# Meeting Signals

Source transcript: `3vkkyedlozu.city_council_meeting_3-3-2025.txt`

Generated from normalized transcript text using deterministic pattern matching.

This document surfaces candidate evidence lines only. It does not prove absence, verify claims, resolve disputes, interpret intent, or produce the final civic record.

Public-comment content is not extracted in this deterministic signal pass because comment boundaries are transcript-dependent and better handled by the downstream record-generation pass.

Use these signals as review scaffolding for a later record-generation pass, not as authoritative meeting minutes.

## Motion / Vote Signals

| Signal | Evidence | Nearby Result | Confidence |
|---|---|---|---|
| Approval Signal | Item number one is the approval of the agenda. | That motion passes. | detected |
| Ordinance Action Signal | Normally, it's our rules that we go second reading of ordinances, first three ordinances and resolutions. | That motion passes. | detected |
| Motion / Vote Signal | With that is there a motion to approve the agenda? | That motion passes. | detected |
| Approval Signal | Item number two is the approval of the minutes from the regular meeting on February 18th, 2025. | That motion passes. | detected |
| Motion / Vote Signal | Is there a motion? | That motion passes. | detected |
| Approval Signal | Seeing none, we've got the consent agenda consisting of approving to receive and place on file the board and commission minutes from the Board of Fire and Police Commissioners dated January 28th, 2025, the Greater Fre... | No nearby result line detected | detected |
| Motion / Vote Signal | Is there a motion to approve? | No nearby result line detected | detected |
| Resolution Action Signal | We move on to item number 6, which is the adoption of resolution 2025-30. | No nearby result line detected | detected |
| Resolution Action Signal | And staff recommends moving forward with the resolution. | No nearby result line detected | detected |
| Motion / Vote Signal | Is there a motion to adopt? | No nearby result line detected | detected |
| Ordinance Action Signal | And item number 9 is the second reading of Ordinance 2025-12. | No nearby result line detected | detected |
| Action-Like Signal | So in this second reading, I'll just give a recap of what we talked about in the last meeting. | No nearby result line detected | detected |
| Approval Signal | And just a little recap, what drove this, we brought this to our planning commission on February 13th, which was recommended by approval of 6-0. | No nearby result line detected | detected |
| Ordinance Action Signal | And item number 10 is the second reading of ordinance 2025-11. | No nearby result line detected | detected |
| Motion / Vote Signal | He's moved to a different hangar, which is L3. | No nearby result line detected | detected |
| Ordinance Action Signal | Item number 11 is the first reading of ordinance 2025-13. | No nearby result line detected | detected |
| Approval Signal | Staff request a suspension of the rules and approval of these leases. | No nearby result line detected | detected |
| Motion / Vote Signal | Is there a motion to move this forward? | No nearby result line detected | detected |
| Motion / Vote Signal | As per requested, is there a motion to suspend the rules? | No nearby result line detected | detected |
| Ordinance Action Signal | Item number 12 is the first reading of ordinance 20-25-14. | No nearby result line detected | detected |
| Ordinance Action Signal | With this being stated and with the zoning map in front of you, staff is recommending moving this ordinance forward for a second reading. | No nearby result line detected | detected |
| Ordinance Action Signal | Seeing none, we'll move on to item number 13, which is the first reading of Ordinance 2025-16. | No nearby result line detected | detected |
| Motion / Vote Signal | Is there a motion made by Alderman Klemm, seconded by Alderman Sellers? | No nearby result line detected | detected |
| Motion / Vote Signal | Even though Director Steekle didn't really sell me on the Yellow Creek, Yummy Water, I will make a motion to suspend the rules and move this forward. | The suspension of the rules passes 8 to 0. | detected |
| Resolution Action Signal | Item number 14 is the adoption of Resolution 2025-26. | No nearby result line detected | detected |
| Resolution Action Signal | Item number 15 is the adoption of resolution 2025-27. | No nearby result line detected | detected |
| Resolution Action Signal | Item number 16 is the adoption of Resolution 2025-28. | No nearby result line detected | detected |
| Resolution Action Signal | The city moved forward with the demolition from Alvern Sun Earthworks, which was met the statutory requirement of 120 days from the posting or the statutory fast-track demolition and staff recommends approval of this... | No nearby result line detected | detected |
| Resolution Action Signal | Is there a motion to approve this resolution? | No nearby result line detected | detected |
| Motion / Vote Signal | It's your uncle and your cousin I believe I know who my relatives are it's not an uncle yeah so it's completely out of order so I'm asking so yeah this is out of order so you we don't have a parliamentary ruling by th... | No nearby result line detected | detected |
| Ordinance Action Signal | You're asking for a motion to in a decision where a member has a personal interest that can lead to a violation of state and local ordinances, potentially resulting in legal consequences for the individual and the city. | No nearby result line detected | detected |
| Resolution Action Signal | We'll move on to item number 17, which is the adoption of resolution 2025-29. | No nearby result line detected | detected |
| Resolution Action Signal | And the maintenance that we pay monthly. Is there a motion to adopt this resolution? | No nearby result line detected | detected |
| Adjournment Signal | I'll take a motion for adjournment. | All those in favor? | detected |

## Roll Call Signals

### Roll Call Signal 1: Discussion? Madam Clerk, please take the roll. Parker?

| Name | Vote |
|---|---|
| Parker | Aye |
| Stacy | Aye |
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Monroe | Aye |
| Simmons | Aye |

Nearby result line: The motion passes 8 to 0.

### Roll Call Signal 2: Excuse me, Parker? Aye. Stacy?

| Name | Vote |
|---|---|
| Stacy | No |
| Shadle | Aye |
| Sanders | No |
| Sellers | Aye |
| Klemm | Aye |
| Monroe | Aye |
| Simmons | Aye |

Nearby result line: The motion passes six to two.

### Roll Call Signal 3: That was my question. If there's no further discussion, Madam Clerk, please take the roll. Parker?

| Name | Vote |
|---|---|
| Parker | Aye |
| Stacy | Aye |
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Monroe | Aye |
| Simmons | Aye |

Nearby result line: And the motion is approved, 8-0.

### Roll Call Signal 4: Any further discussion? Madam Clerk, please take the roll. Parker?

| Name | Vote |
|---|---|
| Parker | Aye |
| Stacy | Aye |
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Monroe | Aye |
| Simmons | Aye |

Nearby result line: The ordinance passes 8-0.

### Roll Call Signal 5: Any other discussion? Madam Clerk, please take the roll. Parker?

| Name | Vote |
|---|---|
| Parker | Aye |
| Stacy | Aye |
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Monroe | Aye |
| Simmons | Aye |

### Roll Call Signal 6: A suspension of the rules is non-debatable and was passed by two-thirds majority. Madam Clerk, would you please take the roll on the suspension only? Parker?

| Name | Vote |
|---|---|
| Parker | Aye |
| Stacy | Aye |
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |

Nearby result line: This ordinance has passed 8-0.

### Roll Call Signal 7: Again, that's non-debatable and must pass by two-thirds majority. Madam Clerk, would you please take the roll on the suspension only? Parker?

| Name | Vote |
|---|---|
| Parker | Aye |
| Stacy | Aye |
| Shadle | Aye |

Nearby result line: The suspension of the rules passes 8 to 0.

### Roll Call Signal 8: And that's where we need the extra capacity at. If there's no further discussion, please take the roll. Parker?

| Name | Vote |
|---|---|
| Parker | Aye |
| Stacy | Aye |
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |
| Monroe | Aye |
| Simmons | Aye |

Nearby result line: The ordinance passes 8 to 0.

### Roll Call Signal 9: Questions on the resolution? Madam Clerk, please take the roll. Parker?

| Name | Vote |
|---|---|
| Parker | Aye |
| Stacy | Aye |
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |

Nearby result line: That is 8 to 0 and the resolution is adopted.

### Roll Call Signal 10: Any other discussion on this resolution? Seeing none Madam Clerk please take the roll. Parker?

| Name | Vote |
|---|---|
| Parker | Aye |
| Stacy | Aye |
| Shadle | Aye |
| Sanders | Aye |
| Sellers | Aye |
| Klemm | Aye |

## Money Signals

| Amount | Context |
|---:|---|
| $1,000,000 | What that looks like budget-wise or a budget request would be the construction. And the rest of the district. The next item is the $1,000,000 per home for a full rehab project type. |
| $45,875, | That would allow for project delivery, 15% of construction at 127,500. Additionally, administration, grant administration would be another 48,875. The number of grants received is $45,875, which is 5% of your construc... |
| $1,026,375 | That would allow for project delivery, 15% of construction at 127,500. Additionally, administration, grant administration would be another 48,875. The number of grants received is $45,875, which is 5% of your construc... |
| $6,500 | And the last meeting, but we felt we needed to gather more information to present it today. Alderman Stacy, did you have a follow-up? So it's going to cost us $6,500 to go after this money, but there's no guarantee th... |
| $6,500 | This whole process, the grant award will probably come at some point. IDA will make its decision. Right now what we're talking about is $6,500 to retain MSA to write the grant application. |
| $6,500 | Thank you, Madam Mayor. So what this resolution would So what this resolution is discussing is moving forward with MSA. We just saw their presentation, and it would be in the amount of $6,500 for them to write a grant... |
| $9,500 | So if anybody doesn't know, this is on the curves out on Fairgrounds Road and Park. City Manager. And one last thing, just the city provided $9,500 in the first option agreement with the landowners and that is non-ref... |
| $22,000 | Yes I would like to know how much is this gonna cost us? Manager, Boyer? Approximately $22,000 an acre. |
| $50,000 | So anybody can easily research what commercial type properties go for in Stephenson County and in the city. And so we took a stab at what it might cost or what the max value we were willing to pay for properties. Ther... |
| $20,000 | There was two other properties that City Manager and I negotiated on, one of them was a half a million dollars an acre, and another one was $50,000 an acre. So we deemed them unaffordable and way beyond our budget. $2... |
| $40 | The supervisor and the supervisee both share responsibility for carrying out their role in this collaborative process. This MOU with the Mississippi Centers includes one two-hour session per week at no cost. Any time... |
| $218,150 | However, because we have to do an environmental study, we'd like to move forward with design on this, even though construction won't begin until 2026. So staff requests Council move forward with this agreement with Fe... |
| $2.5 million | I have a question. Alderman Stacy. Alderman, Stacy Okay, this is a grant that will pay $2.5 million. |
| $19,700 | In the memorandum, I posted the solicited bids, as well as the return bids. The bids are listed below and are provided to you. And they were, Elburn Sun Earthworks provided a bid in the amount of $19,700. |
| $29,837 | The bids are listed below and are provided to you. And they were, Elburn Sun Earthworks provided a bid in the amount of $19,700. Northern Illinois Service Company provided a bid for $29,837. |
| $23,562 | We went block by block over the list with ComEd. Hed, they actually came out and did a survey. I authorized an agreement for 63 light replacements at a cost of $23,562. |
| $5 | We authorized that last week. You guys decided at the last meeting it was an emergency to move this forward. The estimated increase in light cost is $5 Miller, Mayor, Mayor, Crock, Avenue, and the areas identified in... |
| $2,400 | They admitted that they can't compete on the cost of that full term. Until the Breakout Over. So the breakout over a 20 year period, a ComEd 40 to 60 watt light which is our standard that we have all over Freeport cos... |
| $10 | Until the Breakout Over. So the breakout over a 20 year period, a ComEd 40 to 60 watt light which is our standard that we have all over Freeport costs the city about $2,400 in rental cost and upkeep cost and lighting... |
| $5 | Until the Breakout Over. So the breakout over a 20 year period, a ComEd 40 to 60 watt light which is our standard that we have all over Freeport costs the city about $2,400 in rental cost and upkeep cost and lighting... |
| $15 | So the breakout over a 20 year period, a ComEd 40 to 60 watt light which is our standard that we have all over Freeport costs the city about $2,400 in rental cost and upkeep cost and lighting cost as well. So those li... |
| $8 | So the breakout over a 20 year period, a ComEd 40 to 60 watt light which is our standard that we have all over Freeport costs the city about $2,400 in rental cost and upkeep cost and lighting cost as well. So those li... |
| $4,100 | So those lights have a $10 rental cost per month and about $5 in electricity per month to our what they call our tower account. County, the 149-watt ones will have a cost of $15 per month and an average estimated elec... |
| $4,600 | County, the 149-watt ones will have a cost of $15 per month and an average estimated electrical cost of $8 per month. In the same scenario for solar lightings, if we buy 50 lights at a time, the cost of the lighting p... |
| $1,500 | In the same scenario for solar lightings, if we buy 50 lights at a time, the cost of the lighting poles would be $4,100. If we don't buy 50 at a time and let's say we buy five at a time, the cost goes to $4,600. Each... |
| $580 | In the same scenario for solar lightings, if we buy 50 lights at a time, the cost of the lighting poles would be $4,100. If we don't buy 50 at a time and let's say we buy five at a time, the cost goes to $4,600. Each... |
| $7,780 | If we don't buy 50 at a time and let's say we buy five at a time, the cost goes to $4,600. Each pole will cost $1,500 to install and each pole will cost an average of $580 to ship to Freeport during that purchase pric... |
| $700 | So a 20-year comparison on a, and these were 80-watt lights is what the solar ones were, a 20-year cost on that is $7,780. The batteries that light solar lights are only good for 10 to 12 years max and they're and oth... |
| $200 | The batteries that light solar lights are only good for 10 to 12 years max and they're and others. We have a replacement cost of $700. The light itself is only good for 20 years and has a replacement cost today to $20... |
| $200 | We have a replacement cost of $700. The light itself is only good for 20 years and has a replacement cost today to $200 a piece. And the photo pail cell is currently $200 a piece to replace and they're estimated it wi... |
| $374 | And the photo pail cell is currently $200 a piece to replace and they're estimated it will last for about 30 years. So upfront cost wise and the 10 and 20 year comparison, there really wasn't any comparison now. And t... |

## Civic Object Signals

| Type | Evidence |
|---|---|
| Grant / Program Reference | I'm currently on a community block grant and I am very, very anxious for it to go further. |
| Grant / Program Reference | We are here to provide the City Council with information regarding Ida's Home Repair and Accessibility Grant Program that is open now. |
| Grant / Program Reference | The program aims to preserve existing affordable housing stock, to provide investment and underserved communities, improve the health and well-being of occupants, and to help low-income and disabled or and Ida's Home Repair and Accessibility Grant Program. |
| Grant / Program Reference | And there's also administrative costs that are grant eligible, and this includes and others, general management, oversight, project management, coordination, grant reporting, overhead costs. |
| Grant / Program Reference | So the maximum grant request for the city for the roof only option would be $28,750 per home. |
| Contract / Agreement Reference | The property must be held in fee simple title, meaning no contract for deed and no ownership held in trust. |
| Contract / Agreement Reference | No reverse mortgages, no investment properties, again, no ownership in a trust or contract for deed situation, no properties that are primarily used for business, Meaning that 50% or more of the floor space within the residence is used for business. |
| Grant / Program Reference | This is a competitive grant program. |
| Contract / Agreement Reference | If the staff or city does not have the capacity to effectively administer the program, they can contract with a third party contractor who does have said experience. |
| Grant / Program Reference | Additionally, administration, grant administration would be another 48,875. |
| Grant / Program Reference | The number of grants received is $45,875, which is 5% of your construction and project delivery requests, totaling a total grant request at $1,026,375. |
| Grant / Program Reference | Once awards are announced, the programs will get, you know, their grant agreement and be able to start doing the work and expending funds in August of 2025. |
| Grant / Program Reference | So the grant is awarded to the city. |
| Contract / Agreement Reference | The city can then contract with the third party vendor to administer the program. |
| Grant / Program Reference | So I also want to add there too that that would be six Weeks, Ida Gives, Six weeks IDA gives the community to make a decision to apply, they call it a notice of applications or notice of funding opportunity and that came out on February 5th and so Taryn and I had several conve... |
| Grant / Program Reference | That's typical of any grant. |
| Grant / Program Reference | So in terms of an experienced grant administrator, it would behoove the city to work with somebody else. |
| Contract / Agreement Reference | So when you do contract with a third party grant administrator such as MSA, we would sub-consult with a lead certified housing inspector. |
| Contract / Agreement Reference | That means it's been reviewed at the MSA level and we're ready to move forward once and the City makes a decision and executes the contract. |
| Grant / Program Reference | Ida sends a spreadsheet, there's the link, they fill in the spreadsheet based on the data that's given to them, and if they fall within the parameters of area, median, income, they qualify for the grant, and that's what Ida looks at, Ida reviews it, and you gotta remember, Ida... |
| Grant / Program Reference | There's no, you know, MSA and TARA approached me about this grant opportunity and it's really to bring help to people that are in need. |
| Grant / Program Reference | Director Duckman, you were the first person pertaining to that other grant that said you would never go after another grant because you don't want the responsibility. |
| Grant / Program Reference | Well, I mean, it's pretty clear what the IDA guidelines are and I'm trying to bring an opportunity to help the community and if honestly, and I'm being very respectful here and saying if this council thinks that IDA has unfair practices maybe it's just not the right grant for... |
| Grant / Program Reference | This whole process, the grant award will probably come at some point. |
| Grant / Program Reference | Right now what we're talking about is $6,500 to retain MSA to write the grant application. |
| Grant / Program Reference | All this is being talked about today is to write the grant. |
| Grant / Program Reference | It's writing the grant application. |
| Grant / Program Reference | So anybody, that other grant just went for a certain area. |
| Resolution Reference | We move on to item number 6, which is the adoption of resolution 2025-30. |
| Grant / Program Reference | Resolution to approve an agreement with MFMSA Professional Services to provide IDA Home Repair and Accessibility Program grant writing services. |
| Grant / Program Reference | We just saw their presentation, and it would be in the amount of $6,500 for them to write a grant application for the IDA Home Repair and Accessibility Program. |
| Ordinance Reference | And item number 9 is the second reading of Ordinance 2025-12. |
| Ordinance Reference | Ordinance amending Chapters 1248 and 1252 of the Zoning Code of the City of Freeport Concerning Storage Facilities in Business and Agricultural Districts. |
| Permit / Zoning Reference | And they're also allowed by a special use permit in the B2 zoning districts. |
| Ordinance Reference | And item number 10 is the second reading of ordinance 2025-11. |
| Ordinance Reference | Ordinance approving hangar leases for A1, Dennis Miller, H1, Alexander Glocker, J, Matt Van Bergen, L1, Ron Jansen, L2, Heritage Aviation, L3, Rob Tekempe, Doing Business as Tangle 34, L5, Paul Oda, L7, Pam Manis, M1, John Eink, M3, Greg Manuel, M4, Ken and Paula Irwin, M8, Da... |
| Ordinance Reference | Item number 11 is the first reading of ordinance 2025-13. |
| Ordinance Reference | This is an ordinance approving those. |
| Ordinance Reference | Item number 12 is the first reading of ordinance 20-25-14. |
| Ordinance Reference | Seeing none, we'll move on to item number 13, which is the first reading of Ordinance 2025-16. |
| Ordinance Reference | Ordinance approving the acquisition of real property interests, including land and easements, along Fairgrounds Road for well number 12. |
| Executive Session Reference | As discussed, February 10th in closed session, city staff is recommending moving forward with the purchase of a property Approximately 7 acres south of Crate Park. |
| Grant / Program Reference | We then reached out and worked up a option agreement with the property owners and we are ready to move forward to ensure that we receive grant funding that's available and whether it's five million dollars in forgivable loans, another seven million dollars in emerging contamin... |
| Resolution Reference | Item number 14 is the adoption of Resolution 2025-26. |
| Resolution Reference | Resolution approving a Memorandum of Understanding or MLU with Mississippi Centers for Supervision of Police Social Worker while obtaining Masters of Social Work degree. |

## Question Signals

- So what makes a property within the city eligible to participate with these funds?
- What are some ineligible property types?
- So what does this look like if the City were awarded and how, you know, the steps it takes to get to construction?
- They will not end up qualifying for the program, correct?
- Does the city?
- Yes, does this have anything to do with why the city wanted to purchase that property that was brought to the council last meeting, City Manager Boyer?
- So I do think that is something that we need to go after and help people in our community because it goes all over the city of Freeport, correct?
- Yes I would like to know how much is this gonna cost us?
- Without having this property, Darren, I'm sorry, Director, and without knowing how many acres, how did we budget for something like this?
- Questions on the resolution?
- Discussion on the resolution?
- Why wouldn't one of those cover this cost to go after this money?
- I would say this project was not budgeted for like it is shown today because we didn't know that we were going to be able to get this money when we did budgets, right?
- And two, when did the city actually take ownership of the property?
- When did we take possession of the property?
- I would have to say that conflict of interest, I'm not a city employee, I'm an elected official, and I believe at the last one you actually abstained, but what would have been your reason?
- Reports from Department heads, Finance?
- Public Works?
- City Manager?
- Are there any public comments this evening?
- Any other public comments three minutes Linda Johnson I just want to invite the public to the meet-and-greet that's going to be March 5th 6 to 8 at the Eagles Club to meet and greet those writing candidates for district 145 Pat Ludwig and Dennis Myers plus...
- Are there any other public comments this evening?

## Low-Confidence Transcript Lines

- It also attracts and retains responsible homeowners the investment demonstrates and the commitment to the well-being of our neighborhoods making Freeport a more desirable place to live number three strengthening our community homeownership fosters a sense o...
- Any other public comments three minutes Linda Johnson I just want to invite the public to the meet-and-greet that's going to be March 5th 6 to 8 at the Eagles Club to meet and greet those writing candidates for district 145 Pat Ludwig and Dennis Myers plus...

## Internal Extraction Counts

These counts are included for QA and pipeline observability. They should not be read as proof that a category was absent from the meeting.

| Category | Count |
|---|---:|
| Action-like signals | 34 |
| Roll-call blocks | 10 |
| Money references | 31 |
| Civic object references | 45 |
| Question lines | 22 |
| Possible people detected internally | 23 |
| Low-confidence lines | 2 |

## Extraction Notes

- This artifact is intentionally generic across public meeting types.
- It may miss actions, votes, speakers, topics, or context.
- It may include false positives caused by transcription errors.
- Empty sections mean no matching lines were detected, not that the event did not happen.
- Money references are transcript-derived and should not be treated as verified amounts.
- Important claims should be verified against the original recording and official meeting records.