# Meeting Signals

Source transcript: `g9r45b7p5r0.city_council_meeting_4_6_2026.txt`

Generated from normalized transcript text using deterministic pattern matching.

This document surfaces candidate evidence lines only. It does not prove absence, verify claims, resolve disputes, interpret intent, or produce the final civic record.

Public-comment content is not extracted in this deterministic signal pass because comment boundaries are transcript-dependent and better handled by the downstream record-generation pass.

Use these signals as review scaffolding for a later record-generation pass, not as authoritative meeting minutes.

## Motion / Vote Signals

| Signal | Evidence | Nearby Result | Confidence |
|---|---|---|---|
| Motion / Vote Signal | If I could please have a motion to approve the remote attendance of Alderman and Simmons? | No nearby result line detected | detected |
| Approval Signal | Item number one is the approval of the agenda. | No nearby result line detected | detected |
| Motion / Vote Signal | If that's acceptable, I would ask for a motion to approve as amended. | No nearby result line detected | detected |
| Motion / Vote Signal | Tom, who made the motion to approve? | No nearby result line detected | detected |
| Approval Signal | Item number two is approval of the minutes from the council meeting on March 2nd, 2026.2026. | And that motion passes 8-0. | detected |
| Motion / Vote Signal | Is there a motion to approve? | And that motion passes 8-0. | detected |
| Ordinance Action Signal | Item number seven is the second reading of ordinance 20-26-13. | No nearby result line detected | detected |
| Motion / Vote Signal | It was moved for a second reading on March 16th with no additional questions. | No nearby result line detected | detected |
| Ordinance Action Signal | Item number 8 is the second reading of Ordinance 20-26-14. | No nearby result line detected | detected |
| Motion / Vote Signal | This was brought to Council March 9th, had first reading on the 16th, and was moved to second reading today. | No nearby result line detected | detected |
| Ordinance Action Signal | And staff recommends moving forward with this stormwater additional hazardous materials ordinance. | No nearby result line detected | detected |
| Ordinance Action Signal | And item number 9 is the second reading of Ordinance 20-26-15. | No nearby result line detected | detected |
| Motion / Vote Signal | It was moved to second reading on the 16th. | No nearby result line detected | detected |
| Ordinance Action Signal | And item number 10 is the second reading of Ordinance 20-26-16. | No nearby result line detected | detected |
| Ordinance Action Signal | The Ordinance passes 8 to 0 And item number 11 is the second reading of Ordinance 2026-17. | No nearby result line detected | detected |
| Ordinance Action Signal | Item number 12 is the first reading of Ordinance 2026-18. | No nearby result line detected | detected |
| Ordinance Action Signal | Is there a motion to move this ordinance forward to the next meeting? | No nearby result line detected | detected |
| Ordinance Action Signal | Item number 13 is the first reading of Ordinance 2026-19. | No nearby result line detected | detected |
| Motion / Vote Signal | Is there a motion to move this forward? | No nearby result line detected | detected |
| Motion / Vote Signal | Motion to suspend the rules. | No nearby result line detected | detected |
| Ordinance Action Signal | Is the first reading of ordinance 202620. | No nearby result line detected | detected |
| Motion / Vote Signal | Is there a motion to Yes, where will this million dollar match come from? | No nearby result line detected | detected |
| Motion / Vote Signal | There was an opportunity, but you didn't speak up to say you wanted to speak, and then a motion to suspend was made. | No nearby result line detected | detected |
| Action-Like Signal | Move it to second reading. | No nearby result line detected | detected |
| Action-Like Signal | So now before you is this is the final reading for this, which is on the floor. | No nearby result line detected | detected |
| Ordinance Action Signal | And item number 15 is the first reading of ordinance 2026-21. | No nearby result line detected | detected |
| Ordinance Action Signal | This ordinance supports an efficient government goal of our strategic plan and STAC recommends moving it to the second reading. | No nearby result line detected | detected |
| Ordinance Action Signal | Okay, item number 16 is the first reading of ordinance 2026-22. | No nearby result line detected | detected |
| Ordinance Action Signal | So before we, anyone makes a motion to move this forward, there are the draft of the ordinance that you have in your binders there, there was a blank because at the time that we submitted for the packets, we didn't kn... | No nearby result line detected | detected |
| Motion / Vote Signal | So ultimately if someone's going to make a motion to move this forward, I would ask that they make the motion to move it forward with the addition that this would be a class grade 12 position. | No nearby result line detected | detected |
| Action-Like Signal | I thought this was the first reading. | No nearby result line detected | detected |
| Ordinance Action Signal | The ordinance passes five to three and item number 17 is the first reading of ordinance 2026 23 could you please read this ordinance amending title 10 employment provisions chapter 290 compensation and benefits sectio... | No nearby result line detected | detected |
| Approval Signal | Staff recommends approval of this position and has requested suspension of the rules on this. | No nearby result line detected | detected |
| Ordinance Action Signal | Is there a motion to move this ordinance forward? | No nearby result line detected | detected |
| Ordinance Action Signal | Item number eighteen is the first reading of ordinance twenty, twenty-six, twenty-four. | No nearby result line detected | detected |
| Motion / Vote Signal | Motion to approve. | No nearby result line detected | detected |
| Resolution Action Signal | And item number 20 is the adoption of resolution 202640. | No nearby result line detected | detected |
| Agreement Action Signal | Our estimates came up at about $140,000, and the Park District appears amenable to this at this time, so staff recommends moving forward with the Intergovernmental Agreement with the Park District for the amount of $1... | No nearby result line detected | detected |
| Motion / Vote Signal | Is there a motion to adopt? | No nearby result line detected | detected |
| Resolution Action Signal | Item number 21 is adoption of resolution 2026-41. | No nearby result line detected | detected |

## Roll Call Signals

### Roll Call Signal 1: On allowing Alderman Simmons to remote? Yes. Shadle?

| Name | Vote |
|---|---|
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Johnson | Aye |
| Ann Parker | Aye |

Nearby result line: The motion passes seven to zero.

### Roll Call Signal 2: A motion made by Alderman Shadle, seconded by Alderman Sellers. Madam Clerk, could you please take the roll? Stacy?

| Name | Vote |
|---|---|
| Stacy | Aye |
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Johnson | Aye |

Nearby result line: The motion passes 8-0.

### Roll Call Signal 3: Stacy? Sure, why not? Shadle?

| Name | Vote |
|---|---|
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Johnson | Aye |
| Simmons | Aye |
| Parker | Aye |

Nearby result line: The motion passes 8 to 0.

### Roll Call Signal 4: Madam Clerk, please take the roll. Aye. Shadle?

| Name | Vote |
|---|---|
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Johnson | Aye |
| Simmons | Aye |
| Parker | Aye |

Nearby result line: The ordinance passes 8-0.

### Roll Call Signal 5: Discussion? Madam Clerk, please take the roll. Stacy?

| Name | Vote |
|---|---|
| Stacy | Aye |
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Parker | Aye |

Nearby result line: The ordinance passes 8-0.

### Roll Call Signal 6: Thank you. Madam Clerk, please take the roll. Stacy?

| Name | Vote |
|---|---|
| Stacy | Aye |
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Johnson | Aye |

### Roll Call Signal 7: It's it's they're not doing anything unique with the structure it will look just like it does now just like any restaurant or any business or any office building will have a nice sign right on it and that was included...

| Name | Vote |
|---|---|
| Shadle | Aye |
| Sanders | No |
| Sellers | Aye |
| Klemm | Aye |
| Johnson | No |

### Roll Call Signal 8: Sellers. Aye. Johnson?

| Name | Vote |
|---|---|
| Johnson | Aye |
| Simmons | Aye |
| Parker | Aye |

Nearby result line: And the ordinance passes 8-0.

### Roll Call Signal 9: Aye. We'll wait a second for Alderperson Sanders. Sellers?

| Name | Vote |
|---|---|
| Sellers | Aye |
| Klemm | Aye |
| Johnson | Aye |
| Simmons | No |
| Parker | Aye |

### Roll Call Signal 10: I'm so sorry. He's absent at the moment. Sellers?

| Name | Vote |
|---|---|
| Sellers | Aye |
| Klemm | Aye |
| Johnson | Aye |
| Simmons | No |
| Ann Parker | Aye |

### Roll Call Signal 11: We have a motion made by Alderman Parker, seconded by Alderman Shadle for suspension. Ms. Clerk, please take the role on the suspension only. Stacy?

| Name | Vote |
|---|---|
| Stacy | No |
| Shadle | Aye |
| Sanders | No |
| Sellers | Aye |
| Klemm | Aye |
| Johnson | Aye |

### Roll Call Signal 12: Any other discussion on the ordinance? Madam Clerk, please take the roll. Stacy?

| Name | Vote |
|---|---|
| Stacy | No |
| Shadle | Aye |
| Sanders | No |
| Sellers | Aye |
| Klemm | Aye |
| Johnson | Aye |
| Simmons | No |
| Parker | Aye |

Nearby result line: The ordinance passes 5-3.

### Roll Call Signal 13: Any other discussion on the resolution? Madam Clerk, please take the role. Stacy?

| Name | Vote |
|---|---|
| Stacy | Aye |
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Johnson | Aye |

### Roll Call Signal 14: Sellers and Klemm. Thank you. Stacy?

| Name | Vote |
|---|---|
| Stacy | Aye |
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Johnson | Aye |
| Simmons | Aye |
| Parker | Aye |

Nearby result line: The resolution is adopted 8-0.

### Roll Call Signal 15: Discussion on the resolution. Madam Clerk, please take the roll. Stacy?

| Name | Vote |
|---|---|
| Stacy | Aye |
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Johnson | Aye |
| Simmons | Aye |

Nearby result line: The resolution is adopted 8-0.

### Roll Call Signal 16: Sellers. Aye. Klemm?

| Name | Vote |
|---|---|
| Klemm | Aye |
| Johnson | Aye |
| Simmons | Aye |
| Parker | Aye |

Nearby result line: The resolution is adopted 8 to 0.

### Roll Call Signal 17: Anything else? Madam Clerk please take the roll. Stacy?

| Name | Vote |
|---|---|
| Stacy | Aye |
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Johnson | Aye |
| Simmons | Aye |
| Parker | Aye |

Nearby result line: That bid is approved 8 to 0.

### Roll Call Signal 18: Thank you. Madam Clerk, please take the roll. Stacy?

| Name | Vote |
|---|---|
| Stacy | Aye |
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Johnson | Aye |
| Simmons | Aye |

Nearby result line: That passes 7-0.

### Roll Call Signal 19: Discussion on this approval. Madam Clerk, please take the roll. Stacy?

| Name | Vote |
|---|---|
| Stacy | Aye |
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Johnson | Aye |
| Simmons | Aye |

## Money Signals

| Amount | Context |
|---:|---|
| $4,000 | Alderman Stacey? If I'm not mistaken, I thought there was a square footage amount determined on the cost of a hanger. This hanger G is 80 by 100 and a hanger of this size at least is worth $4,000 per month. |
| $2,000 | If I'm not mistaken, I thought there was a square footage amount determined on the cost of a hanger. This hanger G is 80 by 100 and a hanger of this size at least is worth $4,000 per month. And so why is it only being... |
| $140,000 | And item number 20 is the adoption of resolution 202640. Could you please read this? Resolution approving an Intergovernmental Agreement with Freeport Park District for reimbursement of $140,000 in paving costs for Gl... |
| $349,885 | Streets will be reconstructed with the roadway paving. So this is for design engineering of water main replacement. This, this agreement is for professional engineering services, including construction engineering, st... |
| $16,000 | Oh, and the thing is, they are, this is every projection of every year that they do this? Well, as the equipment gets older, I'm guessing we're going to have more and more, you know, bills associated with making it re... |
| $300,000, | Well, as the equipment gets older, I'm guessing we're going to have more and more, you know, bills associated with making it ready for the next season. However, you know, as far as pavers are concerned, it's fairly mi... |
| $500,000 | Thank you, Your Honor. Fehr Graham submitted a DCEO reimbursement grant for utility sewer lining. The City has been investing nearly $500,000 a year in our sewer lining program, which is required by EPA, CMOM, that's... |
| $100,000 | Fehr Graham submitted a DCEO reimbursement grant for utility sewer lining. The City has been investing nearly $500,000 a year in our sewer lining program, which is required by EPA, CMOM, that's basically an infiltrati... |
| $1,604,723.40 | Thank you, Your Honor. The city has posted a bid for our street reconstruction program for Package B. We received three local bids, or three bids for the project. Fisher Excavating Freeport was the lowest responsive b... |
| $1,604,723.40 | Okay. There was a request and we need to incorporate this in the memos as we go with the other bidders. So the essentially staff is recommending approving this bid with Fisher Excavating for the amount of $1,604,723.40. |
| $2,479,388, | This was Package A, which includes Demeter, Benton, North Stewart, and also Water Main for those streets. The city received three bids, Fishers, Kelsey, and Helm. Fishers was the low bid at $2,479,388, and staff recom... |
| $105,777.93 | Aye. To zero and item 31 another bid bid opening on March 31st 2026 MFT crack ceiling for 2026 manager Boyer thank your honor every year as we pave roads a year or so later we need to go and do our first maintenance s... |

## Civic Object Signals

| Type | Evidence |
|---|---|
| Permit / Zoning Reference | This is a business that requires a special use permit due to the nature of its operations. |
| Permit / Zoning Reference | Most businesses do not require that special use permit. |
| Ordinance Reference | Item number seven is the second reading of ordinance 20-26-13. |
| Ordinance Reference | Ordinance amending chapter 14-48, erosion control permits. |
| Ordinance Reference | Item number 8 is the second reading of Ordinance 20-26-14. |
| Ordinance Reference | Ordinance amending Part 6, General Offenses, Chapter 660, Additional Hazardous Materials, Section 660-02, Definitions 05, Prohibition, and Adding Sections 09, Injunctive Relief and Administrative Hearing, Point 10, Access to Premises, 11, Notification of Discharge, 12, Notice... |
| Ordinance Reference | Ordinance 2026-14 is upgrading and making some changes to the MS4 stormwater permit similar to the Stormwater Permit, similar to the previous ordinance. |
| Ordinance Reference | And item number 9 is the second reading of Ordinance 20-26-15. |
| Ordinance Reference | And item number 10 is the second reading of Ordinance 20-26-16. |
| Ordinance Reference | Ordinance amending Part 10, Streets, Utilities, and Public Services, Title IV, Utilities, Chapter 1040, Utilities Generally, and Section 1040.07A and B, Connection Required Aligning with New Julie Laws. |
| Ordinance Reference | The Ordinance passes 8 to 0 And item number 11 is the second reading of Ordinance 2026-17. |
| Ordinance Reference | Ordinance approving a special use permit to allow adult use cannabis dispensing facility at 2725 Illinois Route 26, Unit A Thank you. |
| Permit / Zoning Reference | Staff received a special use permit and application from Batavia Wellness LLC to allow adult use cannabis dispensary application at 2725 Illinois Route 26 Unit A in a B3 commercial wholesale business district. |
| Permit / Zoning Reference | So this is about the special use permit. |
| Permit / Zoning Reference | Yeah, the purpose of that was to compare that this needs a special use, we need the dispensary needs a special use permit. |
| Ordinance Reference | Item number 12 is the first reading of Ordinance 2026-18. |
| Ordinance Reference | Ordinance amending Section 806.20 regarding non-licensee alcoholic liquor delivery services of the Liquor Codes. |
| Ordinance Reference | Item number 13 is the first reading of Ordinance 2026-19. |
| Ordinance Reference | Ordinance amending Part 4, Traffic Code, Title 8, Parking, Chapter 480, Parking Generally, Section 480.24D, Regarding Disabled Persons and Veteran Parking Designations. |
| Ordinance Reference | So then before you is the final passage for ordinance 2026-19, Alderman Shadle. |
| Ordinance Reference | Is the first reading of ordinance 202620. |
| Ordinance Reference | And item number 15 is the first reading of ordinance 2026-21. |
| Ordinance Reference | Ordinance amending Title 10, Employment Provisions, Chapter 290, Compensation and Benefits, Section 290.01e regarding classification plan to add a full-time information technology technician. |
| Ordinance Reference | So now before you is the final passage for Ordinance 20-26-21. |
| Ordinance Reference | Okay, item number 16 is the first reading of ordinance 2026-22. |
| Ordinance Reference | Ordinance amending Title 10, Employment Provisions, Chapter 290, Compensation and Benefits, Section 290.01. |
| Ordinance Reference | If there's no further discussion, Madam Clerk, please take the roll on ordinance 2020-2022. |
| Ordinance Reference | The ordinance passes five to three and item number 17 is the first reading of ordinance 2026 23 could you please read this ordinance amending title 10 employment provisions chapter 290 compensation and benefits section 290 point 0 1 d3 regarding classification plan to add part... |
| Contract / Agreement Reference | From the time of an in-house attorney, stopped tracking these agreements back in 2015 and until 2019, this was not done until Dovie began maintaining the contract spreadsheet. |
| Contract / Agreement Reference | A contract cannot be proven valid if unsigned, therefore the deputy clerk works extensively with repeated reminders to obtain signatures prior to filing resolutions. |
| Executive Session Reference | Some tasks are delayed by years, such as typing closed session minutes, which is five years behind, and some tasks are beginning to become delayed, such as minutes not being available at the next council committee of the whole meeting, miscellaneous licenses issued late, and F... |
| Ordinance Reference | Item number eighteen is the first reading of ordinance twenty, twenty-six, twenty-four. |
| Ordinance Reference | Ordinance Approving the City to Enter into a Second Addendum to Lease Agreement with Derek Squires for Airplane Hangar G at Albertus Airport Thank You Manager Boyer. |
| Ordinance Reference | We have a motion made by Alderman Klemm, seconded by Alderman Sellers to move Ordinance 2026-25 onto the next scheduled meeting. |
| Resolution Reference | And item number 20 is the adoption of resolution 202640. |
| Resolution Reference | Resolution approving an Intergovernmental Agreement with Freeport Park District for reimbursement of $140,000 in paving costs for Gladewood Drive. |
| Contract / Agreement Reference | Our estimates came up at about $140,000, and the Park District appears amenable to this at this time, so staff recommends moving forward with the Intergovernmental Agreement with the Park District for the amount of $140,000 to repave from Gladewood to Woodside Drive in the park. |
| Resolution Reference | Item number 21 is adoption of resolution 2026-41. |
| Resolution Reference | Resolution approving an agreement with Fehr Graham to provide construction engineering Services Related to the 2026 Streets Project. |
| Procurement Reference | Fehr Graham Design permitted and bid the water main replacements along with the street reconstruction for Demeter, Benton, Concord, and North Stewart. |
| Resolution Reference | We have a motion made by Alderman Sellers, seconded by Alderman Klemm for the adoption of Resolution 2026-41. |
| Resolution Reference | Item number 22 is the adoption of resolution 2026-42. |
| Resolution Reference | Resolution approving an agreement with Fehr Graham to provide construction engineering services related to the 2026 street projects. |
| Contract / Agreement Reference | So staff recommends moving forward with this agreement with Fehr Graham for $265,000 for construction engineering contract through this construction season. |
| Resolution Reference | Item number 23 is the adoption Director of Resolution, John, John, John, John, John, John, John, John, John, John, Number 23 is the adoption of Resolution 2026-43. |

## Question Signals

- Any discussion on the ordinance?
- Discussion on the ordinance?
- So now, any further discussion on the ordinance that's before you?
- If it has something to do with this ordinance for the FOIA officer?
- Where would the funding come from for such a position?
- Why is it that the city is paying for gas and electric when the most electric we use is letting up the garage door to take out the equipment and to put it back in?
- Where, after April 1st, do the equipment?
- Why, if our equipment is not staying in that hanger, are we paying for the gas and the electric?
- Any other discussion on the ordinance?
- Discussion on the resolution?
- Who's requesting for this reimbursement is it the city yes there's there's a map included with your packet if you know I just wanted to hear you talk right now because I'm just wondering when you when you talk in reference to staff who are are these people...
- No, who is the staff?
- Who is staff?
- So why can't you just say city boyer as opposed to staff?
- I am your staff, okay?
- Any other discussion on the resolution?
- So, discussion on the resolution, Alderman Sanders?
- Because I don't want us to experience those water breaks like Any other discussion on the resolution?
- Does that come with the vehicle, equipped with the vehicle itself?
- So how old is the van itself, I mean the vehicle itself, I mean is it going to be able to withstand the longevity of the camera?
- I believe the other bidders, and Darren, correct me if I'm wrong, obviously Helm bid on this one and who else bid on this?
- March 24th, 2026, Street and Water Main Projects for 2026 Package C. Manager Boyer?
- Our utility team, operations staff, plant staff, and John Lievenstein and the utility field crew, billing office, clerical staff, and communications staff, and supporting personnel moved quickly to identify the break, manage system pressure, reduce water lo...
- The school district will get a notice, a call?
- Is there any other public comments?
- Any other public comments this evening?

## Low-Confidence Transcript Lines

- It's it's they're not doing anything unique with the structure it will look just like it does now just like any restaurant or any business or any office building will have a nice sign right on it and that was included in the packet and I think that you can...
- Alderman, Alderman, Alderman, Alderman, Alderman-I don't think we should have a department that is hoarding all of the FOIAs that are and complaints that people are making throughout the community.
- Who's requesting for this reimbursement is it the city yes there's there's a map included with your packet if you know I just wanted to hear you talk right now because I'm just wondering when you when you talk in reference to staff who are are these people...
- There so that one it was my mistake there was a vote taken it was five to three there I should have asked that triggers the mayor calling just like on the other ones there anytime half the council votes in favor of something then the mayor is allowed to vot...
- Item number 23 is the adoption Director of Resolution, John, John, John, John, John, John, John, John, John, John, Number 23 is the adoption of Resolution 2026-43.
- Our utility team, operations staff, plant staff, and John Lievenstein and the utility field crew, billing office, clerical staff, and communications staff, and supporting personnel moved quickly to identify the break, manage system pressure, reduce water lo...

## Internal Extraction Counts

These counts are included for QA and pipeline observability. They should not be read as proof that a category was absent from the meeting.

| Category | Count |
|---|---:|
| Action-like signals | 40 |
| Roll-call blocks | 19 |
| Money references | 12 |
| Civic object references | 45 |
| Question lines | 26 |
| Possible people detected internally | 35 |
| Low-confidence lines | 6 |

## Extraction Notes

- This artifact is intentionally generic across public meeting types.
- It may miss actions, votes, speakers, topics, or context.
- It may include false positives caused by transcription errors.
- Empty sections mean no matching lines were detected, not that the event did not happen.
- Money references are transcript-derived and should not be treated as verified amounts.
- Important claims should be verified against the original recording and official meeting records.