Good evening. Justin, could you please give the invocation?
Good evening. Madam Mayor, Council, and Merry Christmas. And I know it's a bit
presumptuous, but Happy New Year as well. Please pray with me. Father, we thank you
for this evening. We thank you for your grace in our lives, your goodness to us as
as we see your gifts poured out in the world and even here in our city, Freeport, day after
day.
Lord, as we approach the end of 2025, Lord, we thank you for so much that's been done,
so many decisions made, and so much work accomplished, and Lord, we thank you for giving us the strength
and the patience and the grace through all of it.
and Lord, even as we've already begun to plan towards 2026 and so much work has already
been laid out there, just ask for your blessing and Godspeed in that work.
Lord, I pray for this administration, this council, city manager and clerk and others,
that you would bless them in their work and help them to find joy in their callings that
you've given them and particularly in the difficulties and the frustrations and Lord
even as we celebrate peace at this time of year with the birth of Christ Father I pray
to that you would help us to live in peace with one another even in disagreement that
we would honor one another as fellow men and women made in the image of God and so I ask
these things in Christ's name. Amen. Amen. Amen. Thank you Justin. Now we'll officially
Mayor Miller, Alderpersons, Klemm, Johnson, Simmons, Parker, Stacy, Shadle, Sanders, Sellers
Bates of America, and to the Republic for which it stands, one Nation, under God, indivisible,
with liberty and justice for all.
Item number one is approval of the agenda.
However, we are going to be removing item number 10.
It's not quite ready to go.
So is there a motion to approve?
So move.
Second.
A motion made by Alderman Shadle, seconded by Alderman Sellers.
All those in favor signify by saying aye.
Aye.
No.
Opposed?
Yeah.
I oppose it.
That vote is seven to one.
Item number two.
It shouldn't be a vote, Mayor.
I'm sorry.
It shouldn't be a vote.
I did not approve it.
I know.
I just said it was seven to one.
Yeah.
But it's not a vote.
You can't tally this agenda to a vote.
That's not how it's done.
and the fact that I'm not approving of it.
Okay.
So, let me let the attorney address whatever you want.
Well, he can say whatever he wants because he would be out of order if he said anything.
Okay.
So, Alderman Sanders, I've already done the call.
And I have the floor as it's not approving of this agenda.
But the vote is seven to one, so that means there is no vote on this agenda.
It has not been approved.
You don't have the floor.
Please refrain from talking. I've moved on from item number one. We're moving on to item number two.
So item number two is public comment.
Mayor, you cannot conduct this meeting as such. You're not in charge. You're not in charge.
Alderman Sanders, please refrain from speaking or I'm going to be calling you out of order.
But you're not in charge, Mayor. You're not in charge. You can say what you want.
You are given a warning. You are given a warning that you are being out of order. So please stop.
Otherwise I'm going to have to call you out of order if it continues.
we're going to move on to item number two which is public comment where we have
none signed in so we'll move on to item number three
which is the consent agenda the consent agenda consists of
uh all these in one motion unless a member of the council would like to have
something removed for further discussion is there
anything to be removed everything i i i oppose everything
uh matter of fact i want to table this meeting
until council has formally had a meeting amongst itself to determine how did this agenda come
into play and why are we accepting an agenda that we had not discussed?
Okay, so here's the deal.
You're purposely going off topic.
And the topic right now before us is the consent agenda.
So is there anything specifically that any member of the council would like to have removed
for further discussion?
Seeing none, the consent agenda consists of reviewing, I'm sorry, approving to receive
and place on file the board and commission minutes from the Board of Fire and Police Commission
for October 28th and 29th, November 4th, 2025.
The Arts and Culture Commission, February 6th, March 6th, April 3rd, May 1st, July 3rd,
August 7th, September 4th, and November 4th, 2025.
The schedule of the regular meetings for the City of Freeport for 2026.
The building permit and fire department reports for November 2025.
The adoption of Resolution 2025-152, which is a ratification of emergency replacement
on the HVAC.
The adoption of Resolution 2025-153, which is the resolution of ratifying emergency stormwater
basin repairs, and the adoption of Resolution 2025-154, which is the resolution ratifying
emergency water main repairs and looping, also is the cash and investment report and
the finance department report, both dated October 2025, and the approval of the finance
This bill is payable in the total of $6,591,414.39 and approval of payroll for pay period ending
November 29, 2025 in the total of $677,032.29.
Is there a motion to approve?
So moved.
Second.
We have a motion made by Alderman Shadle, seconded by Alderman Sellers.
Madam Clerk, please take the roll.
Sanders.
No.
Sellers? Aye. Klemm? Aye. Johnson? Aye. Simmons? Aye. Parker? Aye. Stacy? Aye. And Shadle? Aye. The consent agenda is approved seven to one.
Okay, item number four is a statement and explanation by the city attorney
regarding the rules of council. Thank you your honor. So during the course of the
past few meetings of the City Council and the Committee of the Whole, there
have been statements made by Alderman Sanders asking or questioning who has the authority
to place items on the agenda and who has the authority to run or chair the Council and
Committee of the Whole meetings.
These repeated statements by Alderman Sanders, including some made tonight, and the time
that it takes for him to make them have caused concern for other Council members that these
statements are leading to meetings being conducted in an inefficient manner.
At the request of the Mayor, City Manager, and other Council members, I have been asked
and the Chair of the City Council and the Committees of the Whole.
So revised Rules of Council were adopted by Ordinance by a majority of the City Council on June 16th, 2025.
Pursuant to City Code of Ordinance Section 220.10 subparagraph 29, items can be placed on the Council or Committee of the Whole Agenda by the Mayor, the City Manager, any two Alderpersons,
or as referred to it by City Council, subject to some additional requirements. As such,
the Mayor and the City Manager have the authority to place items on the agenda.
Further, Section 220.10, subparagraph 7 and Section 220.11 provide that the Mayor shall
preside and serve as the Chairperson at Council and Committee of the Whole meetings. As the Chairperson,
the Mayor is the one who has the authority to preside over the meeting, call on people to speak,
Determine when someone is out of order, etc. So that power is vested into the mayor by our city ordinances that have been approved.
Alderman Sanders, I understand that you may not agree with these rules,
but these are the rules that have been adopted by a majority of the city council. As such, these are the rules that the council,
including yourself as a member of the council, must abide by.
It's my hope that with this explanation and clarification of what the rules of council are,
are regarding who has the authority to place items on the agenda and who has the authority
to chair and preside over meetings that any further comments or questions will be alleviated.
To the extent, Alderman Sanders, you have any further questions about this, I'm happy
to speak with you after the meeting about them.
Item number five is-
Are you asking me a question?
You didn't ask me a question.
No, it isn't a discussion item.
is simply a statement and explanation and he is open to meeting with anyone afterwards.
Item number five is reappointments.
Could you please read this?
of Tynacanova to the Alts Arts and Culture
and Kanova to the Arts and Culture Commission effective through October 31st, 2028.
Thank you.
Is there a motion to approve?
So move.
Second.
A motion made by Alderman Sellers, seconded by Alderman Shadle.
Discussion on the appointment.
Madam Clerk, please take the roll.
Sanders?
No.
Sellers?
Aye.
Klemm?
Aye.
Johnson?
Aye.
Simmons?
Aye.
Parker?
The appointment is approved, 7-1.
Item number 6 is the second reading of ordinance 2025-78.
Could you please read this?
Ordinance amending Chapter 1020, Streets Generally, Section 1020.13, Erection of Banners, Signs,
etc., to prohibit the placement of signage on any city street, alley, or public way.
Thank you.
Director Heimerdinger.
Thank you, Madam Mayor.
This was presented at December 1st council meeting.
There was no discussion.
These changes don't add to the idea behind the already established Chapter 10, Section
13, which is that the signs are not allowed in public way or right away.
Instead, it just brings clarity, ensures fair treatment, and addresses necessary signage
that is permitted to be in there by the city or other roadway districts.
So staff and Planning Commission recommend the adoption of the amended ordinance.
Thank you.
Any discussion on this ordinance?
Madam Clerk, please take the roll.
Sanders?
Yes.
Sellers?
Aye.
Klemm?
Aye.
Johnson?
Aye.
Simmons?
Aye.
Parker?
Aye.
Stacy?
Aye.
And Shadle?
Aye.
The ordinance passes 8-0.
Item number 2 is the second reading of Ordinance 2025-79.
Could you please read this?
Fiscal Year 2025 Reappropriation Ordinance.
Thank you.
Director Richter?
Thank you, Your Honor.
On December 1st, we had first reading for the 2025 Supplemental Appropriation.
At the end of each fiscal year, the City Council amends the appropriation ordinance to take
into account necessary revenue and expense adjustments.
At our previous meeting, I went through a very long list of items, and I don't think
you want me to read it again.
Yes, I have a question. I had asked that monies be allotted for a lightning program.
and I would like to know if that happened.
Did you say lighting? Yes.
I believe we're discussing street light enhancements.
Dr. Richter, would you want to answer that?
This is the budget for 2025. So we've made adjustments for the project that we did earlier
in the year for the budget. But I think you're talking about going forward into 2026. So like this is 2025. So we passed 26 last on the 1st. And I believe there's there's funds in there. A small amount in there in 2026.
Yeah, this is finishing up the 2025 budget, Alderman, Stacy.
If there's no further questions, Madam Clerk, please take the roll.
Sanders?
No.
Sellers?
Aye.
Klemm?
Aye.
Johnson?
Aye.
Simmons?
Aye.
Parker?
Aye.
Stacy?
Aye.
And Shadle?
Aye.
Ordinance passes 7 to 1. Item number 8 is the second reading of Ordinance 2025-80.
Could you please read this? Ordinance adopting revised hanger lease form. Thank
you. Manager Boyer. Thank you, Your Honor. Just following up, this is an adjustment
to the existing lease format for the hangers. We discussed it at December 1st
meeting and staff recommends moving forward with the changes. Thank you. Is
Sanders, No. Sellers, Aye. Klemm, Aye. Johnson, Aye. Simmons, Aye. Parker, Aye. Stacy, No.
And Shadle, Aye. And that ordinance passes 6-2. And item number 9 is the first reading
of Ordinance 2025-81. Could you please read this? Ordinance amending Chapter 232, Department
of Public Works, to allow a consulting firm to manage the various divisions within the
Public Works Department. Thank you. Manager Boyer? Thank you, Your Honor. So the City
Code establishes the Public Works Director and the City Engineer as appointed positions
under the City Manager. Historically, these roles have been filled by either an individual
or a contractor. Many municipalities, including peer communities in Illinois, South Beloit
being one, now rely on contracted engineering firms to provide these functions when it offers
greater technical depth, operational flexibility, or cost efficiency.
The proposed ordinance updates the code to clearly state that either an individual or
an engineering firm may be appointed to these positions.
This brings our code in line with contemporary municipal practices and reflects how engineering
services are increasingly delivered in local government.
The ordinance makes targeted amendments to sections 232.03 and 288.25.
The revisions state that the Public Works Director and City Engineer may either be a
City employee or a contracted engineering firm.
They require that the scope of services for the firm be documented in writing and clarify
that a firm may serve until a successor is appointed.
The ordinance also clarifies that nothing in the code should be interpreted to either
require or prohibit the use of an outside engineering firm.
These changes provide the administrative flexibility while preserving existing appointment and
oversight authority.
There is no actual impact to this, however, staff recommends moving forward with this
ordinance change and staff is also requesting suspension of the rules due to the fact just
we want to keep things in line.
We have a few agreements that we need to approve at the end of the evening and I felt that
these minor changes would be prudent given that we're working on the 2026 construction
your planning and and moving forward with our plans for 26 is there a motion to
adopt or to approve some old no wait I said that wrong to move it forward there
to move it forward is there a motion to move for some old suspended rules second
oh okay so we we have a we have a motion made by Alderman sellers seconded by
Alderman Shadle and we have a motion made by Alderman Parker to suspend the
Rules, and who was the second on that? Second. And the second made by Alderman
Sellers. So before you is the suspension, non-debatable, must pass by two-thirds
majority. Madam Clerk, would you please take the role on the suspension only?
Sanders, no. Sellers, aye. Klemm, aye. Johnson, aye. Simmons, no. Parker, aye. Stacy, no.
and Shadle the motion to suspend fails you have five to three so you have five
five have half of the council voting in favor of a particular item so that
triggers one of the situations where the mayor is allowed to cast a vote oh I'm
sorry attorney Zito mayor what say you I is that enough votes attorney Zito six
we needed the six so we have six to three thank you for that clarification so
Yes, I would like to know, are we looking for an assessor to be appointed to this position?
And Darren Steagall sits here as the Director over the Water Department, but his name is
and I stated nowhere in here. And why is that?
Manager Boyer.
Darren is a representative of the firm that we're using, Fehr Graham, who has proven,
especially over the last few years with a very large construction program, that this
has been working out excellent for the city. So the idea here is we're just making some
minor adjustments to the ordinance, nothing that is not currently there, just want to
make it clearer so I would say Darren Mr. Steele has done an outstanding job and we
want to retain him in that current position so that we can get a lot of
work done and bring a lot of money into the city which we've received I don't
know how many countless millions of dollars in outside funding for almost
every project that we're working on so I think it's working well and I would
encourage council to support this change okay and my first question
what was your first question are we looking for an assessor to be appointed
to this position those were your words those weren't mine assessor assessor until
we find an assessor do you mean a successor excuse me do you mean a
successor he said assessor at this time we're not looking for anyone we're not
looking for a
We're not looking for a Public Works Director.
Are there any other questions? Madam Clerk, please take the roll.
Sanders? No.
Sellers? Aye.
Klemm? Aye.
Johnson? Aye.
Simmons? Aye.
Parker? Aye.
Stacy? Aye.
and Shadle. And the ordinance passes seven to one. Okay, so I see that we have a few people
that have arrived. Xander, are you ready to do what you needed to? Do we need or do you want
to wait until the end of the meeting? I was going to ask for a leave of council if that was
what you were, is that what you're looking for? Yes. You can wait. Okay, all right. Are you good
We will move on to item number 11, which is the adoption of resolution 2025-155.
Resolution authorizing and approving an agreement with Lauterbach and Amon to provide auditing
services to the city.
Thank you.
Director Richter?
Thank you, Your Honor.
On January of 2023, the Finance Department issued a Request for Proposal for Auditing Services for the fiscal years of 2022 through 2026.
On February 6th of 2023, City Council approved the bid from Lauterbach and Neyman.
Past practice has been to obtain multi-year proposals during the RFP process. However, individual engagement letters are signed for each of the fiscal years to be audited.
Lauterbach and Amons fees for the City's 2025 audit are $45,430. This is a 3% increase from the prior year.
At the time of the RFP, the communities of Rockford, Rock Island, and East Moline all gave positive responses in favor of Lauterbach and Neyman's performance.
In addition, the City of Freeport's 2024 audit was prepared accurately and on time, and all interactions were professional.
Their team is very experienced in the area of municipal government.
The purpose of an engagement letter is to define the scope of the audit, specify the time of the audit and related deliverables, define the fee arrangement, and outline the auditors and management's responsibilities.
The strategic plan alignment is responsive, efficient government, and at this time, staff request approval of the fiscal year 2025 engagement letter with Lauterbach and Eamon.
Thank you. Is there a motion to adopt?
So moved.
Second.
In motion made by Alderman Shadle, seconded by Alderman Sellers. Discussion on the resolution?
Madam Clerk, please take the roll. Sanders? No. Sellers? Aye. Klemm? Aye. Johnson? Aye. Simmons? Aye. Parker? Aye. Stacy? Aye. And Shadle? Aye.
The resolution is adopted 7-1.
Item number 12 is the adoption of Resolution 2025-156. Could you please read this?
Resolution approving the City's property, general liability, and workers' compensation insurance policies.
Thank you. Manager Boyer.
Thank you, Your Honor. The City has begun the insurance renewal process in early fall and completing several documents for our broker, A.J. Gallagher.
Gallagher.
As our broker, they provide expert guidance, access to more insurance options, assistance
with claims and personalized support.
They also advocate for us in the unwriting process.
Meeting was held with them on December 10th at which AJ Gallagher's representative presented
over the renewal.
And what we're looking at here are some of the changes in our premiums.
I can go through all those, but I assume everyone has read their memo.
So therefore, there are a couple of notable changes. It's relatively flat this year, very
fortunate on various coverages. So we're looking at a minor overall increase, but relatively
flat. So I think we're looking at about $9,537 when it comes to the property, inland marine
package, automobile liability, umbrella, crime, cyber, and so forth. So overall, staff is
is happy with the renewal and we are fortunate to see that it was less than 1% of total coverage
limits so the city will also receive a safety grant from the Illinois Public Risk Association
for I'm sorry Risk Fund for $16,244 for safety related equipment and staff recommends moving
forward with the 2026 liability property and workers compensation insurance.
Is there a motion to adopt?
So moved.
Second.
The motion made by Alderman Shadle, seconded by Alderman Sellers. Discussion on the resolution?
Madam Clerk, please take the roll.
Sanders?
Uh, yes.
Sellers?
Aye.
Klemm?
Aye.
Johnson?
Aye.
Simmons?
Aye.
Parker?
Aye.
Stacy?
Aye.
And Shadle?
Aye.
The resolution is adopted 8-0.
Item number 13 is the adoption of resolution 2025-157. Could you please read this?
Resolution Approving Pavement of Invoice to Mobile Electronics for Upfitting District Chief Vehicle
Thank you. Chief?
Thank you, Mayor. So, June 2nd of 2025, Council approved the purchase of a 2025 Chevrolet Tahoe
to be utilized as an emergency response vehicle for the District Chiefs. We took delivery on
August 26, August 26, August 26, August 26
and then when the work was completed, we paid for the labor.
So doing it this way, complied with the city's purchasing policy, it would have helped the
vendor reduce his overhead costs and we would have had this work done.
So however, once the work was completed, he presented me with three different invoices
all totaling over $10,000 which meets the requirement for council approval.
So tonight I'm bringing those three individual and specific invoices to council for approval
for mobile electronics for a total sum of $13,972.92.
So that project for the entire vehicle is out of the Fire Capital Improvement Fund which
was provided for in this year's budget.
We are currently under budget with this project, we're just seeking approval from Council to
pay this last and final bill.
Thank you.
Is there a motion to adopt?
So moved.
Second.
We have a motion made by Alderman Klemm, seconded by Alderman Shadle.
Discussion on the resolution?
Madam Clerk, please take the roll.
Sanders?
Yes.
Sellers?
Aye.
Klemm?
Aye.
Johnson?
Aye.
Miller, Stacey, and Shadle. The resolution is adopted 8-0.
Item number 14 is the adoption of resolution 2025158. Could you please read this?
Resolution approving Fehr Graham 2026 Master Services Agreement.
Thank you, Manager Boyer.
Thank you, Your Honor. Each year, one of the things that we approve is the Master Services
and the Master Services Agreement. This is with Fehr Graham. They understand our infrastructure.
Obviously, they have an inventory of all of our roads. They have a very good understanding
of what it is we need to be doing out here throughout our construction season. 2026 is
going to be a very busy year, and we need to have a Master Services Agreement set up
so that we will have the necessary expertise on hand and ready to go when we run into unexpected
things as well as projects that need to be moved forward. So this year we're
bringing forward to council it's an agreement with Fehr Graham for 450,000
for the for the master services agreement. In the past this work has been
very instrumental in terms of Adams Avenue for instance it was a very
important project ran into various stormwater issues things that were not
able to be calculated early on and because of this we were able to make a
Good, an excellent decision on the ground in a timely fashion that in a big picture saves
the city a substantial amount of money and this is really one of the ways we're able
to stretch our dollars as much as they have been stretched for all of our different projects.
So staff recommends moving forward with this Master Services Agreement with Fehr Graham.
Is there a motion to adopt?
So moved.
Second.
Motion made by Alderman Shadle, seconded by Alderman Sellers.
on the Resolution. Alderman Sanders. Have Council negotiated this contract with Fehr and Graham?
Just a question I'm throwing out there. Manager Boyer. Well, we have
Howard.
Well, we have, I have.
You have.
Yes.
We have negotiated.
The Council has not.
Well, tonight we're bringing this forward as the conclusion.
Bringing it forward, but Council has not made a discussion on this particular contract.
Well, I guess this would be the discussion on this contract.
No, Council has not had the discussion about this contract.
Actually, I've had this discussion with many of the Council members, especially it's been
every year and this is something we do every year because this is part of the
secret to our success in terms of getting projects going and launched and
completed so if three years on council isn't enough experience I don't know
what else we got to do but we're doing this every single year and it's worked
out phenomenally yeah but I'm being specific about my question my question
is has council had a discussion on this contract that's the question that I'm
asking. Okay so Attorney Zito. Alderman Sanders, so this is your opportunity to have the discussion
on this contract. So the normal process would be staff is going to present an item to council
to vote on it. There's a motion in the second to put it on the floor and now there is discussion
by council. This is your opportunity as a council to talk about this contract whether you like it,
Don't Like It, Have Questions, Whatever It May Be.
You know, Attorney Zito, you do not direct counsel, okay?
You do not discuss the matters of counsel.
Actually, I haven't actually given you the floor, Alderman Sanders.
I'm on the floor.
But the last one I gave the floor to was the attorney.
So you're actually out of order by doing that.
So please refrain.
If you would like to have a discussion, that's fine, but you have to understand the process
here.
City Manager actually is the one that does the negotiating of contracts and then he brings
them to the Council to discuss and evaluate that it's your job to either approve or not
approve.
So that's the discussion tonight.
Alderman Stacy, did you have your hand up?
Yes.
City Manager Boyer, how can we ensure the taxpayers that we are getting the best price
Price for the needed services. I would think the most monetary responsible way to acquire
these services would be asking for a request for quotes from other firms. And before anyone
say that we can't do it, please note that on July 28, 2022, the City of Peoria, Illinois,
another home rural unit of government, issued a request for quotes to suffice a master service
agreement for various engineering services similar to ours.
If they can do it, why can't we?
Truth be told, we can.
An Illinois municipality can request quotes or proposals for engineering services, but
they must follow the Local Government Professional Service Selection Act.
and for the record, that correspondent is 50ILCS510-1.
So the real question is, why aren't we doing this?
Well number one, quotes are generally for well understood projects and you generally
do not even quote for professional services.
You do a statement of qualification, you issue the request for a statement of qualification,
you look at those and then you select one based on qualification and whatever that firm is,
whatever their price is, is what it is.
So that's not actually how things are generally done.
Not saying it's never done, but it's not generally done that way.
So we have a company here in town who has supported this city and has done an excellent
job.
We have had saving a very large cost avoidance on every project that we've done in this city.
We've done it right and there is absolutely no reason to change horses in the middle of
this. We have a very active schedule for next year and I believe that every dollar is highly
valued and has performed well for us. At this point, we need to continue with what's been
successful.
Any other discussion? Darren, did you want to add something?
So this year's Master Service Contract Award was for $350,000. There was an additional
service that was added for $100,000 a few months ago. Currently, I look today, as of
the first of December, we're at $385,000, so we will not max out our Master Service
Agreement for this year. So we've been shown to be respectful of the money. Out of the
the 385,000, 20,000 of those are fees, which include testing services and or security titles, things like that, that we do for the city all the time. Structural assessments and or CAD fees that come along with some of the survey and staking jobs that we're required to do for the city.
Additionally, just some pure facts of this, $70,000 of the fee goes to permitting review for the City of Freeport that is charged out to our clients, to our customers that do permits, solar companies, any of the big arrays, civil services, community development uses all the time to do civil reviews or structural reviews for them as well, in-house.
Foss, so all of these dollars are used amongst the different departments within the city.
I would also like to mention being locally here in Freeport, I'm invested in the computing.
All the directors that work for the City of Freeport, police, fire, community development,
finance will all tell you that I'm very involved with all the departments and I help them at
any moment with any reach and I typically don't even charge the city for all the hours
I just want to reiterate what City Manager Boyer read in the memo because I think those are some very good points.
Fehr Graham understands the infrastructure system and they have an inventory of roads.
If we were to go out for an RFQ and we get a different firm, we're not going to have those records.
You would have to account for a new firm to do a new road study.
You would have to have them become familiar with the infrastructure.
You know, they'd have to come up to speed and there's a lot of added value
in staying with the same engineering firm.
Alderman Stacy. So would it be true in saying that because you, City Manager Boyer, know little to nothing about these services and our city streets infrastructure, you depend on fair ground because you need them to be successful?
I'm not really sure how that statement is... I have the floor. I'm not sure how that statement is respectful in any way, shape, or form, saying those things to him.
Mayor, you just can't have the floor.
That's just disrespect.
Yeah, it's disrespect because you can't have the floor.
Alderman Sanders, you don't have the floor. Please stop talking.
Manager Boyer, would you like to say something to that?
I'm a little at a loss for words except to say that I am here to get the best value out of every dollar that we have for taxpayers and I am I would not be bringing this before counsel if I thought that there was a single if there was any issue whatsoever they are bringing an outstanding value to this community this is part of why we've been able to accomplish everything we've accomplished and I would you were asking me about
my own credentials. I guarantee you, I'm the only person that knows anything about utilities from a
utilities operator standpoint in administration and local communities. I will tell you, I know
more about the infrastructure in this town than virtually anyone else. And I would say you are
casting dispersions on me because this is a political game. But to me, we're trying to get
I want to say this, and I want the record to without any comments from the mayor nor the attorney. I don't want any comments from you guys. But what I have to say is this, is that we are the governing body here, who is the protectors.
Okay, I'm going to call you out of order on this because you are off topic. This topic is about the Master Service Agreement. It is not for you to go off on some misunderstanding of whatever you think government is.
Okay.
So, I would encourage you that if you want to have a clear understanding of how things are run, you should probably put your concerns to the Attorney General's office.
Yeah, well.
Mo.
Consider this too.
so consider this to be your, you are out of order. So the next time you are disruptive in the order,
I will ask you to be escorted out of the meeting. So let's move on. Is there any other questions
concerning Fehr Graham? I'm not done, Mayor. Well, actually you've had two times to speak. No,
you stopped me. Because you are not talking about what is on the agenda for before us right now.
it is about the fair gram master service agreement period would you like to say
something about the fair gram master service i would okay you have your time
the service that is being provided has not been broken down to us in quote tangible records
We have not been introduced to this contract officially to debate, to determine, and not
not only that, putting the taxpayer's trust into anything that deals with taxpayer's dollars.
We have no oversight committee to determine whether or not we're getting a fair deal with
any contractor or any sort of a contracting presentation onto council or to the city itself.
So yeah, I'm debating, I'm talking about this contract that has been introduced to us the
last time we was here on time and material.
We just can't open up the barn door and just let time and material determine how much the
taxpayers are going to suffer.
Yeah, the quote is $450,000 or more for the services, but it leaves opportunity for expansion
and
other
people.
I think that is the
most important
aspect of this contract for more tax
hike raises.
It can because it is time and material.
And because that door is open, we have
no oversight committee to determine
whether it is good or whether it is
bad.
And this is what we are talking about.
So we are not just going to sit here
or I'm not going to just sit here and
and
Dr.
John,
Mr.
Mayor, I want to say that I am not saying that we should
make recommendations for the city of Freeport. I don't want to
continue to say that staff is making these recommendations
because council is not making these recommendations to move
forward. If council is not making recommendations to move
and
We don't have it in writing. Everything that we're talking about is not in writing. I don't see it. I don't see the conclusion. And I don't even see the services or the invoices or the contract. So we're looking at a lot of things that has not materialized before council. But yet we sit we stand here to debate whether we should vote on it or not. So that's, that's one of the things that I wanted to express. And it's not that
We don't trust nobody, it's just the fact that we don't have an oversight committee to look
into the matters of taxpayers' dollars and this is where we're at right now, so.
Okay, so your full understanding is by informing yourself.
The contract is in your packet.
So you have had it since Friday.
If you had questions, you could have been reading it for many days.
So let's go back to any other discussion on this resolution.
Madam Clerk, please take the roll.
Sanders?
No.
Sellers?
Aye.
Klemm?
Aye.
Johnson?
Aye.
Simmons?
Aye.
Parker?
Aye.
Stacy?
Aye.
Shadle?
Aye.
The resolution is adopted 7-1.
Item number 15 is the adoption of resolution 2025-159.
Could you please read this?
Resolution approving Fehr Graham 2026 Public Works Master Services Agreement.
Manager Boyer.
So, we currently contract with Fehr Graham for Public Works Director Services.
That includes many activities in the day-to-day operations of the staff, performing various
reviews, working with them on last-minute items, failures that may occur out in the
Field, also is additional to that, ensuring that we have everything we need in place for
our snow removal program or our stump removals, ensuring that we have all of our equipment
serviced appropriately, and also assisting and working with the staff to be effective
moving forward.
So the city requires this additional work.
It's essential to have a director who is deeply immersed in the city's infrastructure and
Possesses the History and Knowledge to Effectively Handle the Numerous Demands of this Position
and the City Requests Assistance to Handle this Volume of Work.
So staff recommends moving forward with the approval of the Fehr Graham Professional Services
Agreement for Public Works Director.
Motion to approve.
Motion made by Alderman Klemm, seconded by Alderman Johnson.
Discussion on the resolution.
Clerk, please take the roll.
Sanders?
No.
Sellers?
Aye.
Klemm?
Aye.
Johnson?
Aye.
Simmons?
Aye.
Parker?
Aye.
Stacy?
Aye.
And Shadle?
Aye.
The resolution is adopted, 7-1.
Move on to reports from department heads, finance?
Nothing, Your Honor.
Thank you.
Community Development?
Nothing.
Thank you.
Public Works?
Quickly I wanted to let everybody know that we were able to submit a fair gram
team was and get a hundred thousand dollar grant back to the city for sewer
lining we received the notice this week so that should be coming back to the
city coffers the lift station on Walnut Road is underway they set the wet well
down to nearly 40 feet on the corner of the landfill we're gonna stop
We had significant water getting that set. As a reminder to all residents and homeowners, property owners in Freeport, the snow ordinance is in effect a half an inch of snow. Cars need to be odd even, moved. If they're not, we will be towing vehicles moving forward. We can't chase everybody down on the streets. It's important to have a safe road.
We're still trying to clean streets up from the very first heavy snow and chasing people down.
Shoveling sidewalks as well is a requirement by the homeowner or property owner within Freeport.
Please shovel your sidewalks and be respectful to your neighbors that have to use the pass to get back and forth.
If you have an issue with the way the city is plowed, a corner or something like that, please reach out.
they're doing the best they can.
We have more snowfall in December than we had for the entire year last year.
And we're running out of spaces to put it with more in the forecast.
So, uh, please don't think anybody's doing it on purpose.
There's just only so much space to go with it.
Um, and again, we're getting lots and lots of complaints about
sidewalks not being shoveled, which the next, uh, available avenue for that
is code enforcement, which we have been reluctant to do, but we're going to have
to start doing it if people can't comply with shoveling.
and lastly I'd like to announce that Frontier has notified me that we've been negotiating on them
going to a full fiber install in Freeport in 2026 and they've already started sending in
permits for the work which is great news for Freeport. It should improve our communications
and this is one of the benefits of us bringing surf to Freeport. Now we're going to get more
people to be more competitive and provide better service to all the constituents. Thank you.
Thank you.
Fire?
Thank you, Your Honor.
Director Stiegel kind of stepped into my topic for this evening, but our guys have been
out on the streets shoveling out fire hydrants with the deep snow, and they're very appreciative
of the hydrants that residents have helped us out with.
So the efforts do not go unnoticed.
Our guys come back to the station and say there were several hydrants in front of homes
and others that were clean and accessible and they're very appreciative.
So I just wanted to recognize those residents who take care of that and encourage others
if you have an opportunity to help us out and do those and ones that we can get to.
Our guys certainly pull over with shovels on the vehicles and they dig out as well.
So once again, thank you to the public for helping us out.
Thank you.
Please.
Yes, Madam Mayor, I just would like to thank all that contributed to shop with a cop this year.
The police department and the sheriff's department were able to involve a lot of children this year and it was quite an amazing experience.
So I just wanted to take a second and thank all of those who made that happen for those children. So thank you all.
Thank you your honor. I just wanted to remind everybody to stop by the library
now through Christmas to see the Community Festival of Trees in
collaboration with FHN. City Manager? Nothing tonight your honor. I just have a
couple of things. I just wanted to give a shout out to High Hope Freeport. They had
a great event on Saturday at the girls and boys club that brought early
Johnson, and Johnston.
I would like to wish you a Merry Christmas to some children that have lost a parent due to gun violence.
So I'd just like to also thank Alderman Shadle, Sellers, and Johnson for joining City Manager and I in serving those that attended.
And since this is our last meeting of 2025, our next meeting will be January 5th.
And I'd like to wish each of you a Merry Christmas and a safe and happy new year.
Alderman, Sanders?
None.
Alderman, Sellers?
I would like to also wish everybody a Merry Christmas and a blessed new year.
Alderman, Klemm?
The same.
I'd like to wish everybody a Merry Christmas and a Happy New Year.
We will be taking a look at some changes in the dates for neighborhood watches simply
because we come up with some of the nights where there are other groups that are very
Oliver, Mayor, Mayor, Mayor, Mayor, Mayor
and we will not have a neighborhood watch meeting next Monday night either, thank you.
Alderman Stacey?
Not at this time.
Alderman Shadle?
Just Merry Christmas to everyone and thank you.
Thank you.
Xander, would you like to bring your team up?
Good evening, Mayor, members of the City Council, City officials, Fire Chief, any guests here?
My name is Zandra Bright and I'm here on behalf of Voices and Views with Zan and Chills.
This is my co-host here.
We're a new podcast here in town, started here in early September, but doing well solo on our own.
On December 3rd, at the city's main fire station, we gather for something far more meaningful than a presentation.
We gather to remember, to honor, and we gather to say thank you.
The art piece presented that day was powerful in both image and meaning.
It was a New York City fire engine and drawn entirely with the number two council.
But what makes this art extraordinary is not just the image.
The fire engine is composed of the names of the following firefighters from September 11.
Each line, each detail, each shadow is made from a name.
Names of the men and women who ran toward danger when the world ran away.
Names of heroes who gave everything to protect others.
Names that forever changed fire service and our nation.
This piece reminds us that behind every siren,
Behind every uniform, behind every call, answer is a life, a family, a legacy.
The artist behind this work is Rashad McIntyre from Wilmington, North Carolina.
He is an artist who lives with autism and does not allow his disability to define him.
Rashad's talent was discovered at the tender age of four years old.
Since then his work has been featured in museums and exhibitions reaching audiences beyond his hometown. Instead of creating simply to draw, he poured focus, discipline, and deep respect into this piece.
Through his hands the artwork became a memorial, a reminder and a bridge connecting past sacrifice and to present service.
When Voices & Views with Zan and Chess presented this artwork, it was a moment that spoke without words.
It symbolized the bond between firefighters across generations.
It symbolized respect for those we lost and gratitude for those who still serve.
To our local firefighters, your courage matters, your sacrifice matters,
and your service carries the weight of history
every time you answer a call.
You stand on the shoulders of those whose names
are written into that fire engine
and you carry their legacy forth with every shift,
every alarm and every life saved.
We thank our city officials
for recognizing moments like this,
Moments that remind us that remembrance is essential.
Appreciation must be spoken
and gratitude should be visible.
As voices and views was then in chairs,
we captured the voices of those in our community
and beyond supporting, promoting
and engaging conversations with our audiences
while uplifting voices, honoring service
and telling the stories that must never be forgotten.
This artwork now stands as a keepsake,
not only of September 11th,
but of what it truly means to serve.
Thank you for your time, thank you for your leadership
and thank you to every firefighter, past and present
who has answered the call.
This is Voices and Views with Zan and Chess.
Thank you.
I would just like to state how pleased the fire department was to receive this generous
donation.
It's a piece of art to be presented to the fire station.
We've already probably hung it up in a special place at the station all by itself.
It's not sharing the wall with any other art pieces, so we're very grateful she and her
Liz Brite and her team presented this December 3rd and explained the history behind it.
We even did a remote discussion with the artists who did this, and his family, and we were
so happy to receive that.
And then as a bonus, they brought food for all of us.
and they were able to sit with us and interact and engage with our firefighters.
Everybody enjoyed the visit. We're so proud to receive this piece of art.
So, once again, yeah, the fire department, thank you very much for your time.
Thank you.
Applause
Thank you, ladies.
Are there any other public comments this evening?
Hi, my name is Cheryl Altman. Hey Darren, I did stop to a snowplow driver the other day when we got that last snow.
On the east side of Stevenson and Grove, I had four and a half to five foot right there in the handicap.
They were supposed to come back and help me shovel it. Didn't happen, but that's okay. It got done.
Rob, I wanted to know when I'm going to get the paperwork for what I've been asking for for a few months now and you were talking about the Girls and Boys Club, which is great, awesome, but why aren't we talking about that homeless lady that passed because nobody in this town cared.
What a shame. We sit here and toot our own horns, but she's gone and nobody cared.
Second of all, I'm going to talk about Peter Elber again.
He doesn't have a contract.
Needless to say, he's running spaces there.
And people are paying for it when he's not even
paying for what he has.
That's wrong.
In last meeting, Stacy brought up where the lights and all
that went.
As a taxpayer, I want to know where the money went.
I'm paying my taxes.
Matter of fact, aldermen are getting
Tax. As a matter of fact, Aldermen are getting paid by Taxpayers when you do. Some of you guys ought to start shaping up here.
And Mayor, you really have something against Sanders. You really do. You sit up there with such a smug face.
But when you're out of line, who calls you that? And maybe you should be setting a better example for the city of Freeport.
because what's going around here that big rumor was an official and what's
happening that's not cool because I talked to a guy and he said you were this
church-going Christian I said him straight believe me any other public
Comments. Tommy? I hope Police Chief be the Police Chief in Freeport. He's the
best and we want him to be a good job with it. Thanks Tommy. And well, and Darren, so you said
and Jodi Miller, you do a good job doing this and we want to keep you for mayor because you
know how to do everything and John Parker, you do a good job to be the Alderman and Sweet
Port.
Thank you, Tommy.
Is there any other public comments this evening?
Seeing none, I'll entertain a motion to adjourn.
So moved.
Motion made by Alderman Sellers, seconded by Alderman Shadle. All those in favor?