no matching lines were detected, not that the event did not happen.
- Money references are transcript-derived and should not be treated as verified amounts.
- Important claims should be verified against the original recording and official meeting records.