# Meeting Signals

Source transcript: `3kja9r9jhx0.finance_committee_of_the_whole_11_10_2025.txt`

Generated from normalized transcript text using deterministic pattern matching.

This document surfaces candidate evidence lines only. It does not prove absence, verify claims, resolve disputes, interpret intent, or produce the final civic record.

Public-comment content is not extracted in this deterministic signal pass because comment boundaries are transcript-dependent and better handled by the downstream record-generation pass.

Use these signals as review scaffolding for a later record-generation pass, not as authoritative meeting minutes.

## Motion / Vote Signals

| Signal | Evidence | Nearby Result | Confidence |
|---|---|---|---|
| Approval Signal | And if we could have approval of the agenda. | So move I second that's a motion by Sellers and a second by Johnson all in favor aye and opposed that's approved and we need approval of the minutes from Nov... | detected |
| Motion / Vote Signal | So move I second that's a motion by Sellers and a second by Johnson all in favor aye and opposed that's approved and we need approval of the minutes from November 3rd of 2025 so move second motion by Sellers second by... | No nearby result line detected | detected |
| Action-Like Signal | Depending on the schedule of meetings year by year, sometimes the library meets first, sometimes the city council will have their first reading, then the library will have their meeting, and then the city council will... | No nearby result line detected | detected |
| Motion / Vote Signal | We moved to item 10, the summary discussion of any changes to the 2026 budget since the first presentation. | No nearby result line detected | detected |
| Adjournment Signal | Seeing none, I would take a motion for adjournment. | All in favor? | detected |

## Roll Call Signals

No matching roll-call blocks detected by deterministic rules.

## Money Signals

| Amount | Context |
|---:|---|
| $788,660 | So we're going to start with the payroll lines and this is, I'm just reading straight from the memo and on the screen, we will still be able to see all of the expense lines for our personnel, which is what we're start... |
| $809,329 | So items 5,000, 5,010, 5,195, 5,210, 5215, 5220, 5230, 5235, 5245, and 5295 are all our Payroll Expenses. And you'll notice that in FY 2025, we totaled $788,660 for payroll, including benefits. And in FY 2026, we're p... |
| $20,620,665 | So items 5,000, 5,010, 5,195, 5,210, 5215, 5220, 5230, 5235, 5245, and 5295 are all our Payroll Expenses. And you'll notice that in FY 2025, we totaled $788,660 for payroll, including benefits. And in FY 2026, we're p... |
| $45,360 | I'll discuss the larger increase, but please ask any questions related to items I do not explain. Line item 6395 is our insurance other than employee benefits, which includes our liability insurance for our building a... |
| $14,640 | Well, I mean, over budget. And then in FY 2026, we re-budgeted that line to 60,000 to make sure that we're in, including all the increases we've seen the past two years. So the total increase is going to be $14,640. |
| $5,000 | So the total increase is going to be $14,640. In FY 2026, Hicks, we will transfer $52,265 from our reserves to help cover our budget. The Van Raden Fund is from our history room, which covers the history expense line,... |
| $13,130 | The Van Raden Fund is from our history room, which covers the history expense line, which is line item 6379 for $5,000. And that is special reserves that can only be spent in the history room. Our IMRF reserves, the t... |
| $9,000, | Our IMRF reserves, the total that we have in our budget this year is $13,130 and that's line item 5195. And that's completely going to be taken from our reserves, which is also restricted and can only be spent on IMRF... |
| $20,135 | And that's completely going to be taken from our reserves, which is also restricted and can only be spent on IMRF. We're taking capital equipment funds of $9,000, which is reserved from a tech grant that we We receive... |
| $5,000 | And we're using that. It's completely restricted funds that can only be used on the building and we're using for our bathroom remodels. And then we have our liability and insurance slash FICA reserve of $5,000 to cove... |
| $55,000 | And we're using that. It's completely restricted funds that can only be used on the building and we're using for our bathroom remodels. And then we have our liability and insurance slash FICA reserve of $5,000 to cove... |
| $60,000 | And we're using that. It's completely restricted funds that can only be used on the building and we're using for our bathroom remodels. And then we have our liability and insurance slash FICA reserve of $5,000 to cove... |
| $81,665, | There was several items you said you were going to spend out of reserves. What is that total up to? The items that we're spending out of our reserves are our fund balance transfer for FY 2025, which is current now, is... |
| $52,265 | There was several items you said you were going to spend out of reserves. What is that total up to? The items that we're spending out of our reserves are our fund balance transfer for FY 2025, which is current now, is... |
| $1,114,500 | As the 2023 levy was decreased previously in order to spend down reserves, the library would like to increase the rate for 2025 paid in 2026. The library may increase their tax rate but only in an amount under 5% of t... |
| $52,500 | The library may increase their tax rate but only in an amount under 5% of the previous level. Based on this information, the library's levy request for 2025 paid in 2026 is $1,114,500. This increase would generate $52... |
| $52,000 | What if. This don't pass? If it doesn't pass the city, we have to go back and we would have to cut $52,000 out of our budget and try to figure out how to make that happen. |
| $9,000 | Yes. The tech grant that I'm talking about, we have to spend that by June 2026 because that was awarded to us from the state of Illinois. So that $9,000 will get spent even if we don't pass this levy, we change the levy. |
| $105,000 | I'm sorry, and we're now finally doing a lap here with the EAV. So we've received an estimate for 2025 equalized assessed value from the county. The EAV as our tax district has decreased by $105,000 over the last year. |
| $2,976,000, | So we've received an estimate for 2025 equalized assessed value from the county. The EAV as our tax district has decreased by $105,000 over the last year. So based on this information, the city's corporate tax Levy fo... |
| $1,400 | So we've received an estimate for 2025 equalized assessed value from the county. The EAV as our tax district has decreased by $105,000 over the last year. So based on this information, the city's corporate tax Levy fo... |
| $100,000 | The EAV as our tax district has decreased by $105,000 over the last year. So based on this information, the city's corporate tax Levy for 2025 paid in 26 would be $2,976,000, a decrease of $1,400. A house valued at $1... |
| $1.3 million | We had a number of changes. Obviously, we got the EAV, which was a little Little bit lower, those changes are now integrated in our revenue side. Also we're seeking to use $1.3 million in fund reserves to pay for capi... |
| $40,000 | One of the jobs that this grant writer will do will assume some of the work that MSA has previously done. So we took the savings on that and put that toward a grant writer. But we did plan or reduced MSAs to about $40... |
| $460,000 | And Fire again we've updated with payroll information recent staff changes on fire so there's some changes there then under just moving down building department animal control those are same with AFSCME changes then w... |

## Civic Object Signals

| Type | Evidence |
|---|---|
| Grant / Program Reference | We're taking capital equipment funds of $9,000, which is reserved from a tech grant that we We received an FY 2024, and we'll be spending the rest of that down on new patron computers. |
| Tax / Levy / Bond Reference | That's the end of that one, and then we'll move right into item 8, which is presentation of the Library Tax Levy. |
| Tax / Levy / Bond Reference | But to answer your question, the tax levy is pretty much the only, it is the number one source of income for the library. |
| Tax / Levy / Bond Reference | And then the other rule that we have to follow is the percent change from prior year, the total tax levy on the bottom, you'll see the highlighted where it's the total dollar amount and just to the right of that, you'll see the 4.94%. |
| Grant / Program Reference | The tech grant that I'm talking about, we have to spend that by June 2026 because that was awarded to us from the state of Illinois. |
| Grant / Program Reference | There are other things that we can do looking at other opportunities that are out there, Mayor, but that's not guaranteed funds at this point, it's still a grant process where we have to fill out an application and we have to wait until June to know whether or not we actually... |
| Grant / Program Reference | So did the library have a separate grant writing? |
| Tax / Levy / Bond Reference | And we go to Item 9, the presentation of the City Tax Levy. |
| Tax / Levy / Bond Reference | So based on this information, the city's corporate tax Levy for 2025 paid in 26 would be $2,976,000, a decrease of $1,400. |
| Tax / Levy / Bond Reference | And during the past nine years, the City Council has kept the tax rate for the corporate levy the same or slightly lower each year. |
| Tax / Levy / Bond Reference | So just and I'm just letting you know that the tax levy is down slightly, but it's leveling off, but there's no recommended change at this time. |
| Contract / Agreement Reference | A lot of the changes also reflect the AFSCME wages and fringe change from the new contract. |
| Grant / Program Reference | Under Community Development, again, we incorporated the ASME wages and we have included, essentially, the hiring of a grant writer with some of the savings that we will receive in past budgets compared to what we're paying for the lobbyists. |
| Grant / Program Reference | So we've removed the lobbyists and then we have added a grant writer to work in Community Development. |
| Grant / Program Reference | And also MSA Engineering has done a lot of our grant work for that department. |
| Grant / Program Reference | One of the jobs that this grant writer will do will assume some of the work that MSA has previously done. |
| Grant / Program Reference | So we took the savings on that and put that toward a grant writer. |
| Grant / Program Reference | On the grant side of things, not a whole lot of changes there. |
| Grant / Program Reference | We had a slight decrease in the grant amount at the Provincial City Transit, so we're continuing to track our expenses there and we're hoping to include a fixed route that that'll lower our total cost of operations and I think we're getting down toward the end here. |
| Contract / Agreement Reference | And then on water, again, we made the adjustments for AFSCME, the new AFSCME contract. |
| Grant / Program Reference | So that summarizes all of the changes we've made so far, mostly kind of reducing things and making sure that we're living within our means this time if you have any questions we have the answers I know you were talking about I know you were talking about the changes in the com... |
| Contract / Agreement Reference | So essentially, the reason we're not renewing their contract is performance-related. |
| Contract / Agreement Reference | It was just a 12-month contract. |

## Question Signals

- And that's, as the budget stands, you need that to make up?
- So did the library have a separate grant writing?
- Are you going to give more information on why we are spending that much for the salt so people can understand why we're putting that kind of money into that building?

## Low-Confidence Transcript Lines

- So that summarizes all of the changes we've made so far, mostly kind of reducing things and making sure that we're living within our means this time if you have any questions we have the answers I know you were talking about I know you were talking about th...

## Internal Extraction Counts

These counts are included for QA and pipeline observability. They should not be read as proof that a category was absent from the meeting.

| Category | Count |
|---|---:|
| Action-like signals | 5 |
| Roll-call blocks | 0 |
| Money references | 25 |
| Civic object references | 23 |
| Question lines | 3 |
| Possible people detected internally | 10 |
| Low-confidence lines | 1 |

## Extraction Notes

- This artifact is intentionally generic across public meeting types.
- It may miss actions, votes, speakers, topics, or context.
- It may include false positives caused by transcription errors.
- Empty sections mean no matching lines were detected, not that the event did not happen.
- Money references are transcript-derived and should not be treated as verified amounts.
- Important claims should be verified against the original recording and official meeting records.