Oh, I don't know, they just randomly changed.
Persons, Klemm, Johnson, Simmons is absent, Parker, Stacy, Shadle, Sanders is absent, Sellers,
and we have a quorum.
Thank you.
If we could join me in the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for
which it stands, one nation, under God, indivisible, with liberty and justice for all.
you and we need approval of the agenda if we could so move I second motion by
Clem second by Johnson all in favor aye opposed and we need an approval of the
minutes from October 20 2025 motion to approve second motion by Clem second by
Johnson all in favor aye and opposed that motion carries we've got public
Comment? Is anybody signed? I don't think so. Seeing none, we will move on to item
seven, discussion of the following budgets. The water operating, sewer
operating, storm operating, water capital, sewer capital, storm capital, fire pension,
and police pension. Manager Boyer.
Thank you, Mr. Chair. As we just discussed, we'll be starting with the water operating budget.
So, okay, just we'll start with revenue.
So grant revenue, we have about $3.6 million budgeted for 2026. So that includes Lead Service Line Phase 4 and Water Main Replacement grant from Congressman Sorensen.
also our residential services we are bringing in about 1.6 million there and
that's our annual that includes our CPI for our annual water rate increase moving
down to capital improvement surcharge 2.1 million will be revenue there and
that's steady from last year and then we have other revenue we're bringing in an
additional or budgeting to receive another hundred thousand dollars in PFAS
settlement to come in next year. Overall net increase or I'm sorry interest
income we're lowering our projection from last year to two hundred fifty
thousand dollars. So that's our water revenue. Any questions on that? Okay. All
Alright, moving on to the expense side. I'm not going to hit every single line item here. I'm just going to hit some of the main ones. We did some reorganization with the labor for water this year. We moved. So some of the staff is was previously categorized as water strictly, but they actually do both. So we have made those adjustments. That's why you see an apparent decrease here in labor plant. But that's that's not actually a decrease. That's just reflecting the new
the way we organized it for 26 and we'll be going forward in the future in that
way. In addition to that obviously we've got our standard withholdings and health
insurance, life insurance, those various items so those are a portion of our
total labor. Down at item 6170 that's contracted infrastructure repairs and
maintenance. We're budgeting 2.9 million there and that includes the lead service
Cronenberg,
for Expansion of the Brick Street Machine Storage Building.
We're planning to expand on that.
It's kind of a pole-shed construction
at the end of Brick Street.
Additionally, we've got $150,000 in for mains and manholes.
And this includes five I-hydrants, is that correct?
Or is it 10?
I believe it was seven.
Seven, I'm sorry, seven I-hydrants.
So I-hydrants are the newer water hydrant or fire hydrants
We're budgeting for some more barricades. With all the road work we've been doing, we've really
We're at a minimum in terms of our barricades, although we bought some last year
There's just not enough to set up the construction zones appropriately. So we're budgeting to have some additional barricades added
I'd also like to move to a 70-10 machinery and equipment
We're budgeting in this item for a pull-behind sign board if you notice we've had a so several years ago
ago we invested in a sign board and maybe it was in 2019 there's been some issues
with that one and the circuitry and things have failed in it so we'll be
replacing that next year and then also we're looking at a 4500 truck with crane
and an additional aero board so this is a replacing some equipment aging
equipment and increasing capacity with another aero board any questions on the
Water Budget. What is bad debt expense? Bad debt expense is where we have
uncollectible water bills. So anything else? I just wanted to point out the
arrow boards and the the other arrows that we require most of the water and
Seward that we do is in the right of way in the streets and through some safety
audits that we've done we've determined that those items are needed for our
workers to have safe trespass out in the street during these construction
projects that we're doing. Okay, with that I'd like to move on to the sewer fund. So
First, we'll discuss the revenue side. So right now, residential service, we're pulling in about $3 million per year. So that's the annual sewer rate. And that is increased by the CPI, as we mentioned in the water budget, same situation there.
As in addition to that we're transferring in, and this is down at the bottom at 49.60, we're transferring in $1.5 million from the Land Road TIF for the Walnut Avenue or Walnut Street lift station that we plan to build next year. That will be helpful for a number of reasons, but that that's planning to be constructed next year. Any question on revenue?
Okay. Moving on to the expense side. We're budgeting for a little bit more chemical expense
this year. We've raised it to $175,000. Chemicals keep going up in price. That'd be everything
related to wastewater treatment, so that in some cases that's polymer, in some cases that's
Miller, Mayor, Mayor, Mayor, Mayor, Mayor, Mayor
Boiler & Pumping, Piping for the wastewater plant, also some building expenses related
to upfitting some of the buildings and fixing them.
of the Buildings and fixing them, and then raw sewage or raw sludge pumps that essentially
conveys the sludge from the treatment process to the digesters, and then we have the biologically
activated filtration blower.
We're scheduling to replace that blower number two next year, as well as the digester pump.
Skipping down a little further to 6425 lab testing.
This is outside testing, so we're budgeting $20,000 this year for additional perfluorinated
compound testing.
The EPA is looking to start regulating what we send out into our receiving streams when
it comes to the forever chemicals, and we had to budget for that additional testing
for next year.
And again, in this item, we're budgeting for some additional barricades.
What we did this year was we basically took the needs of the utility and we divided them
half over water, half over sewer.
So we're budgeting $9,500 for additional safety equipment in the form of barricades.
Any questions on the sewer operations budget?
With that, I'd like to go over storm sewer.
There's not a whole lot changing in the revenue on storm, the storm sewer fund.
We have essentially the same revenue coming in this year as we did last, so nothing really
changing there.
On the expense side, we're accounting for the wages related back to the AFSCME, the new
AFSCME contract.
And if you go down to 6170, contracted infrastructure, repair and maintenance, we're planning to
spend about $300,000 repairing storm inlets.
So we've identified multiple failing inlet structures throughout the town.
It certainly isn't all of them, but it's targeting the worst ones.
and that's so that we don't have a cave in and have it tear up the road and have a more
of an emergent situation.
And then lastly, we're budgeting on 70-10 machinery and equipment.
We're adding a ditching bucket for the storm fund here.
This would be an attachment that goes onto our excavator.
It's wider and it would allow someone to ditch efficiently along the side of the road.
A couple of examples of ditching that needs to be done.
We're working in the arcade right now, 18th Avenue.
The ditches have basically silted in
or been deliberately filled in.
And so when we go and do road work,
and La Cresta is another good example,
whenever we go to do that type of work,
we need to make sure that we have the right tools.
In this particular case, a ditching bucket
is the tool we need for our excavator.
So any questions on Storm Sewer Fund?
I just have the 6170, oh, sorry.
No, go ahead.
The 6170 that you talked about, how many more of those, I know you said we're looking to
watch the breakage and all that, how many do you think?
How many inlets is that?
Yeah.
Well, they cost around $10,000 to $15,000 per inlet, they're about, so that's quite
a few.
We're probably talking $20,000 to $30,000.
Okay.
But you're not going to try to do them all that year.
I mean, it'll take over how long?
No, we're going to get these done in 26.
Oh, OK.
Was it more than that?
I'm sorry?
How many were we planning to do?
No, you're right on the amount.
I wanted to point out one of the reasons that we don't have a ton of expense
this year is we still have some projects that are in motion that
are going to change from the $30,000 that we spent this year.
We have some big emergency work that's going out in the Sioux basement
for some storm issues that we have.
And this $300,000 for storm inlets is desperately needed.
We're finding more and more.
We were able to include some of them into the project mix
this year as we were doing water mains and streets.
But we're finding a lot more that are old structures that
are falling apart.
And so we plan to do a program this year where
we target maybe 50 of them and do a package at a time
to have those replaced all at once to get it done much faster.
OK.
Thank you.
OK.
With that, I'd like to move on to our first capital budget.
So this will be water projects. I would encourage you all to have a look at this. There's quite a bit going on here, but this is essentially our five-year capital plan for water. Next year, the projects that we're going, we're planning to work on, and I'm not going to discuss every project on here. I'm just going to stick with 26, but we have water main replacements for road projects. We're budgeting about $820,000 for those. Viaduct improvements at Shawnee and Hancock. We're hoping to, that project
We have water structures, phase three, so that's well 12. So as you can see here, we've got about 15 million budgeted for 2026, and another 16 million budgeted for 2027, and obviously, we don't have all of our budgeted for the next year. So we are getting a little bit of a
So as you can see here, we've got about $15 million budgeted for 2026 and another $16 million budgeted for 2027, and obviously that's adding up to about $31 million. And we're hoping to have final documentation here pretty in hand to demonstrate the funding mechanism on that.
If you'll skip down to well eight, we're going to one of our goals is to install backup generator at Carroll Tank.
and if you, you may not be aware, but all of our
remote sites, so Carroll, Willow, a lot of the
lift stations, they don't have their own backup
generator capacity.
So if we ever had a major storm with a, a pretty
serious power outage, we would be in, we'd be in a
heart locker trying to keep all those facilities
up and running.
So we're starting with Carroll, we're adding a
backup generator there.
and then we've got the the Brick Street cold storage upgrades we have 67,000 in
that and then also the Willow tank rehab so we're budgeting about a million
dollars so that's the ground level storage tank over at Willow it's time
for us to get in there clean it out it hasn't been cleaned in many years and so
we're gonna go in there clean that out install proper hatches and properly
and Stacey. Water main phase four and five. It says pending long. Yes. Yes. So these are identifying that we're planning for water main replacements, where the funding is going to come from. It could come from a number of sources. One could be like we have had recently with the congressman's office. So we're going to be looking at how we're going to do that. So we're going to be looking at how we're going to do that.
Sorensen providing $900,000 in water main replacement. If we don't have that, I
will look at what we can get in terms of loan forgiveness and also loans from the
EPA. So that's the two main, it's either grants or it's going to be an EPA loan.
Are funds like that even available now? Well, we've had pretty good luck here
recently, so I'd say, I mean, even if it goes down a little bit, we're gonna
and I will continue to seek outside funding for all this as often as possible.
Can I say something?
Although, Stacy, those are in the 27 and 28 lines.
And so, Congressman Sorensen's monies are appropriated in the fall or the wintertime of the previous,
so we wouldn't know that until closer to those timeframes.
but in general when we do roadway repair we need to budget money for water main
replacements because many of the many of the roads we need to replace also need
that water main replaced otherwise we'll be setting ourselves up for future
deterioration accelerated deterioration with water main breaks any other
questions on the water capital Greg, Alderman, nothing on Brick Street as far
There is demo or anything until after the new well is done?
Well, just a question, you know.
It is in here, let's see where, it's water, it's water mains, it's water structures.
That's okay, I just had the question over.
Okay.
There it is, about halfway down, Phase 7, Brick Street.
Got you. Phase seven and we pushed that it's it's right scheduled for 27 right now. So thank you. Yep.
Okay wastewater treatment plant for 26 we're completing phase one. We believe that's going
to be an additional 30 million dollars and that was budgeted for when we took on when we started
the project. That's funded through EPA loan and we also received five million dollars in loan
Forgiveness on that project. We have the Park Street lift station and Galena lift
station. Both of those are scheduled with $500,000 for varying needs. Some of them
need upgraded pumps, motors, drivers, and controllers, and so that that's where
that's coming from. Park is a pretty substantial lift station, so we need to
make sure we're staying on top of the maintenance on that. We've also budget
$500,000 for sewer lining $50,000 for manhole
and others.
We have a lift station generator at Park and Galena.
Looks like a fairly large amount, 1.9 million, but this is a fairly large lift station.
So we want to make sure that, as I mentioned to you before, if we have an extended power
outage with a storm, the last thing I want is my guys driving around in a truck with
a big generator behind them running around from site to site.
So we need to get as many of these set up with generators as possible.
and then also the walnut lift station. We're budgeting 1.5 million in the capital budget
for that. So that's, that'll be moving forward here shortly. We've also got the wastewater
treatment plant blower room, boiler and piping. So new boilers required there. And then we
have the Meadowbrook sewer expansion. So we're going ahead of budgeting $1.2 million for
Meadowbrook due to the fact that we've been waiting on unsewered communities grant for
prolonged quiet awhile and at this point the road is deteriorated substantially and we can't
just replace the road after putting sewer in so we need to go ahead and moss that we're
doing on that.
And then we also have West Demeter Surely Expansion.
West Demeter is on our Road replacement program for this year and we need to add sewer when
we go down West Demeter. Any questions on the wastewater? Yes? Alderman Sellers? I'm sorry. I just wanted to know the the generator that's going to be on Park and Galena. Where at will that be? Well, where would it be located? So, okay, Park and Galena is a little bit of a missed one. Are we talking about the big one right there on Galena? Right off? Yeah. So, did you have a answer for that one? Yeah. So, Park is at the corner of
Laurel & Park, that's the big lift station on the corner, and then the one on Galena, so it's actually two different stations, is the one that's out on Galena, West Galena, near Cherokee Hills.
Oh, okay. Thank you.
Yep.
Okay. Now, with that, I'd like to move on to stormwater projects.
So, we've got a handful of items here for 26. The largest one is, as we discussed, the storm inlet replacement program that we just briefly discussed.
Also, we'll have some bills coming in on the viaduct at Hancock and Shawnee, so we'll need to be paying those bills as we wind down that project.
And then we also have a downtown stormwater program, so this is basically to address the issue at Benton and Jackson.
There's a large stormwater inlet there, well actually outfall to the river and that that is deteriorating. It needs to be repaired. So that and also behind the old McNess, there's another stormwater outfall that needs maintenance. So any questions on stormwater?
So, just to help give some definition into it, those stormwater large projects for downtown
Kwanasoo, those are all, we've submitted for EPA forgivable grants for a certain portion
of those, and we have submitted, been over a year ago, but we've just kind of been held
up in delay there.
We're expecting some of those to release in this next year.
Very good. All right, I'd like to move on to vehicles. We have, so this is for water, sewer, and storm. So these would be water and sewer trucks. We're budgeting for one 10-yard dump truck this year and one F-550 with crane, our existing crane. Sometimes you need a crane when you're lifting large line shaft pumps out of their wet wells.
Wals, so that's this truck will be equipped with that. Any questions on the
vehicles? Okay coming down to the last little bit here, Fire Pension Fund, so
starting with revenue, we've got about eight hundred and fifteen thousand
dollars, that's our annual contribution from the city, and then 360,000 is what
and
John,
and
Amy,
Fowler.
So, we've got a couple of changes when we get to the end of the budget process that we need
to reflect going forward.
On the police pension, similar to FIRE, so the annual contributions from the city is
about $445,000, with about $370,000 coming from the policemen.
and then invested proceeds of about $4.5 million is budgeted for next year.
As I mentioned before, 64-15 investment management fees, we've got about $75,000 and those are
fees associated with the Illinois Police Officer's Pension Investment Fund.
And then in addition, we have professional services with Lauderbach and Eamon for bookkeeping
and that's $52,000.
Any questions on the police or fire pensions?
Okay, well with that, that concludes my presentation.
Thank you Manager Boyer.
Number item eight is a discussion regarding tax abatement ordinances.
I just want to point your attention to the memo that was attached to that line item.
This is kind of an informational thing because we will be seeing ordinances to abate our
bonds coming up at one of our future meetings.
When General Obligation Bonds are issued, they are backed by the City's ability to levy
and collect property taxes.
Therefore, the County automatically levies the required annual debt service from City
of Freeport property owners on their property tax bills.
The city has historically abated or canceled this amount on the property taxes.
By passing an ordinance each year, the property taxes that would otherwise be collected from
residents is abated.
The city instead makes the debt service payments from other city revenues.
On the memo is a list of our individual bond issues, the amount to be abated, and the source
of the revenue that will be used to make the bond payment. We have also included the potential
increased cost in property taxes on a $100,000 home if these bonds were not abated. Ordinances
to abate these bonds will be on the council agenda tentatively November 17th of 2025 and
then December 1st on 2025. So we have the 2013 A bond that is paid through the fire
Mayor, Improvement Fund, the 2014B bond that is a sewer bond that's paid through the sewer
fund, the 2015A bond that is, it was a refunding bond, so it had different pieces to it.
And so those individual pieces are paid by, I think it's Downtown TIF, the General Fund
and Stormwater Funds, the 2016 bond, which was, that was the bond that we did on this
Building is paid by the General Fund. The 2018 bond is paid by Downtown TIF. The 2019A bond is paid by the Street Improvement Fund. The 2020 bond is also by the General Fund. That amount is the pension.
Amount is the pension obligation bonds from 2020. 2021 series is also a street improvement bond, and then the 2022 bonds are also paid out of fire improvement.
That's just some background, just so when we get to abating these bonds, you know why we want to do it.
Very good. Thank you. Is there any other budget discussion? Alderman Klemm.
Greg, and this is just as a reminder to back up what Michelle said, it's a yearly thing.
So it's nothing, it's anything new to us. It's something that we do yearly. So just keep that in mind, you know.
Yes. Thank you.
Nothing further.
Item 10 is a motion that minutes of meetings
Shall be deemed approved when signed by the Chair and Vice-Chair of the Finance Committee of the Whole.
Oh, okay. Could you elaborate a little?
Yes, this way I don't have to keep track of those minutes until we start the budgeting season next year.
We missed this motion last year, so I had to hold two sets of minutes over.
this way it just keeps it for the end of it keeps it for the end it keeps it all
in the same year and when the chair and the vice chair sign them then they're
considered approved versus going before the whole council at the finance number
yes exactly thank you we would need a motion in a second for that okay I would
Make a motion that we provide those signatures for the paperwork needed.
Second.
Motion by Klemm, second by Parker.
Do we need a roll call?
I don't really know.
Do you want to do roll call just to be sure?
Okay.
Just, yeah, that's fine.
Klemm?
Aye.
Johnson?
Aye.
Simmons?
Is still absent.
My apologies.
Parker?
Here, yes.
Stacy?
Aye.
Shadle? Aye. Sanders? Aye. And Sellers? Aye. The motion passes 7-0. We're down to Item 11, Public Comments. Anybody in the audience have anything? Seeing nothing, I would take a motion for adjournment. So moved. Second. Motion by Sellers, second by Parker. All in favor? Aye. And opposed?
and then we'll start in about, you know, 6 or 5.