Are you doing good? You're working at home. You do a good job in that.
Oh, yeah? Yeah.
Oh, okay. Thank you.
Because we want to keep you there.
Yeah? Maybe some of you, not all.
No, I like you there.
and others.
So, I think going on.
Somebody told me to give this to you.
Okay, it's six o'clock. Pastor Justin, could you please give the invocation this evening?
Good evening, Madam Mayor, Council, and everybody with us tonight. Would you please pray with me?
Lord God, Father, Son, and Holy Spirit, it is in you that we live and move and have our existence, the very breath of life, as well as the unique gifts and abilities that characterize each one of us.
You have made us and so we are yours, not our own, in life and in death, in body and soul.
So Lord you have provided and set in place whatever powers and governments exist, you've placed a calling on each one of us sitting here tonight and gifted us with the ability that we have to carry out those callings and so you encourage us to turn to you for wisdom and strength and you are kind to hear and answer our prayers generously and so I pray for this council tonight for its work but also
We ask that you move the city to the side of the street and move outside of these doors for our city workers across each department, especially with the cold weathers and the difficulty that brings and for first responders throughout our city and our county and Lord we ask that you move each one to call upon your name for help and safety and wisdom for strength.
and
Karros, even in these council chambers, as we might have differences of opinion, even
strong differences, but we pray that you'd help us to have respect in regard for each
other.
So we seek your grace and your forgiveness that you alone can grant and that that would
pour out of us towards one another.
So we pray that you would help us tonight.
We ask in the name of your son.
Amen.
Amen, amen.
Thank you. So now we'll officially call this meeting to order. Madam Clerk, could you please take the roll?
Mayor Miller? Here. Alderpersons, Klemm? Here. Monroe? Here. Simmons? Here. Parker? Here. Stacy will be
marked absent for the moment. Shadle is absent. Sanders? Here. And Sellers? Yes. We have a quorum.
I'll entertain a motion to allow Alderman Stacy to attend remotely. Is there such a motion?
Is there a second? I'll second. We have a motion made by Alderman Monroe, seconded by Alderman Simmons. Any discussion? Madam Clerk, could you please take the roll? Simmons? Aye. Parker? Aye. Shadle is absent. Sanders? Here. Aye. Sellers? Aye. Klemm? Even though everybody voted against me coming in, I'll vote aye.
Monroe? Aye. The motion passes 6 to 0. So then at 6.03 Alderman Stacy is attending
remotely. So if you could please stand for the Pledge of Allegiance led by Alderman
Simmons.
Nation, Underground, Indivisible, with liberty and justice for all.
Item number one is approval of the agenda, however, we will not be having executive session
tonight.
Is there a motion to approve?
So moved.
Second.
We have a motion made by Alderman Monroe, seconded by Alderman Sellers.
Madam Clerk, could you please take the roll?
Simmons?
Aye.
Parker? Aye. Stacy? Aye. Sanders? Aye. Sellers? Aye. Klemm? Aye. And Monroe? Aye. The motion
passes seven to zero. Item number two is the approval of the minutes from the regular meeting
on February 3rd, 2025. Is there a motion to approve? So moved. Second. We have a motion
made by Alderman Klemm, seconded by Alderman Sellers. Madam Clerk, could you please take
Simmons, Parker, Stacy, Sanders, Sellers, Klemm, Monroe. The motion passes 7 to 0.
Item number 3 is public comments. We have one signed up for item number 5, Steve Carroll.
I'm Steve Carroll. This is about street lights. So apparently we're still talking about it and I would like us to stop talking and act on it. At the last council meeting I talked about the poor lighting and the multiple reports of shots fired over the years on Oak where I've lived for the last 47 years. Last month there was gunfire
15 feet from the north side of my house, and this was about 930 in the evening.
Prior to that, there's been shots fired on the 1200 and 1400 block of oak. Sandwiched in between
the 1400 and 1200 block of oak is the quarter of Empire and Oak, which is very busy during school
hours and after school events. There are school buses going through that intersection,
and Stopping on multiple locations on Oak.
There are children walking to and from school
during school hours and during school events.
That area is very dangerous, but I have every confidence
in the Freeport Police Department to do their part
to keep that area safe.
I wish I could say the same thing
about the Freeport School District.
They've been made aware of the situation,
but I frankly doubt their ability to do much of anything.
At the last council meeting, I listened to Joy Sellers
who lives up the street from me,
tell us how safe it is where she lives
and how adequate the lighting is.
I have no idea why she would say that
when over the years there's been multiple reports
of shots fired and two homicides near where she lives.
The last one was 13 months ago,
just three houses from her residence.
Disingenuous is the kind euphemistic word I will use here.
Apparently, I'm the only one on Oak drawing gunfire.
It's obvious that Joy Sellers has turned her back
at our neighborhoods, and maybe our neighborhoods
should turn their collective backs on her.
and
that concludes public comment. We will move on to item number four which is the consent agenda. The consent agenda is considered to be routine in nature and acted as one motion. Unless there's a member of the council that would like to have something removed for further discussion.
Cushing. Seeing none, the consent agenda consists of approving to receive and place on file the
boards and commission minutes from the Foreign Fire Board of Trustees dated December 12, 2024,
Liquor Commission January 9, 2025, Building Permit Reports of January, as well as the
Fire Department reports, the schedule of regular meetings for the City of Freeport for 2025,
the CDBG Housing Rehabilitation Grant Report,
dated December 12th, 2024, and February 14th, 2025.
Approval of the finance bills in the total
of $1,318,015.77, the approval of payroll
for pay period ending February 8th,
in the total of $669,111.
$669,159.49 and also the Cash and Investment Report and the Finance Department Report for
December 2024 and the Adoption of Resolution 2025-21, which is corrected renewal of agreement
invoice with Locality Media first due for the Fire Department Record Management Software
and Modules.
Is there a motion to approve?
So move.
Second.
A motion made by Alderman Sellers, seconded by Alderman Klemm.
Any discussion?
Madam Clerk, please take the roll.
Simmons?
Aye.
Parker?
Aye.
Stacy?
Aye.
Sanders?
Aye.
Sellers?
Aye.
Klemm?
Aye.
And Monroe?
Aye.
The motion passes 7-0.
discussion regarding upgrading streetlights. Manager Boyer. Thank you, Your Honor. Just to kind of update Council on where we stand with this and specifically in relation to observations and requests by Alderman Stacy, the discussion around streetlight improvements has been going on for some time. 2021, the streetlight improvement project provided brighter lights with lower operational costs through a grant from ComEd that was for the downtown lighting.
Grant eligibility and recent success includes, essentially we've been looking for a similar grant and applying for anything available through ComEd for additional lighting in the city.
So city staff has been working since 2022 to qualify for another grant.
Recently the city was awarded a new ComEd grant to fund community lighting projects. That's the Select Communities Grant.
Grant. In addition to that, some of the large trees in the parkways tend to shade out light
from street lights inhibiting their effectiveness. So in the previous years, but especially last
year, forestry was trimming trees along major street and corridors where we were doing street
renovations. So that includes Adams, Oak, Iroquois, and Ridge just as an example, but
that improved the street light visibility to some extent.
forward, we're looking to deploy our new plan, which is deploy brighter lights in law enforcement
advised areas that require additional illumination. So these were areas that were identified by
law enforcement as trouble areas that would certainly benefit by increasing the lumen
output. Those include the 700 block of South Kenwood, 700 block of South Float, 300 block
Black of East Pleasant, 500 Block of South Carroll, 400 Block of South State, Broadway
at Locust and Walnut, 500 Block of South Chicago, the All-in-One Convenience Store in Locust,
South Chicago Avenue in Frank, 1200 Block of South High, and 1130 South Galena.
In addition, as Mr. Carroll just noted, Oak Street as well, we're working toward getting
that taken care of.
So recently we had a Public Works meeting to review and discuss the street illumination
improvements and address immediate needs while continuing to work with ComEd on the newly
awarded Select Communities Grant Plan.
So our first steps are to replace lower lumen lights with brighter lights currently available
at the Public Works Inventory.
These were lights that were recycled during the Chicago Avenue streetscape project and
we have some on hand that we can deploy right away so we'll be moving forward on that.
also replaced street lights on Police Shenberger's concern areas and that would be I think we've
got about 22 in inventory and we need about 84 so we're going to be looking for and those
fixtures are fairly expensive so the total cost is going to be including oak is going
to include something like about $40,000 total for the fixtures and installation costs.
So we've got ownership and collaboration, street lights are owned by ComEd requiring
Stegick and Co. we are having direct coordination and public works Directorunes
have initiated discussions with George Galrap and moving forward with the meeting later this week
to nail down plans there, mieć be scheduling a meeting shortly.
Funding and grants so the higher wattage fixtures do not qualify for the
standard grants we have received already so there will be a cost impact to the city.
if funding is delayed we will do what we can with the lights that we currently have
We're looking at the new fixtures. We did not include it in last year's budget, so we are going to need to make a decision on what we're going to do in terms of funding. However, I'll bring that proposal to you when we get closer to that point.
Miller. Anyway, in addition, so we've got, we can add those brighter fixtures to some
areas. However, it may also draw attention from other areas of the community that feel
that they need brighter lights as well. So that's a consideration we're working with
right now. And then, of course, what that financial impact is, whether that is just
the cost of the fixtures and the additional electricity costs, where that'll come from
and when if that will be moved on through the ComEd bill. So our current estimated cost for what we've just discussed, which is the areas that are identified by Police Chief Shenberger and also Oak is above $45,000. These are essentially the electricity is also going to go up to some degree. And right now we have about 10,000 allocated in the street light repair budget. So we're going to
need to figure out where those funds are coming from.
So we may require the use of emergency funds
to make that happen.
Ongoing electrical expenses and things
will have to be budgeted for the future.
And we're not completely sure what those costs would be,
but it'll depend on the number of lights we deploy.
So that's kind of my update on where we stand with the street
light update.
I have a question.
Alderman Sellers?
She can go.
Okay. Alderman Stacy?
Yes. Is this a grant or is this discount?
Alderman Stacy, could you repeat that?
Yes, is this a grant or is this discount?
So right now we're working with Comet on the grant. We haven't fleshed that information out completely.
What I'm suggesting tonight is that we've got about 22 lights in inventory to go ahead and deploy those as soon as possible
and then work through the grant process to get the remaining of those, I guess that would
be about 60 replaced.
Okay, will we be using the 20,000 that's in alight funding escrow and the 23 that was
from the other job that Darren Steagall saved $2,300.
I'm not positive of what you're saying there.
Could you repeat that, Alderman, Stacy?
The funding.
Will we be using the $20,000 in the LIGHT funding that we already have?
We have 10,000 budgeted in this year's budget for light repairs.
And Alderman Stacy, that's for light repairs, not light replacement.
We could, I mean, that's what it's in the budget for, so it's a matter of where the
council wants to take it from.
Okay, but the 20 went down to 10, is that what I'm understanding?
The budget was approved in December with 10,000 in this specific line item, so we'll be
We'll be having to look at other line items, or looking at current fund reserve to pay for
this.
Okay.
Alderman Sellers, did you have- Yes, I know that you had said a little bit
about other neighborhoods would probably want lighting and stuff, are we going to try to
and I. And we did that like a program like we did with the streets and broadened it out
and Darren came up with a plan on how we can get lights for everybody all over. Or how
are we going to, have we looked into that yet or no?
Right now we're addressing the emergent request. I'm not sure where we're going but I do know
there's lots of parts of town that don't have really any lights to speak of, more of rural
Cross-Sections, so certain wards don't even have poles every 1,500 feet or so.
They have like one in a corner and there's not very much lighting in certain neighborhoods,
so that could get very expensive because of the fact that the poles don't exist, but just
to answer your question, we're doing what we need to do right now to deal with the issue
at hand.
Darren, did you want to add to that?
Wait a minute.
I'll clarify the money portion of it. So the 23,000 that we saved at the last meeting in that bid, that's water and sewer, CIP money, so by ordinance, it can't be changed.
CIP money so by ordinance it can't be moved to the lighting program. The $10,000 that's
budgeted for light repairs, if we spend it on this program we won't be able to replace
or repair any of the light ballasts that we currently do. So that would, I guess my suggestion
is if we move forward with this it's going to have to come from emergency funds just
like if we had another emergency that wasn't budgeted. That's where this funding will end
Alderman, Alderman, Alderman, Alderman, Alderman
Whatever the initiatives are right now when we start talking about the lighting program and things like that.
Are we scheduling and estimating time and date when we start these processes, when we start these procedures of getting these lighting started?
and I have been working on it. Whatever we have, that we can get in place and start the program, get it started. I don't want to hear that we're still working on it. This guy came up here twice already making a complaint about Oak Street. And so I have not heard any feedback in regards to when we're going to get started. We have looked into it.
and we have done a survey to actively be, to expedite anything of that kind of concern
because I want to see us doing something, talking about it, because that is a priority.
And where is it on the priority list? And I wanted to know, since we're getting this
and I are going to be talking about this thing together. Are we prioritizing anything? That's
the whole thing, to get this thing started. So I'm just looking for the active part of
the progress that we are stepping into and we have an estimated time and date. We're
not going to prolong this for a year or two years. We want to give the citizens an absolute
and others.
We are going to have an absolute kind of estimated time that we can get started and start this
process.
Alderman Klemm?
I think we ought to stop and back up a second here.
We don't even know what we're going to do yet or when we're going to do it and if the
lights we've got to work to do it.
And when it was mentioned about other places in town that need electricity or need places,
yes, there are some.
Do we need to go where we're specifically having problems? The answer to that is 100% correct. There's no ifs, ands, or buts about it.
But you've got a process that you've got to go through to figure out what you're going to put lights where, where they will fit to the ones that we have.
Wait a minute. No, I don't need you to do that.
Alderman Sanders, he has the floor.
Don't say a damn thing. It's time you sit back and listen.
No, I'm not going to sit back and listen.
and George is incorrect. Alderman, Sanders, you do not have the floor. I know. Alderman,
Klemm, do you have something more you would like to say? No, I would just like to say
first you have to have a plan before you do something. Last time you jumped it and you
put a light in some place, the alderman that said you put the light in it said it wasn't
bright enough after it was done. So tell me what you are going to do to solve the problem
before you do it. Everybody is for doing it, but you have to figure out what you need to
Alderman, Monroe, Manager, Boyer, I would imagine we'd get started on it probably by the first April there about Darren, so the one thing that everyone has to keep in mind at the council level is the city of Freeport doesn't own the poles or the lights on these streets.
Commonwealth Edison does so we can't do anything without their direct permission so we can talk
about this and we can move it forward and we need their assistance to actually install them or give
us at least permission to do them because they're live lights so we can't send our crews out to just
change these lights out so it's a process and it's not going to happen tomorrow it's not going to
We were able to get the one light changed at Iroquois at that intersection as a favor from Mr. Gullwrap. We pushed that forward and I'm not saying that we can't get this done because we have 22 of the 25 lights in place for Oak Street. We actually have them. We're not sure that they all work, but we have them in the warehouse. But again, we will not and cannot move forward without their
Weeks, and Retired Mayor, Jerry R. Ransol.
We can't be out here on a public meeting without the
direct permission because they own the poles and the lights.
We only pay for the electricity.
Alderman Monroe?
Thank you, Madam Mayor.
I think time is something that's passed by, four years worth.
Since I've been on the council, we've been talking about this.
We've been asking for more lights.
We've been asking for better.
and others.
So time is of the essence now.
We've been dragging our feet from the previous Public Works Director, who's now the City
Manager, to the new Public Works Director, and we're asking for movement.
We're asking for something to happen.
And while I agree with you, the lights belong and the poles belong and the power belongs
to Commonwealth Edison, there are other options available to improve the lighting in some
and others.
So, I think, as a council, what we're all asking for is a place where we can put in
some of these areas, especially where there's no polls existing, where we could put in polls
that have 24-hour guaranteed uptime, 365 days with solar power.
They're out there.
Are they expensive?
I have no clue.
It's not my job to look it up.
But I did get two calls after we talked about this in the last week from companies that
want to pitch these services.
Fowler, and I think it's a plan that's put to paper much like you did with the roads,
which was exactly what we needed and what we wanted.
And it allowed us to then start attacking the problem in a systematic way.
We knew the cost, we knew the timelines, you know, we could come up with a plan.
And I think that's where we're kind of sitting right now, is we need that plan to kind of
move forward so that we can say, okay, well, maybe we need to kill this in the budget because
and others.
This is a higher priority.
This is that need versus want conversation that we'd never want to have here.
We just want to buy, you know, $1.5 million pieces of equipment and not have real conversations
about what the community needs.
And there is, without a question, he comes here all the time talking about gunshots in
his neighborhood.
We've got the same streets, it's the same areas.
We've got to give the police department a fighting chance.
We've got to give the community a chance and we've got to come together and come up with
a solution and it may not be what we want, but it's what we need and I think we've got
to bring that together.
I think it's simple to just work together, come up with a plan and you'll get seven or
eight yeses to come up that will back you on this, but we've got, we can't do that.
That's not our task.
We don't know how much each one of these costs.
We don't know how much time.
We don't know how long it takes ComEd.
We need your help.
And that's what I think we keep asking for
and why this keeps coming up.
Darren.
So I agree with most of what you said.
With the one exception, we have had no vote or unanimous
or direction from council to put that plan together
because it's not budgeted.
So if we make that plan and council addresses us to do that, like they did with the street plan, we will absolutely do that.
I am afraid, to be honest with you, I agree with most of what you said.
The city of Freeport right now, while I agree the safety areas are a priority, we cannot afford to replace every light in this town.
And I think the taxpayers would be pretty upset with what that ultimate cost would be.
I did a little bit of research and so we'll give some facts here the lights were approved by City Manager Crow to be replaced and I believe it was 2018 and most of that project was done somewhere between the end of 2018 and 2019 those lights have only been installed for five years ComEd doesn't do any light replacement within five years
Fowler.
Any light replacement within five years.
That's their minimum.
You can't get any light changes out for five years at a minimum because I think that's
probably the lifespan of their fixture or the payoff of their fixture.
If we want to replace every light in town with increased wattage, that will be at 100% cost
to the city of Freeport because they only give the discounts or whatever you want to
call them, grants discounts or anything like that, for people that are reducing wattage
and saving energy consumption.
I did do the math, and I've said it up here two or three times at council. A new pole and
a new light are about $13,000 a piece to install mid-block, wherever we want to put them. Again,
we don't have those types of things in the budget right now, but if we get direction
that that's what we want to do, we will put those plans together. I'm trying to put a
stopgap to the safety stuff and move this safety priority ahead as quickly as possible,
but not every one of our partners work as fast as we try to do and, you know, when we're
dealing with larger companies like this, we have to give them time to be able to react.
Alderman Sellers?
Yeah, I wanted to say I do agree with, you know, a lot of the things that you said because
we have to give our, you know, police department a chance, we have to give us a chance to get
and DeRionne's.
They're all police chiefs.
We're all police chiefs.
They're all police chiefs.
We're all police chiefs.
So I'm sorry to say that, but I do think that, um, when the police department do their jobs
and get these people, we also have to realize there's another component.
There's the judicial system.
They have to not just slap their hands.
They have to do what they have to do to help us.
I'm sorry.
And if we don't do that, they're back.
So we're going to have repeated problems.
So we all have to work together.
and others.
So I do agree with, Chief, I'm glad you guys are out there doing what you do.
And it's not that I said that I feel safe because I don't live in fear.
So I'm sorry if I hurt anyone's feelings feeling that I didn't feel that I didn't feel compassion
because that's where I live.
So I have the passion.
But I'm saying I feel safe and have peace because if I see something, I'm going to say
something.
I have lights around my house, security lights.
We also have to chip in on that also as residents.
You know, we can look for the city lights and that's perfect and I know we need them.
But we also have to get spotlights around our house, a security camera around our doors.
We have to also tell what's going on in our neighborhoods and be a part of it also.
So, that's my take on that.
Thank you. Alderman Sanders. Yeah, I was, I'm listening to everything collectively and I'm listening to a lot of good things and it sounds like a lot of good detail information is coming forward.
My question is, and I like the fact that putting a plan in motion, and we have to be able to have the Council to begin to talk about implementing these plans that are being brought up.
And then we need someone in place to get these plans in motion.
and so we're talking about it great, great, great concepts, great ideas, great
understanding of how to proceed and things of that nature but we also need
that one startup and who is the person that leads us in those areas to give us
We need that individual and I'm looking for those people who are the people we have we as council have to look to to understand is there a strategic plan in place about these lightings? Is there a plan? I'm wondering if we're working on one. We should be talking about it constantly because just coming back to council is not going to be enough. We need to have a strategic plan.
and so each week bringing this thing up again we're back at square one all over again talking about the same subject so we need to be able to make moves get things started let's not be talking about it let's get it let's be about it and so I'm just one of those kind of guys who's going to say talk is enough we we we know what we need to do as a council we need to we know what we need to do as city manager public works
Whatever the case is, we're not collaborating together to get this resolution started and to get it resolved.
And so my thing is, where does the starting point start, who's in charge, and how do we begin to proceed?
Alderman Simmons, did you have something?
Thank you.
So before I do what I want to do, I would like to note that when we were all gung-ho about getting in on the grant to have a walkway put behind Highland that was going to cost us about $300,000, nobody mentioned cost, nobody talked about other neighborhoods needing sidewalks, it was never an issue.
So I would like to make a motion to direct staff to draw up a plan on what they plan to do with those 22 lights and additional, after we run out of those lights, what areas do you plan to hit by the March Cowl?
You want that plan before the March Cowl?
By the March Cowl.
I'll give them time.
I'll second that.
So we have a motion on the floor made by Alderman Simmons, seconded by Alderman Monroe as stated.
Madam Clerk, do you need that reset?
I have it, thank you.
Manager Boyer, did you have some input on that?
Darren?
Yeah, I'll ask or answer Alderman Sanders' questions.
The memo that was in the packet for tonight outlined who's in charge, what the plan is, and how we're moving forward.
and I are in charge. We're moving forward already. We started last Thursday with his direction. And after this motion tonight, we'll have it all together for you. I can't tell you how soon it will happen. And we're going under the emergency authority to fund the lights. You guys will just have to figure out how to pay for them.
Yeah, thank you on that. That's part of our job. And I'm sorry.
I'm sorry. I'm sorry. I'm sorry. I'm sorry. Thank you. So we have the motion. Is there any discussion on the motion itself about the plan for the 22 lights, et cetera?
Could we just restate the motion so they can hear it well? Sure. Madam Clerk, can you restate that?
The motion is to direct staff to study the best use of the 22 lights, come up with a plan even beyond the 22 lights.
and Stacey.
I believe Ms. Stacy had a question as well.
I'm sorry, Alderman Stacy, did you have something?
I did have a question pertaining to if Darren was saying we needed to make a motion to get it moving forward with the emergency clause, but now that Alderman Rachel has already made the motion, I guess I'm just ready for a vote.
yeah that's what we're that's our next step okay if there's no further discussion
madam clerk would you please take the role Simmons Parker hi Stacy I Sanders
sellers I Clem Monroe I the motion passes seven to zero item number six is the
First Reading of Ordinance 2025-10, could you please read this?
Ordinance Approving Zoning Map Amendment at 18 South Chicago Avenue, submitted by Mitch
Britto to examine the proposed zoning map change from a B-1-2 general retail business to a
B-2 limited service business district.
Thank you.
Director Duckman?
Thank you, Madam Mayor.
So staff received a request for a zoning, a petition for a zoning map amendment at 18
South, Chicago Avenue, and essentially what is going on here is the lieutenant started, I have a picture of the location up here on the map in case anybody was interested to see that, the lieutenant here started a dojo and essentially before checking with our zoning ordinance and came to us and said, you know, hey, I'm opening, I have this dojo, I need to get my certificate of occupancy,
and I don't have the zoning and so staff worked with the property owner to figure out a solution for this situation and the solution here was a zoning map amendment so currently it's zone B1 and it would need to be zone B2 in order to allow for this dojo that the tenant currently is operating.
Tenant currently is operating. So this went to our Zoning Board of Appeals on February 6, and it was recommended for approval of 5 to 0 with zero abstentions. And on February 13, it went to our Planning Commission with a vote of 6 to 0 with zero abstentions. And in looking at the zoning map amendment to go from B1 to B2, in line with our Zoning Board of Appeals and Planning Commission staffs recommending approval or moving this ordinance
to the next, for a second reading.
Thank you.
Is there a motion to move this forward?
Second.
Okay, we have a motion made by Alderman Parker,
seconded by Alderman Monroe.
Is there a discussion on this ordinance?
Alderman Stacy?
Yes, what is a dojo?
It's a, it's karate or it can be jujitsu karate.
It's essentially a martial arts studio.
Alderman Simmons?
You're going to have to speak into your microphone.
She said, or sorry, go ahead.
Just the difference between B1 and B2, I really could have asked him off to the side.
It's slightly more intense of a business use.
it essentially would allow for when this ordinance came out and was created the
writers of the ordinance thought that martial arts studios were more of an
intense use than per se a retail store so you would have to get higher zoning
less restrictive zoning to have a martial arts studio that's essentially
and others.
So there are a few uses that are more intense.
Alderman Sanders?
This is not on topic.
I just wanted to ask you something in regards to zoning.
I just wanted to make sure that I identify what areas that are supposed to get zonings
and, and recognize whether or not residential can also be considered as commercial zoning
when you, when, if, if it comes from a residential location, there's a, is there a difference
when a person wants to start a business in a residential area or, or whatever and is
is that considered where he needs a permit or need to be in the proper zoning locations?
I'm just asking that question in general because that question came up to me.
Sure. I think you can always do a home occupied business which essentially would be a small accounting firm,
person working for themself, maybe you're an architect, you're working for yourself, you're working out of your house,
Miller, Law Firm, essentially that's what you would call a home occupation business.
That's allowed, usually what happens is by the time you start having more than one client
at your house at one time, that's when you would fall, you would become more of an intense
land use and you would be required to, you know, get into, start your business in a business,
a business zone property, commercial zone property.
So the answer to your question is, our ordinance allows people to have smaller businesses ran
out of their house.
And if somebody were to call me, my advice to them is always, once you start having multiple
clients in your house, multiple times per day, that's when you really want to think
about transitioning to an office space or more intense.
Right.
Well, that was...
I'm sorry.
Okay, so actually, I appreciate you wanting to have a better understanding, but you are
and
Mr.
Miller.
I'm sure he'll pick up his phone anytime you want to discuss it.
Yeah, that's what I would do.
Totally.
So is there any further discussion concerning this Alderman, Monroe?
No, I'm good right now.
No, not discussion.
All right.
Can I make a motion, though?
We have a motion on the floor to move it forward.
Never mind.
Oh, never mind. Or actually, can I make a motion on this to suspend the rules?
You can do it as you want.
Sure, I'll do that then.
Is there a second to motion for the suspension of the rules?
Alderman Parker, so suspension of the rules is non-debatable and must pass by two-thirds majority.
And so, Madam Clerk, could you please take the roll on the suspension only?
Simmons?
Parker?
Parker, aye, Stacy, aye, Sanders, aye, Sellers, aye, Klemm, aye, and Monroe, aye.
The suspension of the rules passes seven to zero.
So then council before you is the final reading of this ordinance.
So if there's no further discussion on this, Madam Clerk, please take the roll on the passage
of ordinance 2025-10.
Simmons, aye, Parker, aye, Stacy, aye, Simmons, aye, Parker, aye,
Sanders, Sellers, Klemm, Monroe, and the ordinance passes seven to zero.
Thank you. Item number seven is the first reading of ordinance 2025-11. Could you
please read this? Ordinance approving hanger leases for A1, Dennis Miller, H1,
Alexander Glockler, J, Matt Van Bergen, L1, Ron Jansen, L2, Heritage Aviation, L3,
Lee, Tango34, LLC, L5, Paul Oda, L7, Pam Mannes, M1, John Eink, M3, Greg Manuel, M4, Ken and Paula Irwin, M8, David Hayes, and N10, John Staben.
Motion approved.
Second.
Is there a second?
Motion made by Alderman Klemm, seconded by Alderman Sellers.
Any discussion on this ordinance?
Alderman Sanders?
Yeah. I had to look at this carefully. There's not enough detailed information for the reason why we're bringing this ordinance to the Council at this particular moment.
It's all attached.
Yeah.
Okay.
Let's let him give his presentation, then we'll...Manager Board, did you have one?
It's going to be fairly concise. Last year, Council asked that we get these leases squared away. We
had a new lease format. Council approved the new lease format. We've been systematically getting as
many. I don't, I don't, hold it, let me cut you off since you cut me off while I was right into,
right in the middle of mid-sentence. Yes, I was cut off right in the middle of mid-sentence. I've
I never got a chance to complete my thoughts.
Okay, but he's just trying to help you.
No, no, I didn't ask for that kind of help.
I know what I want to actually say.
I don't need no support bracket or whatever.
Okay, then say it.
You have the floor.
Don't do that, Mayor.
Don't do that.
Well, actually, we were slightly out of order
and the attorney reminded me of...
No, I was talking.
I was in the midst of talking
and trying to get my thought out when I was interrupted.
That's what I'm trying to say to you.
you're not listening that's all but what I'm saying is I had an opportunity to
look at this this particular ordinance 2025-11 and I saw I was I was looking at
the disparities that was within those leases when I'm looking through them when
I'm looking through those leases the comparisons with those leases does not
and others.
We have not conformed with the whole process and who's signing off on these leases and
who's coming up with the detailed information about what's going to these leases.
We have not had an opportunity to revise any of that, any of the leases that are being
presented to us today.
And I'm like, this should not even be on the agenda to even talk about it until we have
and I have covered all of those areas of those leases and have the detailed information that we need about it because the lease does not sound like a read to me adds up.
It does not add up to me.
And so when I come in here and I need to have questions on it, I don't want to vote on something that is half vague, half been presented, and the leases are not fully looked at to be talking about these leases.
I understand they're there, but the comparisons from one hanger to the next one, it does not justify why certain lease amounts are being charged to certain hangers and not the other ones and we need to understand why that is and so that's the reason why I brought this up because I'm not getting full understanding of why we're talking about the leases when we have not been able to explain each, every item
and the reason why we're having disparaging amounts that are being produced within these leases.
That's all I need to know.
That's all.
Boyer, would you like to give your presentation?
would you like to give your presentation absolutely so the lease amounts are in
ordinance set by council those amounts were reviewed by council with the airport
manager who came to council and discussed that they were in line with
the region in terms of what they what the lease rates are and then we have
and I have been updating all the hanger leases with existing tenants who are already there
and already had signed leases.
All we're doing here is updating the lease form to more modern wording that has been
brought to Council and approved already.
Does that answer your question?
Not fully.
I want more.
I want more detail.
Okay.
I have a question.
This is kind of a formality.
these leases already exist and we're putting them on a new format at the same rate we have
currently because that's been deemed to be the correct amount and we're just asking for
approval on these leases, that's all. These people are already here.
Alderman Parker, your hand was up. Yeah, it makes sense to me and I want to make
a motion. We call the question and also to suspend the rules.
I just said I have a question.
Alderman Stacy did, she informed us that she had a question, but Alderman Parker, you got the floor and you made a motion to call the question there, but you need a second on that and a vote.
So we have a motion on the floor to call the question. Is there a second to that?
I second.
So my question means nothing at this point.
That's a good point, Dovie.
That's a good point because we only have a motion in a second
to move this forward right now.
So actually, thank you.
Yeah, so your motion's not ready yet.
But he did say suspending the rule.
So is that what you want to?
Yes.
OK, so you're-
So my question, I don't have a question.
We're in the middle of a discussion with the previous Alderman. We know you're there, Alderman Stacy. So we have a motion to suspend the rules. Do we have a second to that?
So we have a motion made by Alderman Parker, seconded by Alderman Klemm, to suspend the rules. Suspension of the rules is non-debatable and must pass by two-thirds majority.
So with that alone, Madam Clerk, could you please take the roll? And Alderman Stacy, we'll come back to you.
Simmons, Parker, Stacey, Sanders, Sellers, Klemm, Monroe, that fails, 1, 2, 3, 4 to 3.
So Alderman Stacey, you had a question.
Yes, I have a question. L2 and L3. Now I thought L2 and L3 was both heritage. Am I wrong?
Manager Boyer, do you know?
Let me refer to the leases.
We worked from the spreadsheet that we have on file that the airport manager reviewed.
I don't have the records in front of me.
Anytime we've spoken of heritage, we spoke of two.
Heritage Arrow is in 0, 1, 2, and 3.
Okay, well this says L-2 Heritage. That's Heritage Aviation. That does not say Heritage
Arrow. I believe it's a different entity. Okay, so I'm being told that L-2 and L-3 is the same.
Well, in parentheses, it says it's a different hanger. Can you see that? Tango 34 LLC just went
So, you're saying Rob, whoever is in L3?
B. Aherstich Aviation is not in L2 and L3. That is not my understanding. So, the ones
with names, are they individual names or is some businesses but their name is listed? If
If there is a business, it is listed. If there is no business, it is not listed.
Winslow.
Okay.
Thank you, Madam Mayor.
Why did we omit or black out the information of the lessee?
It's home addresses.
You know that you can find that information by the tail number, correct?
You can if you want.
I am going to black out personal addresses.
Okay.
Alderman Sanders?
Yeah, observing some of those leases when I kept saying that things didn't look right to me within those leases and my one question would be is why there's stenciling, writing with a marker pen or whatever the case is within the lease.
and others.
I don't know if it's the last moment or when that was cited, but I don't know the date,
when was that written into that lease, the lease has some kind of signature going on,
but there's no date to it, when that was put into a lease.
And I looked at that and I'm like, wait a minute, we can't follow this because the fact
I can even see where it is where the city does not have dates on the leasing that I can see.
This lease agreement was approved by council and drafted by legal council, Attorney Zito.
So the signature contract, you don't have to date your signature.
No I'm reading it.
and
Getting of the lease it says that the lease is effective March 1 that because
Both and the the date is
March 1 because that's put up at the top there now
You didn't have this lease goes into effect March 1
We didn't say that at the top and we typically then you date the signatures
Then it's the effective date is the the date that the second person to sign it
and so on.
So that's kind of format versus anything substantive.
Any further discussion?
Do I understand what Attorney Zito just said is that all these leases listed on the agenda
tonight will go in effect March 1st?
They're proposed. So they're drafted. So again, these are just draft leases that you guys need to approve there. But yes, as proposed, they would go into effect March 1, which is why on the agenda, they were being proposed to be presented to you guys for first read with a request to suspend the rules so that you guys could go to second read. And then if it was approved, ultimately, all that happened today, then we're obviously in February right now.
also then them starting March 1 would make sense but obviously if there's been
a vote to not suspend the rules these would have to go to the next council
meeting so we would have to just update the all these lease forms to change the
start date
and others.
So, I just want to change the start date.
So, is that your preference, Council, to change all these formats of...
If it's not approved until the third part...
If it's not approved by the Council, then yeah.
So...
Alderman Sellers.
So, would this stop them from working in those, what are these called, hangars?
I mean, would it stop these people's businesses or these people would have to move their airplanes or whatever?
From a practical standpoint, no, because we're talking about March 1 versus March 3.
I think that anyone would kick anyone out for for two days mostly says you would
just be a holdover in that situation for a couple of days there so. So is it
appropriate to ask again for suspension of the rules or can you not do that a
second time? If someone from the prevailing side because we're at the
same session so this would be like a motion to reconsider but we have
To my knowledge, these people are already in these hangars. Am I correct?
That is correct.
Okay, so we're not denying, delaying anything. They're already in them.
Correct. You're just adding to the clerk's work is what you're doing.
And the cost of postage.
Postage, if you don't do the suspension of the rules, these already have the dates of
the first, and the next council meeting isn't until the 3rd of March, which then means that
she's going to have to change all of these dates.
Okay, so it's just like a scratch out on the first and put the third, correct?
And then that has to be initialed by the party who has already signed.
This will add a lot of work.
and I understand what you're saying, Ms. Dovie. However, we've done it like this all alone.
They always have already been in there, existing, and it's something that we had to do. A vote
Well, that's where the motion stands right now to move it to the next council meeting.
My question was, do you want to reconsider the suspension of the rules so that way we
don't add unnecessary work to the clerk?
That was my only question.
Mayor specimen, also if that's the case if there's if someone wants to make that motion we'll move in that direction, Mayor,azaq Mayor
We'll also add postage I'll have to get initials from the other party. This is this isn't a tiny thing.
These cost like $1.50 to mail each one.
I still don't have an understanding on my question for L3.
Well, look what it says in the packet.
Okay, Mayor, I'm looking at it. So don't discredit my ability to see.
I'm not discrediting anything. It says who L2 is and it says who L3 is. They're not the same.
When I spoke with City Manager, I was informed that L2 and L3 are the same people.
Manager Boyer, do you have a response?
Alderman, Alderperson, I'm not aware of what you're referring to.
Alderman Klemm, did you have your hand up?
I was going to bring up for 50 years we never saw these and never had a problem and never
had hours of discussion and all you got to do is hold two people accountable for it.
Why did we change this whole thing? This is asinine to sit here and go through these and
we care less who is in them. I mean, all anybody is worrying about is X number of dollars rental.
Are they full? Are they taken care of? You have got a person who already manages the
and the airport. You don't have the commission anymore, but you've got a city manager that
oversees it. This is just a complete slow-up of everything, and we're sitting here now
going back to redo what we've already done. Don't get me wrong, I may be alone, but I
can't see where it makes absolutely any sense for us to go over these. We spent hours, not
and Robert.
Thank you very much.
I would like to thank the board of trustees for the opportunity to speak with you today.
We have just this time on every lease has come around.
Okay, so.
Well, it is, it is my desire that every lease don't even have to come to the council and
that they could be signed out by the manager of the airport.
Taylor, and until we get stable to a place where that can happen, it is what it is.
Okay.
So, is it the desire of the council to just move this to the March Council, or is it the
desire of the council to ask for another suspension?
Please indicate.
Manage, or I'm sorry, Alderman Sanders.
Yes.
it was before you made that statement or that comment are we in the business of
just making general commentary about a particular item on the agenda that
someone can just go off and start having commentary of his concept and what he
believes in without bringing any kind of solutions. If you're referring to me I just
I'm not talking to you, but I'm asking a question. You make sure you're all clear. It's not about making commentary on the subject of topics on the agenda. It's not your business to do that to us, preach to us. We're just as equal as you are, or maybe more, but the point I'm making is can you officially make commentaries like that during council without
Adding a question to it or why you're stating what you're stating?
Attorney Zito
Alderman Klemm was regarding the agenda topic about the airport leases. So from that standpoint, he was on point
He didn't have a question. He didn't want if he was just making a comment that was on point on the agenda topic there
So that said mayor you asked me where we at
Right now where we stand is there's a in a sec or
Ward to the next council meeting.
The motion to suspend the rules, if there
wants to be a motion to reconsider
the suspension of the rules, it has
to be made by someone on the prevailing side, which
was anyone who voted no on the suspension of the rules.
If no one makes that motion from the prevailing side,
then we move on to the next topic,
because this goes on to the next council meeting.
I'll make a motion that we move it on just to move it on.
Sorry.
That's already agreed on.
Oh, OK.
Okay, sorry, Clerk. Item number 8 is the first reading of Ordinance 2025-12. Could you please read this?
Ordinance amending chapters 1248 and 1252 of the Zoning Code of the City of Freeport concerning storage facilities and business and agricultural districts.
Thank you. Director Duckman.
Thank you, Madam Mayor. I put up the zoning map for the city so everyone can kind of see here and get a better idea of what this text amendment is proposing.
So our industrial, what's in purple here are our manufacturing districts, and what's in red is our business districts.
And then what's in yellow, I know Alderperson Sanders had a question earlier about residential zoning districts.
Fowler,
Storage, self service storage facilities, only to the areas in purple, which would be
your industrial, your manufacturing zoning districts. Currently, if you're in a B3 zoning
district, which many of these red areas are, not all of them, but many of the red areas
are going to be in your B3 zoning district.
What we've had is a variety of areas. Let me describe what we've had here, and as we
Zoning District. What we've had in the last year here is we've had an influx of self-storage facilities.
First one would be the old Moose Lodge on South Street across from La Petrona.
That got turned into an indoor storage facility, large area on a commercial corridor.
And then also most recently, also off of South Street along that same corridor on Eym Boulevard.
Sorry, take that back.
That's Rosentiel, off of Locust.
You have our CubeSmart there recently coming to town,
and they're in the process of doing another large expansion.
And so with that coming in, staff
has worked with our planning commission
and has really investigated this influx into our business
corridors of these self-storage facilities that
take up large geographic areas, don't offer much employment,
and certainly not a fit with many of our residential
slash shopping type areas,
especially along these corridors here.
So with that being said,
staff brought this text amendment to the Planning Commission,
which was held on February 13th
and it was recommended for approval by a vote of six to zero.
So in line with our Planning Commission,
staff is recommending approval
or this is an ordinance recommending moving this ordinance forward to the next meeting.
Thank you, Director Duckman.
Is there such a motion?
So moved.
Second.
We have a motion made by Alderman Klemm, seconded by Alderman Parker to move Ordinance 2025-12
onto the next meeting.
Any discussion?
Move on to item number nine.
Approving Retainer with Napoli and Skolnick for potential litigation of PFAs at Albertus
Airport.
Thank you.
Manager Boyer.
Thank you, Your Honor.
So as we've talked about in the past, the forever chemicals that are in the ground in
certain areas in Freeport, we've worked very diligently to get source water that is completely
free of these forever chemicals, and we've been very successful with that.
and the Polish iconic is our legal representation related to the class action lawsuit against
all the manufacturers of these forever chemicals.
And they've approached the city about representing us related to airports.
So this is a little different than what we did in the past, which was essentially source
water for the city.
This relates back to these firefighting phones and things in the past have been used on airport
Ferts, because they're very helpful in terms of extinguishing fires, fuel fires, that type
of thing.
At this time, staff does not believe there's actually any use of these at the airport.
However, it really doesn't hurt anything to be a part of this suit, especially if we,
as part of this suit, we end up doing some core samples and maybe there was something
there that no one knew about.
However, I think this just provides an opportunity and if there is a settlement, there's no guarantee
D., that it would exclude the City Freeport. So, staff's request is to move forward with
the agreement with the Police Shacklonek for the airport.
Is there a motion to adopt? So moved.
Second. A motion made by Alderman Seller, seconded
by Alderman Klemm. Discussion?
Darren? I just wanted to point out that I emailed
everybody the question at the last meeting was if we had had a test out there recently
and we've had one within the last two months with no detect.
Madam Clerk, please take the roll. Simmons. Parker. Aye. Stacy.
Sanders. Aye. Sellers. Aye. Klemm. Aye. Monroe. Aye. The resolution is adopted 7 to 0.
Item number 10 is the adoption of resolution 2025-16. Could you please read this?
Resolution ESRI, Municipal, and County Enterprise Agreement for GIS, 3 years.
Hello Council, this is the 3 year agreement for the GIS software that we discussed last
week at the COW.
We believe this will greatly improve the record keeping, drafting, and field reference of
Field Staff, as well as make for a valuable project planning tool, and we recommend moving
forward this agreement. Any questions?
Is there a motion to adopt?
So moved.
Second.
Yes.
We have a motion made by Alderman Klemm, seconded by Alderman Monroe. Discussion? Alderman Sanders.
He asked a question.
Yeah, but he...
I was on it.
He needed to have...that wasn't the right protocol, so...
Second front.
Oh, okay.
The right protocol. So did you have something? Yes. Alderman Sanders. Yes. Let me have my
thought before I spill my beans. Do you have a big enough staff to incorporate this GIS
County, or GIS program. Do you have a big enough staff that can do an effective job of
running that particular program? Do you have the quality people or the people that has
the proper training to run that particular software program and how to make sure that
and others.
So, I think that data is not tainted in any way, shape or form.
Do we have people like that?
Are we working on it or do we have people on staff that is looking into it or to increase
the staffing that is going to be required to do this complete study of all that data
information?
Yeah, so I think the IT department has the ability on the back end, like between me and
We have something like 30 years of experience in GIS and then the IT systems.
Most of the training will have to be done for like the field staff and other office people
who are using the software.
As far as ensuring the data, since it's a, think of it as a map of the database behind
it, we can set data integrity rules on it to where maybe a person in the field types
in the information, a date when an inlet was cleaned or something.
We can monitor that and check it in.
So there's like a secondary check on that data
before it enters the live system.
Oh, okay.
Okay, thanks.
Yep.
Darren?
So the beauty of the data that Kurt's talking about here,
so we already have a program,
this would expand it greatly.
Right now we're overusing the program
that we currently have,
the GIS, the IT department, and the utility chairs.
We use this data every day for Julie locates,
for design plans for NICOR, ComEd.
We supply the information in the area they're working
to make sure that they're not damaging our utilities.
It also goes hands in hand with our projects
that Fehr Graham does for the city
because we use GIS to locate everything
and we can update that data to Kurt
with the expansion of the system
and it can be automatically updated in their system
after he approves it.
So it'd be a lot more valuable data for the city.
We've already invested a ton of money
in GIS systems over the years.
That's how Kurt actually got his start with the city
was a grant program to build GIS and he expanded it.
So we, for a town our size, we have a very good GIS system
but again, it was meant for one user when we got it.
We currently have probably eight plus people on it.
and so we're overusing the system that we have now
and what he's proposing will have a lot more data for us.
Alderman Sanders.
Yeah, very good, Darren.
I didn't see that coming,
but it's good to know that that's out there,
that we have those type of people in place,
that we can continue to do surveys and studies
that will improve our data consumption and strategy,
how we're gonna be planning.
One of my thing was is what you brought out to us, whether or not anything else that that GIS will do for the city.
I know you can't explain the whole program, but I'm talking about the significant parts and what you brought to my understanding that that is part of the equation
doing these real high quality studies of whatever project programs that you're
doing for the city and that we have the proper staffing to make sure that we're
providing proficiency throughout the city. I appreciate that. Thank you.
If there's no further discussion, Madam Clerk, please take the roll.
Simmons, Parker, Stacey, Sanders, Sellers, Klemm, and Monroe. The resolution is adopted 7 to 0.
Item number 11 is the adoption of resolution 2025-17. Could you please read this?
Resolution adopting the Northwest Illinois City Council.
We have a resolution adopting the Northwest Illinois Safety Action Plan as a part of participating in Stevenson County's application to the U.S. DOT Federal Highway Administration Safe Streets for All or SS4A grant.
Thank you, Darren.
So we discussed this at the COW last week. This is simply a resolution stating that if the county moves forward, when they move forward with the project that's already underway, if there's any implementation money, Freeport would be part of the planning to use that implementation on the project.
We have a handful of draft projects.
It's all in draft mode at this time
that could or could not be included in the program.
So again, this resolution is just uniting fronts
to show that we're part of the program
and we want to be part of the program.
We've already put a lot of time and effort into that program
to make sure that when implementation comes
that we would get it.
So this is just the council approval to be part of that.
There is no financial for this.
It's just a resolution approval.
is there a motion to adopt? Second. The motion made by Alderman Klemm, seconded by Alderman Sellers. Discussion on the resolution? Madam Clerk, please take the roll. I have a question. Okay, Alderman Stacy.
Yes, is this what the guy spoke about, Matt, I believe, what's his name?
No, it is not. This is a separate program that the city is a small part of with six other counties. The program that Matt talked about is very similar to this, but that one is only focused on the City of Freeport, only no other partners in it.
Okay, so can you tell me like who are the partners in this one?
Sure. I might not get them all, but it's Stevenson County, City of Freeport, Lee County, Joe Davies County, Ogle County, and I believe there's one more, Carroll.
And Whiteside.
And Whiteside. So those are all the partners in there. They're going after, you know, it's a giant traffic study. We started our project with the county, they asked,
With the county they asked us to be part of it and then we realized the potential for Freeport could be a lot bigger that's why we went and started our own plan to see if we couldn't get more implementation money for the City of Freeport.
Okay, so I understand that there's no cost up front. But in the long run, if this was something that the city chose to be a part of, what are we looking at?
there was no cost for this study which is what what this program was we had no
involvement in any cost or fee for it they just asked us to be part of the
process in the county and if there's implementation money we'll have to see
what those rules are at the time it may be 80-20 for a project it might be 90-10
it might be a hundred percent based on disadvantaged community status but we
We won't know that until there's an offer, and with the current President, some of those rules may be changing along the way.
Okay.
If there's no further discussion, Madam Clerk, please take the roll.
Simmons? Aye.
Parker? Aye.
Stacy? Aye.
Sanders? Aye.
Sellers? Aye.
Klemm? Aye.
Monroe? Aye.
The resolution is adapted 7-0.
Item number 12 is the adoption of resolution 2025-18. Could you please read this?
Resolution approving audit engagement letter with Lauterbach and Amon to provide auditing services to the city.
Thank you. Director Richter?
Thank you, Your Honor.
In January of 2023, the Finance Department issued a request for a proposal for auditing services for the fiscal years of 2022 and through 2026.
On February 6th of 2023, City Council approved the bid from Lauterbach & Ehman.
Past practice has been to obtain multi-year proposals during the RFP process.
However, individual engagement letters are signed for each of the fiscal years to be audited.
Lauterbach & Ehman's fees for the City's 2024 audit year are $44,100.
Sanders, this is a 3% increase from 2023.
At the time of the RFP, the communities of Rockford, Rock Island, and East Moline all
gave positive responses in favor of Lauterbach and Neyman's performance.
In addition, the City of Freeport's 2023 audit was prepared accurately, on time, and all
interactions were professional.
Their team is very experienced in the area of municipal government.
The purpose of an engagement letter is to define the scope of the audit, specify the timeline
of the audit and related deliverables, define the fee arrangement, and outline the auditors
and management's responsibilities.
The strategic plan alignment here is responsive and efficient government and staff request
approval of the fiscal year 2024 engagement letter from Lauterbach and Eamon.
Is there a motion to adopt?
So moved.
We have a motion made by Alderman Parker, seconded by Alderman Klemm. Discussion on the resolution. Alderman Sanders.
Yeah.
We're, we're, we're, okay, approving an audit and engagement letter with this particular agency.
How long have the city been involved with this particular agency?
We have been involved with them on this agreement since 2022, so the audit for 22 and 23 were
done by LNA, Lauterbach and Neyman.
We also did work with them previously before our past auditors.
Our past auditors were Whitley and Lauterbach and Neyman were here 2016, 2017.
I'm sorry to have to look up the dates, but they had been here before.
Yeah, well do we make a practice of using the same auditors every time an auditing session
takes place? And do we? And I understand this last one that you were referring to do a full
scope of the whole auditing process. I just wanted to find out how involved are these
Auditors, into the whole lucrative of the city, and the whole business of the city,
and who is pointing directions to auditors, who is giving them their guidance to where
to look and do the auditing surveys and things of this nature, who is the individuals that
do that to help them through the process.
So kind of two things here, the GFOA, which is my professional organization, one of their
best practices is to be with a certain auditor at least five years.
You don't have to be, it's just a guideline, but it's a best practice.
As far as who directs them, they have their own guidelines and requirements when they're
We're doing an audit. Now, as far as, I mean, I give them what they ask for, me and my staff.
They come to me and want to see accounts payable, they want to see payroll, any of that, we
give it to them. But they are, they have their own standards and guidelines that they need
to do in order to perform the audit. That's not dictated by me.
Yeah, could you submit that to Council of what their tasks, what their tasks are, that we can do some observations
ourselves in terms of how they're doing their practices, as far as auditing is concerned. I'd like to see us be able to
indulge, engage our auditors who are auditing the City of Freeport, especially in this administration. I'd like for us
and others.
We have to be able to be more detailed in what they're doing and how they're going about
doing their task.
I just want us to be more informed is what I'm getting at.
Some council people are not okay with just auditors showing up and we don't understand
the whole process of it.
and some council might be fine with whatever they do or say, you know, all of us are not
the same.
And so I'm just asking for a demonstration of a soft task of what they're doing so we
get the logistics of what they're presenting to us.
Can we do that?
I'll get you something.
Okay.
Thank you.
If there's no further discussion, Madam Clerk, please take the roll on the resolution.
I'm sorry, First Mayor, who made the motion?
Parker, Klemm.
Okay, and on roll call, Simmons?
Parker? Aye.
Stacy? Aye.
Sanders? Aye. Sellers? Aye. Klemm? Aye. Monroe? No.
The resolution is adopted six to one.
item number 13 is the adaption of resolution 2025 19 could you please read
this resolution approving the purchase of a street painting machine from Sherwin
Williams thank you manager Boyer thank your honor our current paint machine
that stripes the lanes on the streets I think it's like 25 years old it's very
old it's worn out and it's time to be replaced we plan for the purchase in the
We're bringing this to you for approval. The price of the new striping equipment is $11,706.50. This is a source well dealer, so that is state approved there. Staff request, Council approval of this resolution.
Is there such a motion?
Second.
We have a motion made by Alderman Klemm, seconded by Alderman Sellers. Discussion on the resolution?
Alderman Monroe? I have a question. Alderman Monroe? Alderman Stacy?
Yes. I'm just curious, why something of this nature approaches to Sharon Williams?
That didn't come through very clear. Can you say it again?
Yes. Why is it purchased through Sherwin-Williams?
Manager Boyer?
The answer is they're a dealer for Graco and I believe they're local.
And being a source well dealer, they offer the state pricing on this equipment.
So you are going with the Sherwin-Williams local?
Yes.
Alderman Monroe. Thank you, Madam Mayor. City Manager, can you just briefly describe what being a source well state appropriated or whatever you know what I mean? Sure. Thank you. Source well dealers are qualified by the state to provide lowest pricing for municipalities. So when you have that certification, it's no longer necessary to provide
Pursue Other Bids on a Piece of Equipment. That is the state approved price. Thank you.
Darren. Just because I wanted to know, we don't buy a lot of paint machines, we did actually get
three prices on this just to back it up that the source well price was the cheapest price.
If there's no further discussion. Yeah. Alderman Sanders.
I like to see this machine. I want to see this machine. I like to see whether or not it provides the adequate environment protection and safety with this equipment, because the one that you referred to 25 years ago and is still running, it is not all that adequate for this time and age.
You know with the traffic that we got going on and these guys are out there trying to do do their task
But I'm wondering if we're doing it in a safe
Manner whether or not this equipment puts them in that kind of
Safety zone for the purchase of that type of equipment
Darren
our City Manager
Yeah, that's great concern safety is really important. We have a trace vehicle flaggers
and stuff that go along with the operator of the machine.
Good.
That answers my question.
So we'll just pause for a moment,
waiting for the clerk to come back to take the role.
When you're ready, you can go ahead and take the roll for the adoption of Resolution 2025-19.
Simmons?
Parker?
Aye.
Stacy?
Aye.
Aye. Sanders? Aye. Sellers? Aye. Klemm? Aye. And Monroe? Aye. The resolution is adopted 7-0.
Item number 14 is the adoption of resolution 2025-20. Could you please read this? Resolution
approving the transfer of property commonly known as 431 and 437 South Adams Avenue from
Stevenson County to the City of Freeport. Thank you. Manager Boyer? Thank you, Your Honor.
discussed the January cow we we went over this these two parcels the county
would like the city to take those over for a dollar and the city would like to
keep them and for future development potential so staff recommends moving
forward with the agreement the resolution for the transfer of property
is there a motion to adopt some move second motion made by Alderman sellers
Sellers, seconded by Alderman Klemm. Discussion on the resolution? Madam Clerk, please take
the roll.
I have a question.
Alderman Stacy?
Yes. Would the city consider using that area for a park? What are your plans with that
merchandise?
There's a couple of options. Obviously, public spaces is one. However, we're also looking
at Infill Housing as another potential purpose of it.
OK.
Madam Clerk, please take the roll.
Simmons.
Aye.
Parker.
Aye.
Stacy.
Aye.
Sanders.
Aye.
Sellers.
Aye.
Klemm.
Aye.
And Monroe.
Aye.
The resolution is adopted, 7 to 0.
Item number 15 is the adoption of Resolution 2025-22. Could you please read this?
Resolution ratifying emergency snowplow purchase from Monroe Truck Equipment.
Thank you. Manager Boyer?
Thank you, Your Honor. This year during snow removal operations we had one of our older plows that's fully depreciated
fail in a way that is not repairable.
Staff, due to the fact that we have to maintain snow removal operations,
Staff went to Monroe Truck and replaced that plow
and staff is requesting ratification of that purchase
at $11,598.
Is there a motion to adopt?
So moved.
Second.
We have a motion made by Alderman Klemm,
seconded by Alderman Sellers.
Alderman Sanders.
Would this be new or used?
Oh, it's new.
Be new?
Yeah.
I have a question. Alderman, Stacy? Yes. If I'm not mistaken, we budgeted for this last
year, but it didn't happen. I don't recall Alderperson, Stacy. You don't recall? No. Okay.
So, you know, we're approaching the end of the winter season. Would it be a difference
in cost if we did this in July compared to now?
I don't believe there would be any change in cost. The situation with plows are essentially
they manufacture them for the chassis. They cost the same whether you buy it in the summer
or you buy it, they're not sitting on a shelf somewhere.
So in season compared to out of season means nothing.
Darren.
So Monroe Trucks is source well price.
So the 2025 price would have been the same price
for all of 25, it's a locked in state source well price.
We did price this plow last year,
and it was I believe $300 more than it was
in 2024 when we priced it.
So we did budget in 2024, but we didn't.
If I'm not mistaken, we actually did buy a plow last year,
but we couldn't afford to buy multiple plows.
I think we actually did buy one under emergency authority
again last season.
And this one we tried to repair, but the mechanics
sent me an email that they could not repair it any further.
Thank you.
There's no further discussion.
Madam Clerk, please take the roll.
Simmons.
I have a question.
So this isn't coming out of the budget.
This is coming out of emergency funds?
No.
This item will have to be bought through the budget.
We'll just have to move some priorities around
to be able to pay for it, because we really
didn't have a choice with the season that's upon us with a truck being
drowned like you had text me, we can't get all the routes.
You had text me, we can't get all the routes done in a reasonable time. We don't have extra snow equipment. We only have enough for the trucks that we have.
This will be coming out of streets.
Thank you, Parker. Stacy?
Aye.
Sanders is currently absent. Sellers?
Aye.
Klemm?
Aye.
And Monroe?
Aye.
The resolution is adopted, six to zero.
Item number 16 is the adoption of Resolution 2025-23. Could you please read this?
Resolution approving an agreement with Fehr Graham to provide bridge inspection services
for the city bridges located on Hancock Avenue and on Van Buren Avenue. Manager Boyer.
Thank you, Your Honor. The city's got two bridges that we have to inspect every year. One is Hancock
and the other one is the Van Buren Walk-Ride Bridge that goes north of town. We used to have
3, the Park Court Bridge, which was removed a couple years ago because of its degraded
structure and so unsafe condition.
Fehr Graham is the city bridge inspector and they have a team of certified and licensed
personnel for this work.
All inspections must be completed and finalized and reported to the state before June 30th
and staff recommends the city move forward to approve the agreement.
Is there a motion to adopt?
Second.
Any motion made by Alderman Parker, seconded by Alderman Klemm?
Discussion on the resolution.
I have just a question.
Alderman Sellers?
It's also about, I know you mentioned a couple different, the two bridges.
Is it the city's responsibility to check the bridge that is over by Tuddy Crossing or
does that bridge, that park?
is ours but it Darren did you want to comment on that yeah those structures
are a little bit different because they're they're connected to parks so
parks parks has their own contracts that have bridges inspected like the Crate
Park bridge and the other crossing bridge down there and they're actually on
a different schedule so because they connect to the trail those are inspected
as part of the trail projects.
OK.
And then just one more.
How about the bridge that's Stevenson?
Is that checked?
Do we ever check that?
That's an IDOT bridge.
They own Route 75, so they have their own inspectors
of that one.
OK.
Thank you.
Alderman Stacy, did you have a question?
No, I'm good.
If there's no further discussion, Madam Clerk,
please take the roll.
Simmons?
I'm sorry, I do have a question. So, the inspection, is that different than what you did before we approved the program moving forward to our parent hand-to-hand bridge?
and some other folks that have been working on the project
for years ago.
Hancock Bridge is actually one that has to be done right now
every year because of the poor condition
until we have it replaced which that's on the replacement schedule.
We're working with IDOT to try to get that bid yet this year.
But it still requires an inspection because they're due
at a certain deadline date, no matter, once it's under construction,
there won't be another one until it's finalized from construction
Parker, Stacey, Sanders, Sellers, Klemm, Monroe, The resolution is adopted, 7-0.
Thank you.
Item number 17 is the adoption of resolution 2025-24.
Could you please read this?
Ratifying Emergency Salt Spreader Purchase from Monroe Truck Equipment.
Thank you.
Manager Boyer?
Thank you, Your Honor.
This season, we had, during snow removal operations, there was damage to one of our salt spreaders.
I believe it was a one ton chassis spreader.
So staff received a quote for $10,223 to purchase a new one.
and staff recommends Council Emergency Ratification of this resolution.
Is there a motion to adopt?
So moved.
Second.
Okay, motion made by Alderman Klemm, seconded by Alderman Monroe.
Discussion on the ordinance or the resolution, Alderman Sanders.
Yeah, just wanted to ask you, you quoted $10,000 to have it repaired or have it replaced?
Needs to be replaced, so it's a plastic poly box with a large stainless steel impeller situation
and auger set up in the back, and it was damaged during salt, or during a plow.
It's unrepairable.
Correct.
And not repaired.
Okay.
All right.
No further discussion.
Madam Clerk, please take the roll.
Hi.
Oh, I'm sorry.
Alderman Monroe.
It's all good.
City Manager and Public Works Director, the question I have is we seem to be applying
and
I'm going to go back to the
second ward, and I'm going to talk about
having salt at a varying, I don't even know how to explain it.
It's like we salt for a second, we stop salt
and then we salt again, especially on some of the hilly
sections of the northwest side of town.
Is there, you know, will this help us spread the salt better
so it's more consistent or that we can maintain, because to
We have a second ward where it's very hilly, people park on the street, and it really creates a significant hazard driving on that side of the town, just looking for some...
Yeah, so the specific item that we're talking about on the agenda, it's a water and sewer salt spreader, so it's used for all of our water and sewer facilities, because they do all the plowing, this isn't a street unit.
because of the amount of streets that we have.
We have segregation of duties.
So the water and sewer guys actually
plow their own properties.
That's what this spreader.
OK, gotcha.
But I will talk to the street department.
I have noticed, you know, we do have some new people plowing
this year, so I don't know what wars they're on.
But we have been with the events that were coming.
We were trying to pre salt and get salt out there
that gets kicked around by cars to make sure that we can buy some more time at night.
So you probably saw in the last events, Pat Ingram had all the crews out pre-salting the day before, trying to get, you know, as much down as possible to keep the streets clear.
Okay. Thank you.
Alderman Sanders.
What type of vehicle are we using to apply the salt spreading? Is it one of our?
For this project here, this is actually a one ton vehicle that has a salt spreader box that sets right in.
That's what I thought, that's what I thought.
the old combination unit was a salt spreader that we used the bed of the
truck and then this was an attachment that was on the back during water and
sewer construction it because continuously getting beat up because we
use it for main repairs as well so the new unit that we've got was a complete
box that can be set in set out so it doesn't get damaged during construction
so that's just one vehicle yes sir one vehicle and and have we done an
assessment with all of the vehicles to determine whether or not they need to be
upgraded as well. We are, yes, we continuously evaluate the fleet to see
if there's anything we can do to update them and actually this style of box is
part of that upgrade. Okay. These are corrosion resistant other than the some
of the moving parts that are made of plastic. Okay, good. There's no further
Mr. Discussion? Madam Clerk, please take the roll. Simmons? Aye. Parker? Aye. Stacy? Aye. Sanders? Aye. Sellers? Aye. Klemm? Aye. Monroe? Aye. The resolution is adopted, 7 to 0. Thank you. Item number 18 is the adoption of resolution 20, 25, 25. Could you please read this? Resolution ratifying emergency demolition of the structure located at 402 to 404 East Shawnee Street by Albert and
Sun Earthworks. Director Duckman. Thank you Madam Mayor. 402 404 E Shawnee was declared a chronic
nuisance on May 16th of 2024 as well as a dangerous and unsafe structure. The city posted its notice
for statutory fast track demolition on September 3rd of 2024 and due to the immediate health and
safety concern bids were solicited on December 11th 2024 from three contractors. I attached those
3 solicitations as part of the memo.
And then in accordance with our ordinances, I selected Albert and Son Earthworks who submitted
the lowest responsible bid of $19,700.
The other bids that were brought back were Northern Illinois Service Company provided
Bid of $29,837 and Fisher Excavating did not respond to our request for bid.
The City moved forward with Albertson Earthworks as the lowest responsible bidder to perform
the emergency demolition work which was subsequently completed on December 27th of 2024 and this
as property was demolished with
Miller, and this property was demolished within the 120 days of the original posting in accordance
with Illinois statute. Staff recommends approval to remit payment to Elver and Son Earthworks
for the emergency demolition of 402-404-E Shawnee.
Is there a motion to adopt?
So moved.
Second.
We have a motion made by Alderman Klemm, seconded by Alderman Sellers. Discussion, Alderman
Sanders.
Yeah, how much did that demolition cost and whether or not it cost the city to have that demolished?
It's $19,700.
Okay, that was the lowest bid that you come up with?
Yes, yes.
and all of the bidders or the people that apply, they had a, well what I wanted to say is,
did we get the property regulated like it should as far as all utilities, possible damage structures
and things of this nature to the primary grounds itself and in adjunction to the city's utilities.
Everything was properly inspected during this demolition.
There was also an asbestos inspection performed.
So all of the requirements in that aspect were met.
Thank you.
There's no further discussion?
I have a question.
Alderman, Stacy? Director Duckman, when you did your presentation, why wasn't these totals
presented at that time? Well, to approve this resolution, I would need the actual invoice
for approval, so that's what you're approving today is the invoice for payment. So at that time,
the focus of the conversation I believe was the status of 402-404-E Shawnee, which I went into.
At that time, I certainly could have provided this process and in the memo I provided the emails
that were sent to the contractors, I provided the bids that came back. So it was really just a matter
and
John.
I'm not sure if I was
asked to present that information, but certainly I
could have presented it at that time.
≫ Okay. To my knowledge and
understanding, there was a lot of
things done that were not approved to be done.
I've not spoken with Tiffany Sanders on this who's the property owner so Tiffany
Sanders hasn't brought anything to my attention there was a motion or a
petition filed on October 27th which was dismissed and there was another on
December 19th and on December 19th there was a motion which was dismissed on
on December 27th, which is when the demolition occurred, and there was another petition filed
on December 27th, which has a status hearing on March 28th at the Circuit Court.
So the city was not given her judge request or halt?
No, the sit no, yeah, sorry, I apologize, go ahead.
I had the understanding that a judge had put a stop symbol on this property and it was taken down anyway.
19th, then on December 19th another petition was filed which was dismissed on December
27th.
Alderman, Klemm, Director, Duckman, how long has this house been on the list for chronic
nuisance and how long have the penalties been going on?
It became a chronic nuisance in May on May 16th of 2024 when it was also deemed dangerous
and unsafe and then it was it's it's been well over a year where it's received several
code violations and right now it has a lien on it for over $14,000 for the code violations.
Thank you very much.
There's no, Alderman Simmons? I'm sorry, what did you say about March 28th? Something about, you got another hearing or March 28th?
So, there is another, so there's another petition filed after the demolition. There's another petition filed which is going to have a status hearing at the Stevenson County Circuit Clerk on March 28th.
Alderman Monroe? So Director Duckman are you saying you weren't served that
paperwork at the courthouse in the 27th of December? That is correct. Okay if
If there's no further discussion, Madam Clerk, please take the roll.
Simmons?
No.
Parker?
Aye.
Stacy?
No.
Sanders?
No.
Sellers?
Aye.
Klemm?
Aye.
Monroe?
I abstain.
We are tied 3 to 3.
Does this just need simple majority?
Yes.
Mayor? No.
Okay, you understand this work has already been done
and we have an invoice to pay. This is going to give us, the City, a bad reputation that we are not paying for the work that we've done. Is this really where we're standing? Alderman, Duckman?
I think the alternative would just be that the contractor could just file suit and we
would just settle it in a closed session.
So it's really, however, if the council wants to send the message that we're going to have
our staff direct them, solicit bids, and then have them do the work, and then the council's
not going to pay them.
I mean, honestly, if the issue's with me directing the work, have the issue with me, I mean,
You can talk to City Manager Rob Boyer and ask for me to be disciplined, terminated,
and I can live with that because I stand behind my decision and what I did to hire this contractor,
punishing this contractor and making them sue the city to be paid.
I mean, if the issues with me understood, I mean, I could take, you know, any punishment
that comes my way up to termination, but I don't believe a contractor who was solicited
a bid, did the work, bid on the project, I don't think they should be punished because
was all from my direction and I'll take any you know criticism discipline from
you know my direct or from City Manager Boyer I can live with that but I just
don't think counsel and I don't think it's fair to punish a contractor taking
direction from a city employee
It's a 3 to 3 tie, so you can call for the Mayor's vote.
Okay, Mayor, what say you?
Aye.
But that's 4 to 3, that's still not a majority on a resolution because we need 5, so it still
fails.
So you're saying we need a majority of those seated, not those present?
Correct.
Oh.
I see.
I got a comment.
Darren.
I think just to back Wayne up because we do contract work all the time this will
just cost the city more money because we will be paying attorney fees and their
attorney fees
and
the other two are the attorney fees and their attorney fees for
the demo that happened. This was a bid project. This wasn't a
handshake agreement. He has a signed contract to move forward.
So this is a bill that we will pay regardless of our feelings
on it.
» So those that voted no, is there any reconsideration?
Okay.
Item number 19, could you please read this discussion?
Discussion regarding resolution approving engineering
agreement with Fehr Graham to apply
for surface transportation program.
That's the urban program STU funding
for 2026 street program.
Manager Boyer.
Thank you, your honor.
Being that we've accrued a certain amount
of federal funding in our MFT accounts,
We would like to deploy those funds as rapidly as possible. We are hoping to get that done yet this year. However, due to environmental requirements, that will not be possible yet this year. However, we can set ourselves up for 2026, so the public work staff has had adequate time to assemble a full proposal. We don't have it completely for you tonight, but just an abbreviated version. We're looking at Lincoln Boulevard from Locust to West.
Stevenson Street from Locust to Sunset Adams Avenue that would be the west half
so the part that was not completed in the Adams Avenue project get that
finished up from Exchange to Float and then Walnut Avenue from Empire to South
so staff is asking this to be moved forward to the March 3rd agenda. Is there
a motion to move this forward to the March 3rd agenda? Second. The motion made
Seconded by Alderman Klemm, seconded by Alderman Sellers. Discussion on this?
Yes, I have a question.
Alderman Stacy?
Maybe it's not a question, maybe it's a statement.
I have nothing against this federal money and the street program.
However, I think it's deployed to take our eyes off of what we really need to be looking at.
And this is what we mean when we talk about prioritizing.
There's so much, for example, lighting, for example, crime, crime prevention plans that
we need to be given our focus to and directing and finding funds to deal with what needs
to be prioritized for our students by creating another avenue to go down that is not a priority.
Darren, you want to?
Yeah.
So this is the program that we talked about at the COW meeting.
This is the surface transportation program.
This money can't be used for anything other than roads.
This was the $2.5 million that we talked about that we need to do the design on.
Not to be disrespectful, the streets are in our 24 to 26 strategic plan, so I tried to
find a creative way to get more money to do, I believe this totals a little over 2.5 miles
Williams of Roadway. It was moved forward to this meeting. I just didn't have time to
assemble the proposal, so I asked for until the March meeting to assemble the proposal.
But again, at the COW it was stated that if we want to move forward with the surface transportation
funds for these streets of $2.5 million, the city needs to do the design for that to get
and the funding allocated to these streets.
So I just want to make sure nobody thought
this was a different program.
Alderman, you're saying?
This is the program with the Mac guys.
No, it is not.
This is the surface transportation funds
that we talked about at the COW last week.
This is strictly milling overlays and ADA ramps
on the streets that were listed in the agenda memo.
So, I thought that we were up on our ADA ramps 100% for our city.
No, that's incorrect. We have, I couldn't give you an exact number, but it's over 10,000 ramps that are not compliant within the city limits, more probably closer to 15,000.
Excuse me, 1,500. Sorry, 1,500. I understand that better. Oh, one too many zeros.
Next, Rockford.
Okay, so if there's no further discussion, this will be moved to the next.
Oh, Alderman Sanders. I didn't know you had your hand up.
I was waving the white flag. You didn't see me waving the white flag?
I did not.
Alderman Sanders, would you like to say something?
Yeah, I just want to ask, is there planning to apply this particular grant and what does
Urban STU stand for, funding, what is that all about?
So the memo has the four streets that we've aligned which, let me pull it up, again it's
Lincoln Boulevard from Locust to West which is about 1500 linear feet, Stevenson Street
from Locust to Sunset excluding West Street, we won't do IDOT corridors, Adams Street
which would be from Float to Exchange so it's the portion that we weren't able to finish
We wanted to finish that project, and then Walnut Avenue, which would be the south leg
from Empire to South Street, and the reason the north side is not on here is the north
side of Empire needs a full reconstruct and we don't have that many dollars to do it.
The south end is in a repair that we think we can mill and overlay it and do some base
and
a
lot of
money.
I'm a
very
concerned
about
the
state
and
the
state
and
the
state
and
the
state
and
the
state
and
the
state
and
the
state
Manning, is presented to do, any access will be utilized in other areas reallocated for
other areas.
I don't understand what you mean by access.
Or excess?
Yeah.
The access funding.
No.
That money can only be used on the targeted projects that we submit.
So if it...
If there's any...
This is just a high level estimate.
Yeah.
If it's 2.3 million, that's all we'll use.
it's 2.7 we have that much reserved so the estimate said 2.5 so that's what I'm
going with until we do some more yeah there's any overlay what with the cost
if there's any X X any additional fundings that are left over I'll put it
in layman's term if it's left over it has to go back into the SDU account it has
to go back okay that's what I wanted to find out thank you
Alderman Monroe. Thank you, Madam Mayor. Darren, why are we stopping at Sunset and
not trying to figure out that last little block? Sure, because Park
intersection is on this year and we're planning on extending that to Sunset.
Yep, thank you. We have to do the 8a ramps anyway so I just was going to extend that
project up to Sunset and then pick it up there. Gotcha, thank you. Okay, so there's
There's no further discussion, Madam Clerk, could you please take the roll on the motion
to move this to the next council meeting?
Simmons?
Aye.
Parker?
Aye.
Stacy?
Aye.
Sanders?
Aye.
Sellers?
Aye.
Klemm?
Aye.
Monroe?
Aye.
The motion passes 7-0.
And item number 20, could you please read the next discussion?
regarding the fundraising money collected for downtown decorations.
Alderman Stacy Orr-Munroe.
On October 17, 2024, the City of Freeport Communications Department shared a post
originally posted by Greater Freeport Partnership Facebook account. The original
Our post included a flyer promoting the Christmas Resort.
Christmas Wizard Event being held December 13, 2024.
On the bottom of the flyer, it's stated the following, Christmas Wizard is a fundraising
concert for Freeport Holiday Decoration.
Tickets for the concert were sold for $25 to $50 each, including on the flyer was the
City of Freeport logo along with GFP logo. My first two concerns slash questions to City
Manager Boyer. Did the City of Freeport partner with GFP on this event?
I'm not aware of anything the City of Freeport did on this event.
Okay. Can you explain why a logo would have been on that flyer?
I really don't have an explanation why it is. I haven't seen the flyer.
Okay.
Do you remember the flyer?
No, I have never seen... You remember the event I'm speaking of? I didn't attend the
event and I know nothing about the event. I imagine that, okay. Is there a signed
contract between the City of Freeport and Greater Freeport Partnership for this
this christian wizard event can anybody tell me? Mayor? Mayor? There is not. Anybody? There is not. There is not. No, the purpose of having the city's logo on that flyer was simply because the intent was that the whatever would be purchased from the fundraising would be turned over as ownership
of the City. That was the only reason that the City was on there.
Okay. Well, I have asked the question at the last time GFP spoke and gave their report
and they were not prepared to give me an answer at that time because things hadn't been totaled
or something of that nature.
Well, it wasn't because they weren't, they didn't have all the invoices in at the time, so they didn't have anything accurate to give you that was on their fourth quarter report.
So I'm sure on their first quarter report, I'm sure they'll have that finished up. I don't know, it was there, it was GFP Financial.
Okay, but wasn't money turned over to the city since it was for the city?
This was this was not a city event? I know it was not a city event but it was an event held for the city. Can you say it again? I know that it was not a city event, per your statement and for Rob Boyer's statement, but it was an event for the city.
No, it was an event that the City would have been a recipient of when it was done.
It was not, this was not an event of any means on behalf of the City of Freeport.
It was not for the City of Freeport.
No, it was a GFP event.
Okay. Mayor Miller, why was the council not made aware of your personal business? 3 Point Festival, Inc. partnered with TFP for this Christmas wizard event. Why weren't we made aware of that?
Not only was it not disclosed to the council, it was not disclosed to the public and some other event donors as well. Why was that kept secretive?
and
Mayor. I'm not sitting here as a citizen. I'm not sitting here as the President of the Freeport
Festivals. However, I will take a moment to speak as the President of the Freeport Festivals.
So let me clarify that this event was fully funded and operated independently of the city.
There was no taxpayer money involved. The Council does not oversee private organizations
and
John.
So while I appreciate all the enthusiasm concerning community events, this discussion really does not belong on the City Council floor. So if there is really a genuine interest in supporting the Freeport Festivals and having an understanding of that, I would be happy to provide any information outside of this meeting as you know that my phone is always on or is on.
or better yet you can call the Greater Freeport Partnership as all of the financials as I
stated before were under their leadership, which you already know because these were
questions that you asked during the fourth quarter report.
So if that is suffice, I will conclude my remarks as the President of the Freeport Festivals
and resume my role as the Mayor of Freeport and let's continue with city business.
This is not city business.
Okay, so maybe it would have been more appropriate to have your business logo on with Greater
Seaport Partnership and not the Seaport logo.
Thank you.
Well, that's your opinion.
Thank you.
We'll move on to item number 21, which is an update from the McGuire Woods Manager,
Boyer.
Thank you, Your Honor.
For several months now, we've been working with McGuire Woods, looking for grant and grant
to opportunities through state and other areas.
To date, we have an update.
We've looked at RISE grants for infrastructure
through the US Department of Transportation,
also the PROTECT program for resiliency projects,
the Illinois Housing Development Authority.
We've coordinated discussions with the city and IHDA
regarding housing matters.
We've also discussed US Environmental Protection Agency
Grants, including the Justice Grant, Urban Forestry Grant.
We've also looked at research funding for water main
replacements or installations and alternative fundings
that may be available through state and federal appropriations.
We've also talked about and worked
on National Endowment for the Arts
to identify possible funding sources for our programs
potentially impacting the downtown area.
Illinois Law Enforcement Training and Standards Board,
we've discussed body camera grants and so forth.
In addition, we've done federal and state updates,
providing ongoing updates.
They've provided us updates every several weeks
on developments going out the state and federal level
that impact funding and then federal
and state appropriations.
So assisting the city in refining projects,
funding requests into a one page formats for legislators,
communicating with the Illinois General Assembly,
and other budget staff regarding fiscal year 2026 funding, including water main projects
flagged by city staff.
In addition, engaging with congressional representatives regarding future earmarks and appropriations.
In conclusion, McGuire Woods is actively identifying and assisting with multiple grants and funding
opportunities across transportation, environmental, law enforcement, arts and municipal infrastructure.
They are also supporting the city, state, and federal funding requests for upcoming fiscal years.
So with all that being said, they have not found any money for us yet.
and others that would be coming to a conclusion, so right now we've been studying, looking
and providing information to them and they have been continuing to interact with legislators
and other program managers.
Yes, but that was known when we first started the project that we were signing with them
at the end of the appropriations process and that we would likely see movement in the summer
So, how often do you say that they update you and give you an updated memo? How often?
with other updates as necessary.
Okay, could you give me a copy of your memo that you spoke of tonight and a copy of the
six months worth of updates, please, and thank you.
Okay.
Any other discussion on the report?
Darin did you have something? I'll make a comment on the McGuire Woods so just so
everyone knows and we did a funding forum I think a week and a half ago
something like that all federal and state processes right now are have been
frozen by the federal government so there will be no money moving that is
not already appropriated or allocated all the notice of funding opportunities
and many other things that have been frozen until the presidential order changes on that.
There is no funding nominations or ability to get right now other than local, you know,
estate funding type stuff that's already been sent out.
Alderman Sanders.
Oh, I saw your hand up.
Go ahead.
Okay.
All right, my sister.
Okay, you are not hitting the nail right on the head with your assessment of what state
and federal is doing. One question that I have, let me get it right, did we vote as
Council for Consulting Services? I'm trying to recollect.
Yes, we did.
We did. And was it approved? Was it, it was not approved? I hope so. It was. You're messing
with me. Okay. All right. Okay. It was approved. And that's what, that's what my, my concern
was. I know we're talking like, um, they're, they're in the mix of doing consulting services
for the City of Freeport. And that's what I, that's what my understanding is. They have
signed contract yeah okay okay i didn't get a copy of it but that's okay i think you probably did in
your packet okay i'll remember no i'll wait mayor i'm good okay i have a question well you let that
be like number six for you so council do you mind don't mind okay go ahead okay so why would we
Continue. Why would we continue knowing that funds are at a hawk? Why would we continue putting money into something that we're not going to be able to reap any benefits from?
Alderman Sellers.
Are we still looking at, didn't you say Darren, there was state funding that they can look at while they're down in Springfield? Is it state? We just can't look at federal, but we can look at state, correct?
Yes and no, like motor fuel tax money, those types of items like that, ITEP, things like that are not frozen at a local level, but anything that has federal dollars attached to it, Robin, I went to a little mini conference today, anything that has any federal dollars attached to it, that includes one dollar, that is all basically in the icebox right now, until further notice.
Alderman, Monroe Thank you Madam Mayor. I actually will go
right now because this pertains to this conversation of federal funding. This week our police department
decided to put out a trust act letter that essentially will probably block us from most
federal funding. And the reason why is because we're refusing to work with federal law enforcement
and the Mayor of Chicago.
And I think it's important when it comes to enforcement of civil immigration laws, especially
when it pertains to criminal migrants who they are trying to track down.
So, we've seen in the last week or two, both the Mayor of Chicago and the Governor of Illinois
and others.
The same is going to happen in Freeport because we have decided to side with the law of Illinois
and ignore the federal laws.
So it's disappointing that on one hand we say we're going to hire this firm to go out
and I. And on the other hand, without the consent, without the advisement from the council,
we're going to go out and put a letter out that then puts us in line with the same people
who are now facing federal retribution. And it's very concerning. We have to figure out
and John.
We want to go about getting these federal funds because without the federal funds, we can't
rebuild our infrastructure.
And someone knows at the President of the United States in a Facebook post without having
a discussion in here first to make sure it's the right thing to do, we all agree, we're
just going to go out and do it.
and others. It kind of goes against what we as a community have been about. We've worked
through most of our issues in here. We don't always see eye to eye. We don't always agree.
But we have to work together as a community in order to get these funds that are going
to build our community back. We have no hope from the state of Illinois who is now billions
Fowler.
We have millions and billions of dollars in debt, hopelessly in debt.
It's a race to figure out between us, California, and a couple of other states who's going to
file bankruptcy first.
But these federal funds and this organization that we're talking about here, who is now
going out and fundraising, essentially, consulting us for lobbying and government relations, is
and others.
And that is now in the middle of our politics.
We put our politics on the front page.
And now this organization is stuck trying to fight through that, and we've put ourselves
and aligned ourselves in a way that, quite honestly, may prohibit us from getting federal
funding.
That's where my problem is.
It's that point.
Okay, so that was totally off topic. Chief, would you like to respond?
Sure. Just in response to the reason why that was released, I was approached by our School
Resource Officer. There was some angst in the school. I was also made aware of people
in the community thinking we had a pretty heavy presence on Oak for a long time and
and still do and seeing us out there in plain clothes with vests on, thought that immigration
was in town, I was just clarifying what the rule of law is, how we're governed at this
point and that, you know, there were no ICE agents in Freeport, just to put the facts
out there instead of having this fester and cause problems within the school, in the community
and so that was the reason for that.
Thank you.
Is there any other discussion concerning the McGuire Woods report?
Seeing none, we'll move on to department head reports, which would be finance.
I'm right here.
What?
You can't hear me?
No, you're not at your seat.
I can't...
Do I have to be at my seat?
Well, I believe that's kind of...nobody will be able to hear you, Larry.
Well, if I go back to my seat, I won't have time to go to the other seat.
I don't know what to tell you no there's not been any motion it was just an ask
for an update of a report and so that's what the city manager was doing thank
you finance thank you your honor I would just like to take a moment to
To congratulate Gladys Hilton. She retired today after 25 years of service to the city
of Freeport. We're so happy for her and she will be greatly missed.
We agree. Community Development.
Community Development?
Nothing tonight, Madam Mayor.
Thank you. Public Works?
I have one thing. The street superintendent asked me to relay some information. There was quite a few Facebook
book posts on Friday, so we want to clarify some information.
The street department is not scheduled like fire police departments. We don't have people on shift 24 hours a day, but we do have people on call 24 hours a day.
Friday's event was a winter weather warning for our area. We all knew it. It didn't come in the same time as they predicted.
The City issued a snow emergency earlier in the week. When these are ordered, it's strongly encouraged for people to stay home during the squall events.
That being said, we...
and Chris. That being said, we had six guys that were called in to plow priority routes.
Those six guys promptly came in at 7.30 on Friday night to do primary routes. Everyone
came in again at 4 a.m. on Saturday morning and plowed all the streets, parking lots,
cul-de-sacs, primary alleys, along with the city-owned sidewalks. Pat was hired to be
resourceful as possible when spending taxpayers' money. It's not feasible to be out wasting
Salt and overtime money during a squall event at night. We're best off to wait
till after it runs its course the best we can and then attack it at night when
people are not around. I want to give a little history of the plowing that
happened last week. The guys worked from 4 a.m. to 6 p.m. Thursday. They worked 4
a.m. to 3 p.m. Friday. They were called back in at 730 to 11 o'clock on Friday
and
the rest of the group.
They were in again at 4 a.m. to 11 30 on Saturday to remove all
the snow and ice again. Due to OSHA standards, we have to have
to let the guys have time off to rest because they have CDL
licenses required by law and also we were trying to be good
partners to them to give them some time with their Valentine
partners that they hadn't seen since they were at work at 4 a.m.
I just want to remind everybody that we have our rescheduled board meeting tomorrow night from last week.
We have a very lean crew and they deserve times with their family too.
And if people are out risking their own lives during a snow event, that choice is on their own.
Thank you. Thank you.
Boyer? Nothing this evening. Thank you.
Police? I have no report. Thank you. Thank you. Library?
I just want to remind everybody that we have our rescheduled board meeting
tomorrow night from last week. So it'll be at the library at 6 p.m. Thank you.
IT? Thank you. City Manager? I'd just like to echo Michelle's comments about Gladys.
Gladys, you will be missed. Thank you. Yeah, that was exactly what I was going to say
too. So yeah, 25 years of service with the city, so we appreciate her. Alderman, I
So I think it would be Simmons who you were at the start?
No, but thank you, no.
Alderman Parker?
I'm going to keep my mouth shut on one subject,
but I do want to thank the Street Department.
They did an excellent job.
Thank you.
Alderman Stacy?
No, thank you.
Alderman Sanders, I'll wait till you get to your chair.
OK.
Or your seat.
Yeah, I have an array of things I want to comment on or statement.
Thank you.
Alderman Sellers.
Alderman, Sellers. Yes, I got a text message that would like me to let everyone know to
join the Citizens Utility Board, CUB, Environmental Study Group, and State Representative Jab Cabello
to learn about how to reduce your utility bills and tap into money-saving clean energy
G. Programs, it will be Thursday, March 6th, 530 to 730 at the Freeport Public Library.
And she would like everyone to come out and bring some of your utility bills that they
could also look at and help you out on.
Thank you.
That's about it.
Yeah.
Thank you for mentioning that.
I forgot also with Representative Cabello, he is doing an event here at City Hall on
Friday.
I believe 830, the entire business hours of City Hall for I-Pass, where you can turn in your old I-Pass and get the new, however they had that worked out, I'm not sure of the details, but anyway you can come here, that's an event sponsored by Representative Cabello as well.
What time?
and his wife.
All right.
We have a lot of time, all day, Friday, all day here Friday.
Alderman Klemm?
I would just like to add a couple things.
Kudos to the street department.
And thank you to the guys that really worked hard on the water
main breaks that we had and things going south on a couple
of those.
As we all know, they go out in pretty inclement weather.
and the others, and we appreciate their work. Also, March 5th, mark your calendars. There's
going to be a candidate for them again at the Eagles Club. Whatever you do, please get
involved. Whatever you do, vote. Thank you.
Alderman Monroe. Thank you, Madam Mayor. I would like to thank all those people that
and others that were able to fight their way home after work so that they could pay their taxes to the City of Freeport and they made it home safe as best they could.
I probably should thank myself for working 12 hour days, five days a week as well because that's what the Public Works Department wants to do.
We have a responsibility to this city. We pay a ton. I want to add a word in front of that to add a little color to it. A ton of taxes.
and you know I think about half the public works probably doesn't even live
in the city of Freeport but we all do and we all pay taxes well some of us do
and don't but with that said you know the expectation is is when the snow is
two inches deep on the roads that somebody's out plowing them and that we
know that's coming we've got partners in the federal government that know it's
coming and they tell us it's coming we got apps that tell us we've got the
and others.
The weather service, the Stevenson County Sheriff's Office app tells you, but it's dangerous.
And those people have to get home.
And to expect them not to get home during a rush hour, as we would call it here in Freeport,
even though compared to Chicago, it's not really a rush hour, they still have to get
home from work.
They have to get home from the store, wherever it may be.
And to not have the main thoroughfares at least getting touched is a problem.
And I think it's time that we expect more of our government.
We're seeing that happen at the federal level.
We should expect the same at the state and local level as well.
And that means you have to work and sometimes you have to work really hard and sometimes
you get to work a little bit easier.
All of us do the same thing.
The fire department, they do the same.
The police department, although the police department tends to run from call to call
a bit more.
That's a lot of work and those those agencies were stretched as well.
But I think we've got to think outside the box and come up with a plan.
We've got a lot of CDL drivers in this city who could potentially help us out in these
events who could come in and help out.
And I think we need to look at some of those options kind of moving forward.
Thank you, Mayor.
Next is public comment.
Are there any public comments this evening?
Go ahead.
Hi, my name is Cheryl Altman.
I wanted to touch on the lighting system for everybody that has a child that's been shot
because you guys, you say you got $13,500, you're telling me that your child's life
wouldn't be worth that $13,500 to put a light up?
I'm a mother who lost her son at 21 years of age, she was, and I guarantee you any mother
that next time you find a child that's been shot on there, you go tell that parent that
Dugman.
The city didn't want to put up these lights, but yet they can go and spend all this money
on snow plow, which you could have used, snow spreader, if it was hit, you could have got
insurance money.
So, you're telling me that kids' lives are important, or the citizens of Freeport are
important.
More important is you swatching that little tiny dollar, but we all pay taxes here.
Second, I'm going to address this to Wayne Dugman.
You keep saying that the building you tore down on Shaw knees that belonged to Akia Sanders
was in terrible shape.
It was bad shape.
But why aren't you putting a sticker on the Rowley building that's been in that condition
for years?
You refused to tear that down.
It had asbestos in it.
You won't tear that down because you're thinking you might get something along.
That train might come through and you might be able to sell that property.
and like Albers, you gave all this, you gave Albers a chance to buy that other Raleigh building
for a hundred bucks.
And then you tore down her place and you and I know and you're not going to like this mayor
but it's who you know and who your friends are because I know who your friends are.
I went to school with you.
Are there any other public comments?
I'm Makia Sanders along with Tiffany Sanders.
I own 404 and 402 Shawnee.
You gotta wonder how would you need your permission to,
need the council's permission to pay for a demolition
and you didn't even need their permission
to address the situation first.
And every time you open your mouth Wayne,
you helped me out. You sat up there and told Monroe that you didn't get served a stop demolition
order. That was a lie. If anybody want copies, I have the time, I have a video of speaking
to you before you demoed my house, after I served you papers, stating that I served you
papers you're going to knock my house down anyway.
Hennett, by the Wagner House.
Somebody got shot and I know for sure it was because of the light issue and they can't
find the shooter.
And I watched you go to an event where that family celebrated celebration of life and
you, that statement, you attending that and smiling was diabolical to me.
And this is the weakest display of leadership I've ever seen to wait and say let's become
and
John.
I'm a distressed city. Less sand, less weight to somebody else
gets shot, beat up or killed. What the heck? Nice going.
Y'all doing a real great job up here. Nobody likes you though.
Next.
I moved out of Freeport in 2020 to Ames, Iowa and spent four years there getting my degree.
I recently went to Des Moines and talked to my friends that live in Des Moines, even one
in a trailer park, and told them what's happening in Freeport and they were flabbergasted at
the least.
I love this city.
I want to continue living in this city.
I want people my age to not feel like we have to leave.
So when there's little things about,
oh, shouldn't all the city get lights?
Yeah, duh, that's not the problem.
The problem is we're focusing on all these small,
other petty things to be like, oh, look at our crime rate
compared to Chicago.
Look at the crime rate compared to Des Moines.
I pulled it up.
It is astonishing.
And even downtown Des Moines lit up like a Christmas tree
and that helps, but even the trailer park
and my friend lives in.
She could go stand on the street and I can see her
in a trailer park.
We can't do the same for our streets.
I don't wanna leave here again,
but this council and the city in general
is making it very hard to wanna stay for my safety
and the safety of my family.
My mom has put roots down here.
My brother may have put roots down here.
I don't wanna spend the rest of my nephew's life
only seeing him once a month,
like I did from 2020 to 2024.
Can we please figure something out for the love of the city?
Not for our own well-being or whatever it is.
You love the city, you want to live in it,
you want to be the mayor, please do something about this.
Thank you.
Is there any other public comment?
Tommy?
Roy Dickinson.
You got another thing, but the Holiday Inn is week four.
Holiday Inn is not open, Tommy. We are working on getting that one torn down as well.
What about that Lincoln, what Don Parker said, that Lincoln, Lincoln Sink, right Don?
That Lincoln School in Chicago, that old school.
Oh, we're working on demolishing that one as well, Tommy.
and we that shows he Mike was looking good it's why by that Jersey Mike right
but yep by the old GameStop yep there we're still working on that one as I
had a talk to our building inspector they're full steam ahead on that one so
okay I hope you're hungry are there any other public comments not out to
entertain a motion for adjournment so move motion made by Alderman Sellers
Sanders, seconded by Alderman Monroe, Simmons, Parker, Stacy, Sanders, Sellers, Klemm, Monroe.